Jobs Available at FoodBev Manufacturing SETA

Oversee the implementation of operational, Annual Performance Plan (APP), Management, Board and Chamber Committee decisions

• Analyse qualitative and quantitative data required to inform strategic QA plans within the organization as well as outside
• Develop the QA department strategic, business, APP, operational plans and budget
• Compile and implement QA strategy, implementation plan and budget
• Manage QA budget
• Report on QA projects, and activities
• Manage, monitor, control and evaluate QA department implementation plans
• Analyse the SETA 5-year APP, internal and external audit reports, Board and Chamber Committee decisions to develop an operational plan.
• Analyse management reports, board minutes and chamber committee meeting minutes for the purposes of implementation and compliance.
• Ensure the implementation of decisions.
• Participate in the implementation & review of the SETA strategic and operational plans including the annual performance plan (APP)
• Prepare terms of reference for goods and services required by QA department and ensure all invoices are submitted for payment
• Assist the CEO in the compilation of the Annual report
• Manage Annual DHET statistical and compliance reporting
• Ensure compliance with laws, regulations and policies and procedures.
• Support and participate in financial and performance audits.
• Answer calls professionally and direct calls accurately the first time around. 

Manage QA policies, processes and best-practices

• Participate in and contribute to monitoring and reporting of special projects, task teams and committee outcomes
• Develop and review QA policies, guidelines, procedures and processes.
• Forster and monitor policy compliance by QA department.
• Draft QA SOPs in line with FBS requirements
• Liaise with internal and external auditors in line with FBS requirements.
• Ensure implementation of audits recommendations
• Participate in the development of strategic operation risks and fraud risk register.
• Implement control improvement plans in line agreed timelines as indicated in the risk registers

Lead, oversee and control QA systems and databases functioning and effectiveness

• Design, implement, monitor, and update a Quality Management System for QA
• Monitor and ensure integrity of QA databases
• Monitor the maintenance a leaner management system
• Monitor the compatibility and compliance in terms of National Record Database (NLRD) administered by SAQA
• Oversee the assessment and approval of QA systems capability enhancement needs
• Lead the implementation of QA policies, guidelines, procedures and processes.

Manage QA stakeholder relations and capacity building

• Ensure continuous compliance to relevant Acts and stakeholders in the SETA/ DHET as well as Quality assuring bodies
• Engage and build SETA/Stakeholder relationships to establish, maintain and oversee QA strategic partnerships and relations
• Evaluate, approve and drive QA promotion, capacity building and advocacy campaigns
• Monitor, assist with and ensure that QA queries are resolved timeously and request attended to.
• Resolve stakeholder escalations in line with FoodBev SETA customer service charter

Oversee Skills Development provider, assessment centers, accreditation, recommendations and approvals

• Ensure continuous quality improvement of education and training through the accreditation, monitoring, auditing and moderation of training by public and private providers and support provider development
• Undertake capacity building interventions for accreditation providers to meet QCTO and FBS accreditation requirements.
• Monitor provider site evaluations (external moderations)
• Monitor and ensure sector provider certification or recommendations
• Monitor and ensure FoodBev training provider performance and compliance
• Monitor and ensure learner completion

Manage constituent sector ETD practitioners, (assessors, moderators)

• Oversee, monitor and ensure sector assessors and moderators’ registration, including maintaining and updating the database of moderators and assessors.
• Oversee the compliance by ETD practitioners to QCTO and FBS policies and requirements
• Report on AQPs performance.

Oversee learner achievements verification, moderation and certification

• Oversee, monitor and manage learner achievement submissions and compliance checking
• Oversee, monitor and manage learner achievements and ensure that external moderation requests are attended to and prepare reports for submission and verification.
• Contribute to the updating of commitment register with extension requests and terminations
• Oversee and ensure that the required termination documents are received from the Skills Development Provider through external moderations
• Ensure that all compliant interval and exit moderations are ready for reporting and are timeously submitted to responsible departments or units for payments processing to meet 30 days payment timeline.
• Oversee learner and skills development provider complaints and appeals resolution processes.

