Jobs at U.S. Embassy South Africa

Duties

• Incumbent is the senior foreign service national investigator (SFSNI) for the Regional Security Office and supervised by the Regional Security Officer. 
• The incumbent is the senior local national advisor to the Regional Security Officer, and acts as the institutional point of contact for host nation and private sector with Diplomatic Security and Post on security and law enforcement issues. 
• The SFNI oversees criminal, administrative, protective intelligence, and background investigations on local staff for Diplomatic Security and the Chief of Mission.

Qualifications and Evaluations

Requirements:

EXPERIENCE

• A minimum of 5 years of progressively responsible work experience in the fields of law enforcement, security (public or private sector), prosecution, risk management, judicial, military, forensics, criminology, international relations, or similar field. 
• Experience coordinating logistics and/or security for events, incidents, or officials is required.
• A minimum 2 years of supervisory experience

Education Requirements:

• Bachelor's Degree (or equivalent) in security studies, law, criminal justice, international studies, business administration (or similar) is required.

Evaluations:

LANGUAGE:

• Fluent in speaking, reading and writing in English, may include the ability to translate. (This may be tested).
• Have a good working knowledge in speaking, reading & writing in one other official South African language. (This may be tested).

SKILLS AND ABILITIES:

• Incumbent must establish and maintain extensive professional contacts with senior and executive level national, provincial, and local police, security, government, and private security leaders as described in Major Duties and Responsibilities section. 
• Prior experience conducting investigations, interviews, report writing, analysis, editing, research, and translate complex terms/concepts into at least one local language both orally and in written form. 
• Must be able to research host nation laws relevant to American personnel and businesses. 
• Strong analytical skills. 
• Must be computer literate, able to utilize the Microsoft Office suite of products (Word, Excel, Powerpoint, Sharepoint), conduct internet research, and drive a car. 
• The job holder must have held a driver’s license for at least five years.

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Duties

• The Administrative Assistant provides secretarial and logistical support to the Country Consular Coordinator (CCC) and administrative support to the section as a whole. Liaises with all units in the section as well as consular sections in Cape Town and Durban to fulfill this administrative support function.

Administration

• Provides administrative and logistical support to the CCC.
• Schedules all external and internal appointments.
• Receives and screens incoming telephone calls for the CCC.
• Manages the section's diplomatic note registration, tracking, and archiving.
• Arranges air and all other travel for CCC.
• Prepares and submits paperwork for travel orders and travel reimbursement.
• Liaises with travel agency to book flights, rental cars, and hotels as needed.
• Tracks all section EER's and evaluations to ensure timely completion.
• Assists in preparation of all Work Requirement Statements (WRS) to ensure they are done properly and in a timely manner. Organizes and schedules section meetings, including room reservations and securing technical support.
• Acts as the Timekeeper for the section and is responsible for timely and accurate reporting.
• Orders all stationary and supplies for the section and reports to appropriate office any problems or malfunctions with office equipment.
• Plans and coordinates section events including CCC representational events.

Consular Information Management

• Under the guidance and supervision of the CCC, responds to e-mail inquiries to the CCC regarding nonimmigrant and immigrant visa and American citizen services matters and on individual specific cases in a timely manner.
• Assists in preparation of all required reports.
• Coordinating with every unit, maintains and updates section's various standard operating procedures

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• Minimum of three years of administrative or secretarial experience or similar work required.

JOB KNOWLEDGE: 

• Familiarity with office and workload management concepts is required.
• Incumbent must be able to apply office and workload management efficiency tools and technique

Education Requirements:

• Mandatory: Two years college/university in general studies is required.

Evaluations:

• Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability.  Review the VA template for specific information.

LANGUAGE: 

• English - Good working knowledge is required. (This may be tested)

SKILLS AND ABILITIES

• Knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet). (This may be tested)
• Ability to draft correspondence of a sensitive nature in precise and correct English.
• Exercise of tact and good judgment in dealing with the public.
• Ability to work under continuous pressure.
• Ability to use good judgment in evaluating evidence, and in applying complex regulatory material.
• Must have excellent customer service and communication skills to manage in-person and telephone contacts.
• Must be organized, diligent and able to work under pressure. Good interpersonal relationships are required.

