Jobs at Motus Aftermarket Parts

Job Description    

• Alert Engine Parts  is searching for an Admin Clerk to join the branch in Musina. The purpose of this position is to perform daily administration of the branch, including cashier and COD duties when needed.

Specific Role Responsibilities    

• Key Performance Indicators includes, but not limited to.
• Perform general administrative functions at the relevant branch
• Relieve the cashier(s) in the front or the COD clerk when needed
• Answer telephones/switchboard duties
• Matching of Cash on Delivery invoices on the system each day
• Taking customer deposits, receipting these & ensuring that they are banked timeously according to company policy.
• Receiving cash for debtors account payments & ensuring that these are banked
• Timeously according to company policy and recorded timeously on the daily summary sheet input sheets.
• Writing up the Daily Summary Sheets accurately & timeously each day and ensuring that they are sent to Head Office on time
• Assisting with the payments of Sundry Creditors, including writing out cheques
• Assisting with the maintenance of the cash book and Managers Account, including straight forward postings.
• Performing month end accruals accurately & ensuring that they are sent up to Head Office timeously
• Petty Cash Function – maintaining & recording all petty cash transactions
• To keep afloat box & ensure that it is adequately stocked (were required)
• Pass credits as and when needed (where required)
• Print daily reports of outstanding CODs and follow up any discrepancies
• Do daily COD transfers from the bank statement
• Filing when necessary

Qualifications and Experience    

• Matric with Accounting & Mathematics 
• Good with numbers & calculations
• Advanced admin skills
• Debtors/Debtors/Cash book experience- Desirable
• A quick learner who will be willing to speak up if there is a problem

Skills and Personal Attributes    

• Proficiency in MS Excel and Word
• Organised, accurate and professional
• Must be willing to work in a team as well on your own
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure

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Job Description    

• Beekman Super Canopies is searching for an Admin Clerk to join the team in George Depot. The purpose of this position is to perform daily administration of the depot, including reception and float management.

Position Overview    

• Invoicing: Effective and accurate processing of all sales invoices, completion of Requests for credit notes,and the timeous submission thereof.
• Float Control: Timeous issuing of manual receipts and processing of customer receipts on the in-house system, updating Daily Banking summaries, and timeous submission to Head Office.
• Issuing petty cash strictly in accordance with Beekman policy and procedure always ensuring that the petty cash balances and that supporting documentation is obtained and signed off by the Depot Reception and Switchboard: Responsible for professionally answering the telephone, assisting customers, or directing calls to the correct person in a courteous manner. Maintain a good, professional relationship with all customers and Beekman staff.

Specific Role Responsibilities    

• Filing: Responsible for the upkeep of the Daily Fitment sheet and related submissions to Head Office.
• Reporting: Complete Excel reporting on cash, stock, orders and other items in an accurate and timeous
• House Keeping: Directly responsible for the ordering and management of stationery for the depot, including cleaning materials.
• Stock Control: Responsible for always keeping the daily stock movements up to date on the in-house system and completing stock takes in an accurate and timeous manner.
• Ordering stock and supplies, matching GRNs to purchase orders, and submitting signed invoices timeously to the Creditor's department at Head Office
• Ad-hoc: Other tasks as and when requested of you by your manager or senior managers at Beekman Head Office.

Qualifications and Experience    

• Grade 12
• 2-3 Years’ experience in office administration or customer service environment would be advantageous.
• Min 3 years’ Syspro or similar in-house system experience
• Min 3 years’ experience on Excel, outlook

Skills and Personal Attributes    

• Organised, accurate, and professional
• Customer orientated
• Demonstrate sound work ethics
• An honest and trustworthy
• Able to work under pressure
• Good accounting and accuracy skills