Risk, Audit and Compliance

• Review, identify, assess, prioritise, and monitor risks within the area of responsibility, and implement appropriate controls in line with the approved Risk Register to mitigate identified risks.
• Track and resolve audit findings within the prescribed timeframes, ensuring accountability and continuous improvement.
• Ensure full compliance with relevant legislation, regulations, policies, and procedures, including the timely updating and submission of compliance tools such as the PFMA compliance checklist.
• Manage, monitor, and report on compliance with applicable regulatory frameworks monthly, highlighting key developments, gaps, and mitigation actions.
• Oversee the effective management of business and operational risks, resources, and business continuity strategies to ensure resilience and sustainability.
• Serve as the designated Risk Champion, promoting a culture of risk awareness and ensuring integration of risk management practices across departmental operations.

Financial Management

• Compile and manage the unit's annual budget, ensuring alignment with organisational priorities and strategic objectives.
• Oversee and control project budgets to prevent overspending or underspending, ensuring all expenditures are compliant with contractual terms and stakeholder agreements.
• Oversee review and submission of external moderation reports/verification reports to enable accurate and compliant grant payments.
• Assist in the cleanup and maintenance of the Commitment Register, ensuring accurate and up-to-date financial commitments are recorded.

People / Staff Management

• Guide, lead and direct staff to be able to achieve objectives set for them
• Monitor and manage staff performance within the division in compliance with the Performance Management policy and processes
• Ensure achievement of departmental goals and targets.
• Coach and mentor staff as appropriate to improve performance
• Implement sound labour practices within the approved FoodBev SETA conditions of service
• Ensure the implementation and adherence of the human resources policies, procedures and practices within the department
• Ensure that the values of FBS are understood and implemented

Reporting

• Draft monthly and quarterly reports in line with FBS standards and procedures.
• Coordinate the submission of information required for reporting purposes including ad hoc reports.

Requirements

Qualifying Criteria

• An Honours Degree in Education & Training, Social Science, Business, Development Studies, Public Administration or ETD practices or equivalent.
• Qualification as an Assessor and Moderator or equivalent
• Driver’s License

go to method of application »

Management of the Learning programme

• Manage the administration process of Mandatory Grants, Discretionary Grants, and special projects.
• Build stakeholder capacity by providing guidance on grant funding criteria and requirements.
• Manage the approval and contracting processes for grant allocations, ensuring alignment with  relevant policies.
• Ensure compliance with contractual obligations between the FoodBev Manufacturing SETA and stakeholders.
• Manage learner registration and completion processes across departmental functions, ensuring  audit and reporting documentation is accurate and up to date.
• Monitor implementation of learning programmes by checking whether activities and milestones are achieved through the implementation plan and that there is compliance to FBS’s              requirements.
• Verify the accuracy and completeness of data captured in the Management Information System (MIS).
• Ensure grant payments are contractually aligned and processed timeously to support effective delivery of learning programmes.
• Compile monthly and quarterly performance reports for approval by the Senior Manager.
• Monitor implementation of learning programmes, ensuring milestones are achieved and compliance with FoodBev SETA (FBS) standards is maintained.
• Prepare audit evidence and respond to audit findings related to learning programmes.
• Deliver timely and accurate services to stakeholders.
• Provide ad hoc reports on learning programmes as requested by external stakeholders.
• Implement and maintain systems for tracking, storing, and securing programme records.

Discretionary Grant / Mandatory Grant Applications

• Review the Grant Funding Policy annually and submit for approval.
• Develop and implement Standard Operating Procedures (SOPs) for learning programmes, in line with Grant Regulations and DHET requirements.
• Draft and issue notices regarding the opening of grant funding windows; communicate the availability of grants to stakeholders, where applicable.
• Conduct capacity-building workshops to outline criteria and requirements for grant applications.
• Manage and oversee the performance of service providers responsible for evaluating grant applications, where applicable.
• Participate in grant evaluation committees as the FoodBev SETA grant funding policy and procedures
• Oversee the administration of learning programme grant applications submitted by stakeholders and facilitate their revie  and approval by relevant committees.
• Manage the contracting process for grant allocations and ensure commitments are recorded in the Commitment Register (CR).
• Verify and process payment packs prior to submission for final approval by the Senior Manager.
• Oversee follow-ups with companies to ensure timely creation and approval of grant claims.
• Ensure payments for compliant deliverables are processed and released within 30 days.
• Manage learner terminations and facilitate grant recovery for those who discontinue their programmes.
• Confirm with the Senior Manager that learning programme development initiatives are aligned with the Sector Skills Plan (SSP) and national strategic priorities before proceeding with       design and implementation.
• Report quarterly to the Senior Manager on progress toward annual performance targets and strategic objectives.
• Report to the Manager on the achievement of learning programme objectives.
• Develop and implement learner enrolment forms/templates in accordance with Grant Regulations and DHET requirements.