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Duties

• Incumbent is responsible for performing a full range of financial services such as budget formulation and execution, financial planning and reporting accounting and reviewing employee allowances for 12 DOS entities: PROG, Representation, Gift Fund, DS, PD, Media Hub, Consular Affairs (CA), STATE PEPFAR, OBO, INL and MSG-total value of $43,939,548). Incumbent also provides Status of Funds and overall financial management advise on these allotments to agency officials and Senior Post Management throughout the fiscal year. Receives direct supervision from the Financial Specialist.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Six years of progressively responsible experience in accounting, finance, vouchering, cashiering or budgeting is required.

JOB KNOWLEDGE:  

• Must have a high degree of DOS and other Agency laws, local laws, procedures, Standardized Regulations, applicable FAM regulations relating to budgeting, funds control, contract performance and payment regulations.  The incumbent must have the ability to independently use such knowledge to determine correctness of financial transactions.  Must have advanced knowledge of the organization and functions of the major program areas of the DOS and other agencies.

Education Requirements:

• University degree in Accounting, Finance, Economics, Business Administration is required.

Evaluations:

LANGUAGE:  Fluency in English is required.

SKILLS AND ABILITIES:  

• Must be able to work independently and follow through on analytical work to minimize need for detail work by their supervisors.  Must be able to effectively grasp, conceptualize, articulate and communicate complex data and information orally and in writing to personnel at all levels throughout the Mission.  Must exercise a good level of interpersonal skills in order to facilitate exchange of information at the working level.  

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Duties

• The job holder serves as a Senior Public Health Specialist supporting Influenza Program activities and is responsible for planning, formulating, analyzing, evaluating, and/or implementing policies for CDC’s public health programs for influenza, and respiratory pathogen surveillance, prevention, and control activities.
• This job holder will provide comprehensive public health disease and surveillance advice, research and assistance directed to the development and readiness to detect, respond, and manage outbreaks of avian/human influenza and other emerging infectious diseases in South Africa and the region.
• The job holder will work with partners to establish surveillance to monitor the circulation and impact of respiratory pathogens and improve laboratory support for surveillance and outbreak response.
• The position holder will also be involved in partner contact that includes senior and mid-level officials at the ministry of health and a wide variety of implementing partners.
• The Epidemiologist serves as a locally employed staff person for the US CDC South African Influenza Program.
• The position is based in U.S. Embassy Pretoria, South Africa, and reports to the Influenza Program Director.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Three years of mid-to-senior level public health experience in developing, implementing, and evaluating public health programs or other relevant public health programs that involve coordination with an international agency or implementing partner is required.

Education Requirements:

• Doctoral level degree (Doctor of Public Health (DrPH), Doctor of Medicine (MD) or Doctor of Philosophy (PhD) or host country equivalent degree in medicine, public health, or epidemiology is required.

Evaluations:

LANGUAGE: Fluent in speaking, reading and writing in English, which may include the ability to translate (this may be tested). 

SKILLS AND ABILITIES:

• Strong oral and written communications skills are required.
• Ability to lead project teams and workgroups and to develop effective working relationships with national and international working partners is required. 
• The incumbent will be expected to exercise considerable ingenuity and tack in applying guidelines to unique and different settings, as the work is highly complex.
• Incumbent will be required to develop innovative methods to collect data more effectively and efficiently using new technology. 
• Training and experience with MS Office and working knowledge and application of statistical analysis software such as SAS, STATA or R is required.

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Duties

Inspections 30%

• Schedules and performs required safety and health and fire inspections of all USG facilities, including offices, residences, annexes and warehouses for conditions that pose an imminent threat to occupants and structure. Performs visual inspections of fire detection, alarm, and suppression systems when installed in buildings. High hazard areas as delineated in 15 FAM 962(e) will be inspected at least twice per year. Identifies hazards and evaluates safety risks, using SHEM and FIR standards and references, and Occupational Safety and Health Administration guidelines. Determines methods for correcting identified safety and fire hazards and coordinates to implement solution. Prepares reports of findings and recommendations and oversees completion of hazard abatement.

Training 10%

• Develops and provides safety training in conjunction with SHEM and FIR requirements for supervisors and employees in accordance with applicable requirements and ensures that employees are familiar with safety rules and procedures for performing their jobs in a safe manner. Also provides training to employees and family members on residential safety hazards such as carbon monoxide, pest control, pool safety and the proper use of safety equipment. Conducts fire and life safety training programs for office and residential building occupants.

Mishap Investigation 10%

• Assists in conducting investigations under the direction of the POSHO for all mishaps involving fires, injuries, illnesses, motor vehicle accidents, property loss and employee complaints/suggestions regarding hazardous conditions or equipment and institutes operational guidelines for post personnel to prevent occurrence /reoccurrence. Perform basic fire investigations and analysis of cause. Reports as necessary to SHEM in accordance with 15 FAM 964, FIR in accordance with 15 FAM 820 and 850 and tracks accident trends for the POSHO and SHEM Committee. Documentation: Maintain and updates office files to include records of POSHO inspections, reports of investigations, complaints of unsafe working conditions, accident and incident reports, trainings, surveys and minutes of SHEM Committee meetings. Keeps the SHEM reference library current. Maintains a complete inventory of all chemical products used at post and keeps Material Safety Data Sheets for each product. Ensures that safety equipment is procured as needed and that all tools and equipment are maintained in good condition. Reviews job tasks and selects appropriate proper personal protective equipment to include safety shoes, protective eyewear, and other items to protect employees.

Implementation 50%

• Under the authority of the POSHO, ensures that all management and administrative policies and operations at post conform and are consistent with 15 FAM 930 SHEM and 15 FAM 800 FIR program responsibilities. Ensures that employees follow prescribed safety and health procedures, use appropriate safety equipment, and report hazardous conditions and mishaps. Assists the POSHO and other offices with the implementation of SHEM special emphasis programs to include residential safety compliance, carbon monoxide poisoning prevention; integrated pest management program; motor vehicle safety management program; and the swimming pool safety program. Serves as a member of the post’s SHEM Committee and acts as a recorder for committee minutes. During construction and renovation projects, ensures that contractors have and adhere to a safety plan that protects both embassy personnel and contractors. Develops plans, procedures, and standards to implement fire protection and prevention programs.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 

• Minimum three (3) years of experience in the maintenance or construction field performing repair work or in the field of occupational safety, to include work experience as a construction supervisor or quality control assurance inspector with experience in managing people and resources.

JOB KNOWLEDGE: 

• The Safety Coordinator requires knowledge of host country practices, rules, environment, business environment, and laws that pertain to safety, health, and environmental management. Comprehensive knowledge of SHEM and OSHA guidelines and required practices and procedures; general specialist knowledge of environmental safety standards.

Education Requirements:

Mandatory:

•  Minimum two years Post-Secondary studies at the College/University level or Vocational/Trades School training in facilities management, environmental safety, construction, engineering, or architecture is required.

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Duties
Reports to various offices throughout the Consulate and provide temporary office and clerical coverage as needed. As directed by section officers, duties may include clerical and administrative functions: i.e., draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; and perform other administrative support functions.

• Draft and prepare diplomatic notes, demarches, cables and other correspondences.
• Operate office equipment and use computers for spreadsheets, word processing, database management and other applications. 20%
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors, handle inquiries, and direct them to the appropriate persons according to their needs. Provide security escort duties. 
• Organize and maintain paper and electronic filing systems for records, correspondence, and other material in accordance with the section’s filing system.
• Pick up and distribute incoming mail and other material. 
• Complete forms in accordance with section/ Department of State procedures.
• Will be required to assist with special projects. 