Special Projects

• Support the Senior Manager in the development and implementation of the organisation’s special projects strategy.
• Implement special project processes and procedures in accordance with the Grant Funding Policy.
• Oversee the implementation of special projects, ensuring alignment with organisational planning, the SETA funding model, and the Commitment Register.
• Conduct quality assurance and prepare reports on all approved special projects.
• Ensure effective management and administration of partnerships and special projects in compliance with SETA policies and signed Memoranda of Agreement (MoAs), in consultation with the Senior Manager.
• Monitor project progress through monthly meetings with the Senior Manager and project teams, providing updates on achievements and mitigated risks.

Preparation of Reports

• Assist and provide inputs in the development of the Strategic Plan, Annual Performance Plan and Operational plan and ensuring progress against the approved annual targets
• Compile monthly and quarterly reports on learning programme for approval by Senior Manager.
• Provides reasons to Senior Manager for non-achievement or over-achievement of the Annual Performance Plan targets.

Operations Management and Statutory Compliance

• Contribute to the formulation and refinement of the Business Unit’s Operational Plans and performance targets, ensuring alignment with the overarching FBS Strategic Plan and institutional priorities.
• Participate in the development, standardisation, and implementation of departmental processes  and procedures in strict accordance with applicable legislative frameworks, regulatory requirements, and sectoral mandates.
• Provide strategic oversight of external stakeholder engagement activities within the department, ensuring sustained collaboration, service delivery excellence, and compliance with contractual obligations.
• Direct and monitor the establishment, implementation, and continuous improvement of internal Service Level Agreements (SLAs), ensuring clarity of expectations, accountability, and performance metrics across interdepartmental functions.
• Ensure robust departmental compliance with all relevant legislation, regulatory instruments, audit findings, and internal governance frameworks, including FBS policies, standard operating  procedures, and risk mitigation protocols.
• Uphold and actively promote adherence to statutory prescripts, the Code of Conduct, and institutional ethical standards; ensure the systematic application and continuous enhancement   of  standardised quality assurance practices and procedural benchmarks.
• Execute any additional, relevant tasks and responsibilities delegated by executive leadership, ensuring responsiveness, agility, and alignment with organisational goals.

Risk, Compliance, and Audit Management

• Review, identify, assess, prioritise, and monitor risks within the area of responsibility, and implement appropriate controls in line with the approved Risk Register to mitigate identified risks.
• Track and resolve audit findings within the prescribed timeframes, ensuring accountability and continuous improvement.
• Ensure full compliance with relevant legislation, regulations, policies, and procedures, including the timely updating and submission of compliance tools such as the PFMA compliance checklist.
• Manage, monitor, and report on compliance with applicable regulatory frameworks on a monthly basis, highlighting key developments, gaps, and mitigation actions.
• Oversee the effective management of business and operational risks, resources, and business continuity strategies to ensure resilience and sustainability.
• Serve as the designated Risk Champion, promoting a culture of risk awareness and ensuring integration of risk management practices across departmental operations.

Financial Management

• Compile and manage the unit's annual budget, ensuring alignment with organisational priorities  and strategic objectives.
• Oversee and control project budgets to prevent overspending or underspending, ensuring all expenditures are compliant with contractual terms and stakeholder agreements
• Review grant payment requests to ensure accuracy, timeliness, and compliance with organisational policies and payment terms.
• Assist in the cleanup and maintenance of the Commitment Register, ensuring accurate and up- to-date financial commitments are recorded.

People / Staff Management

• Provide leadership, direction, and guidance to staff to ensure the successful achievement of individual and departmental objectives.
• Monitor and manage staff performance in line with the organisation’s Performance Management Policy and processes.
• Drive the achievement of departmental goals and performance targets through effective planning and team collaboration.
• Coach and mentor team members to enhance skills, address performance gaps, and support professional growth.
• Apply sound labour practices in accordance with the approved FBS Conditions of Service.
• Ensure consistent implementation and compliance with Human Resources policies, procedures, and best practices within the department.
• Promote and embed FBS values across all team activities and interactions.

Requirements
Qualifying Criteria

• A Degree in Business Administration or equivalent to the field of study.
• An Honors Degree or equivalent in the relevant field of study will be an added advantage.
• 5 years’ experience working within a Public Sector environment of which 3 years should be at a Coordinator/Specialist/Supervisory level.
• Experience in the SETA environment will be an added advantage