Qualifications and Evaluations
Requirements:
EXPERIENCE:  Two years’ experience in an office or support-supply operations that required use of forms and record-keeping documentation, and the application of detailed guidelines is required.

Education Requirements:

• Mandatory: Successful completion of secondary school is required.

Evaluations:

• LANGUAGE:  English - Good working knowledge; speaking, reading & writing. This may be tested.

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Duties
Provides temporary office and clerical coverage as needed at the Consulate. As directed by section officers, duties may include routine clerical and administrative functions: i.e, draft correspondence, type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; support VIP visits and events; assist with orientation of new staff and their families; and perform other administrative support functions as directed.
General office and clerical support:

• Draft and prepare cables and other correspondences.
• Operate office equipment and use computers for spreadsheets, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors, handle inquiries, and direct them to the appropriate persons according to their needs. Provide security escort duties.
• Organize and maintain paper and electronic filing systems for records, correspondence, and other material in accordance with the section's filing system.
• Pick up and distribute incoming mail and other material.
• Complete forms in accordance with section/Department of State procedures.

Visit support 

• Support external visits and orientation of new staff and their families.
• Serves as occasional money holder with maximum limit of $500 USD.
• Serves as incidental driver for government owned vehicles (GOVs).

Special projects

• Will be required to assist with special projects.

Qualifications and Evaluations
Requirements:
EXPERIENCE:  Two years' experience in an office or support-supply operations that required use of forms and record-keeping documentation, and the application of detailed guidelines is required.

Education Requirements:

• Mandatory: Successful completion of secondary school is required.

Evaluations:

• LANGUAGE:  Mandatory:  English: Fluent; speaking/reading/writing. This may be tested.

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Duties

• As a member of the Information Systems Center (ISC) team, the Computer Management Assistant (CMA) shares responsibility in the management, administration, operation, and maintenance of post's Sensitive But Unclassified (SBU) Local Area Network (LAN) and Dedicated Internet Network (DIN); works with the local ISP for fiber installation and upgrades; maintains mobile communication devices, portable communications devices, Audio Visual (AV) systems, Emergency communications equipment, and all other Automated Digital Processing (ADP) input/output devices, and all associated hardware and software.

Qualifications and Evaluations

Requirements:

Experience:   

• Minimum of three (3) years progressively responsible network administration experience in a Microsoft Windows Server environment is required.
• This should include installation, configuration, upgrades, and programming of network systems/infrastructure

In the absence of a bachelor's degree an IT certificate (e.g. CompTIA, Microsoft, Cisco), plus six (6) years progressively responsible network administration experience in Microsoft Windows Server environment is required.  The experience should include installation, configuration, upgrades, and programming of network systems/infrastructure.

Education Requirements:

• A Bachelor's degree is required.
• An IT certificate (e.g. CompTIA, Microsoft, Cisco) is required

Evaluations:

Language:  

• English (Fluent) speaking/reading/writing is required. (This may be tested)

Skills and Abilities: 

• Must be able to independently, systematically, and swiftly troubleshoot and solve complex technical problems in a high-stress environment.  Must possess exceptional customer service skills.  Must be able to succinctly describe and explain complex technical issues to both lay and technical audiences. Must possess the interpersonal skills to train and advise end users in various aspects of Information System and DOS system policies. Must be able to type 40 words per minute. Must have a thorough understanding of computer logic, MS Active Directory, troubleshooting techniques and networking tasking and have a familiarity with MS Office. Basic numeracy skills required. Must have a proven ability to learn and use Department of State proprietary systems such as MyServices, Integrated Logistics Management System (ILMS), SMART cables, etc. Must be able to lift heavy items weighing up to 60 Lbs.

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Duties

• The incumbent reports to the Building Engineer Supervisor.  The incumbent is employed as a journeyman level Electrical Controls Technician to carry out skilled maintenance and repair work throughout the New Embassy Compound/New Consulate Compound (NEC/NCC) on critical and non-critical electrical components within the functional/office buildings, on-compound ancillary support and residential buildings, above and below ground infrastructures, recreational facilities, and other owned/leased properties. 

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• A minimum of three (3) years’ experience working at the journey-level  in the installation, repair, and maintenance of commercial building electrical systems including power generation and distribution systems, grounding, and digital building controls  and automated systems.  Work experience must show a progression of increased responsibility, and the ability to repair complex equipment, components, and systems. 
• This should include a minimum of 2 years work experience operating and maintaining 3 phase electrical equipment with ampere ratings of 1600 Amps or higher.  Must have a career path that demonstrates increased levels of responsibility working on complex equipment, control circuits, and building automation systems. 

JOB KNOWLEDGE: 

•  The incumbent is required to know electrical theory, ohms law, how to size electrical equipment including generators, transformers, motor starters, feeder and branch circuit wiring, circuit breakers and other electrical equipment/components, and how to use the various test instruments to analyze and repair electrical problems.  Must know how to diagnose the root cause of an electrical problem and what materials and equipment will be needed to facilitate repairs.  Must know how to work safely on electrical components including the use of lock-out / tag-out safety measure.  The incumbent must have detailed technical knowledge of electrical control systems and how control systems interface with other operating systems.  His/her knowledge base must be equipment specific with all makes and models of the installed electrical systems, power generation and distribution equipment, switchgear, and mechanical equipment.  Must have a very good technical understanding of major building electrical/mechanical systems and equipment with a specialty in controls. Knowledge of International Building Code standards including electrical and mechanical requirements, and fire and life safety codes is required.

Education Requirements:

• Completion of secondary school is required. Successful completion of specialized vocational training program from an accredited institute recognized as producing journeyman level electricians and mechanical system specialist trained in the maintenance of commercial or industrial buildings/facilities is required.    A portion of the training must be in Electrical Controls and Automated Systems Technology.

Evaluations:

LANGUAGE:  Good working knowledge in English - Written/Speaking/Reading is required. In order to translate local technical information, contract documents, and correspondences from the local language into English for the Supervising Building Engineer and the Senior/Deputy Facility Manager. 

One of South African official languages Good knowledge in written/speaking/reading is required. In order to communicate with local contractors and other LE Staff. 

SKILLS AND ABILITIES: 

• The incumbent must be able to read and interpret electrical drawings, riser diagrams, wiring schematics, various equipment schedules, operations and maintenance manuals, and other construction documents. 
• The incumbent shall have skills and abilities in the following areas: testing electrical components and taking equipment readings with various meters, hand tools, power tools, and specialty tools to determine the root cause of a problem, and the appropriate repairs. 
• Must be able to use tools of the trade in order to install, troubleshoot, and repair building electrical controls, automated systems, and all associated components and devices. 

Additional skills include

• working with emergency standby generator systems; distinguishing frequencies and sounds, color codes and odors in the operation of equipment in order to troubleshoot for repairs. 
• Must have substantial skill in comprehending engineering reports, specifications, and related materials in English. 

Additional abilities include

• responding to emergency situations in an efficient and timely manner to effect immediate repairs; work in various adverse conditions such as tight or enclosed spaces, working on ladders at various heights, and working in temperature extremes, indoors or outdoors, to complete work assignments; communicate orally and in writing with co-workers, contractors and vendors to obtain and provide pertinent information. 
• Must be computer literate, able to use the Microsoft Office Suite software including MS Word, Excel, Outlook, and Power Point; able to draft reports and create spreadsheets, and able to write e-mails and research information on the Internet. 
• A valid driver’s license is required.  Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks.  Must be organized.

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Duties
25% Accreditation, Privileges and Immunities

• Ministry of Foreign Affairs and Accreditation duties: Regular contacts with the Ministry of Foreign Affairs (MFA) on all matters regarding:diplomatic accreditation of all USDH employees under Chief of Mission (COM) and their dependents diplomatic recognition and proper accreditation of temporary duty (TDYs) officers of agencies under COM approval of US Eligible Family Member (EFM) employment on the local economy appropriate recognition of Third County Nationals (TCNs) accompanying USHDs at post dual citizenship implications towards recognition of USDH employees and their dependents

25% EFM Roving Program: Manages scheduling of Rovers;

• serves as a POC for offices/sections who require assistance and contacts Rovers - either through soliciting a volunteer from the group or designating an individual(based on availability) for a specific task. The incumbent is responsible for providing work guidance to the EFM Program and Summer Hire/Intern Program Coordinator, who runs various programs with several agencies in the Embassy.

20% Check-In/Check-Out Duties:

• Prepares and updates documents for Welcome materials, working with team members, other Consulate offices and supervisors. Disseminates guides and packages in accordance with standard operating procedures. Responsible for creating and maintaining the SOPS distributed to three
• Consulates to ensure a consistent check-in/check-out process mission wide.

10% American Services:

• Provides responses to questions about general allowance/entitlement questions, benefits such as educational travel, travel for children of separating parents, Medical/Death/Eldercare Emergency Visitation Travel (EVT), return of children over 21, etc. Refers to 3 FAM and Standardized regulations. Provides first-line response to client’s questions and refers difficult and/or problem cases to the HRO or Washington contacts. Processes forms submitted for HRO’s signatures. Prepares allowance cables to Financial Service Center (FSC) Charleston regarding post differential and post allowance for employees and their family members assigned to post.

10% Travel Message Cables:

• Prepares Travel Message (TM) cables (such as TM3s, TM5s and TM8s), extension/curtailment, and reassignment at Post cables for the supervisor’s review and maintains control documents. Enters TM data into Overseas Personnel System (OPS).

10% NSDD-38 Process, HR Database, and Position Management:

• Drafts and advises post on NSDD-38 requirements, related regulations, assists with response cables, and status of individual cases. Manages and tracks the process for NSDD-38 requests/approvals from receipt to conclusion. Drafts decision memorandum and response cables. Drafts necessary diplomatic notes to the DIRCO related to staff/agency movements within post. Updates status and/or historical data on individual cases and/or agency staffing levels. Re-programs positions within the Mission as needed, including managing ‘at post reassignments.’ Tracks Embassy staffing numbers in order to respond to NSDD-38 requests for new position or changes in staffing levels for USDH and LE staff. In response to management Notice 11-036, requests and follows-up on the agency’s requirement to obtain Chief of Mission Authority (COM)for all agencies under Chief of Mission authority. 

Other duties as assigned:

• Policies and Special Projects: Offers specialized advice and guidance on HR management principles and USG, Embassy and South African regulations. Develops and recommends policies regarding American HR issues, consistent with regulations, employee morale, efficiency administration and budgetary constraints. Identifies special projects of high complexity within the American Portfolio realm. These may include but not limited to, drafting new complex procedures and handbooks, engaging communication with mission community to keep employees informed and educated about HR issues. Uses extensive knowledge of FAM/FAH government regulations, agency rules and individual judgement to analyze information in order to evaluate processes and conformation to regulations or standards.
• ICASS workload counts, F-77 report for ACS’ emergency evacuation, and/or provide ad hoc reports and statistics. Maintains and updates Duty Officer schedule, ensuring handbook is up-to-date and passed on to next duty officer on specific date. Ensures any electronic devices are in proper working order.
• Oversee the Post Language Program, promote and maintain active and meaningful program of Instructor.
• Substantively involved in the implementation of the program through seeking for funding and being the technical point of contact. Conducts formal presentations during HR brown bags.

Qualifications and Evaluations

Requirements:
EXPERIENCE:

•  Minimum Four years of progressively responsible experience in human resources or administrative field is required, of which one year must be at a supervisory level.
• Provide at least one reference from a Human Resource Office where you worked in a Supervisory role. 

Education Requirements:

• Completion of two years general college studies is required. Proof of studies will be required. 

Evaluations:

• LANGUAGE:  English -Good working knowledge - Reading/Writing/Speaking is required. 
• Local language -Good working knowledge, Reading/Writing/Speaking is required.