Open Jobs at Teraco

Main Function of the Job 
Management of the HSE Department 

 Assist with management of the Cairnmead or any 3rd Party Contractor appointed for Teraco Operational Infrastructure Management Projects in Western Cape region.

Teraco Project H&S Champion 

•  Updating, review and verification of Teraco HSE Infrastructure Development specification for existing sites.
•  Drive the Teraco Health, Safety and Environmental Specification requirements. 

HSE Management

•  Ensure a focused professional level of engagement with enterprise and other clients in terms of HSE.
•  Ensure Western Cape region wide adherence and compliance regarding OHS Act and relevant legal and statutory requirements.
•  Chairing and managing of HSE weekly meetings, monthly Top contractors’ meetings, Client management meetings and Ad-hoc meetings, in the Western Cape region as required with all HSE stakeholders.
•  Set direction for effective occupational health, safety and environmental management and appropriate workplace wellbeing.
•  Assist with the monitoring, evaluating and review existing, new, and upcoming occupational health, safety and environmental legislation and ensure that the Teraco has systems and procedures in place to meet applicable legal and statutory compliance and other requirements. Compile and/or review HSE policies, procedures, work instructions, inductions and processes for publishing and implementation.
•  Work proactively with operational Data Centre’s and OIMP Project managers in the Western Cape region and other key staff to establish and maintain a programme of continuous improvement in the management of occupational health, safety, environment, and wellbeing within their areas of responsibility.
•  Ensure that rigorous HSE risk assessment and HSE incident management systems are in place and followed across the Western Cape region. 
•  Assist with HSE Internal and External departmental audits including close-out actions for the Western Cape region.
•  Assist the Environmental Officer with Environmental inspections as requested from time to time.
•  Support Teraco Western Cape region with implementation and management of ISO 45001:2018 system or Teraco Management system.
•  Ensure all HSE audit findings in the Western Cape region is resolved within the required timelines.
•  Drive resolution of all HSE action plans in Western Cape region.
•  Lead, coach and enable the HSE stakeholders in the Western Cape region to support the delivery of the change programme including equipping them with the necessary knowledge and skills to manage their site’s using best practices.
•  Ensure effective implementation of current health, safety, and environmental policies & procedures during the implementation of new data centre sites in the Western Cape. Assist with RFS audits and close out requirements. 

Reporting and Report Approval

•  Review and approval of all HSE related incidents.
•  Compile monthly Teraco HSE month end report as required.
•  Review client specific HSE reports and approve prior to release.
•  Provide input for contractor HSE performance in Western Cape region, give feedback to identified stakeholders.

Requirements
SKILLS REQUIREMENT

•  A comprehensive knowledge and understanding of all aspects of occupational health, safety, and environmental and risk management. 
•  A comprehensive knowledge of Organisational “applicable’’ occupational health, safety and environmental legislation, standards (i.e., SANS) code of good practices and OHSA (Occupational Health and Safety Administration – UK). 
•  Ability to interpret and provide authoritative advice on occupational health, safety, and environmental risk management issues.
•  Knowledge of workplace wellbeing initiatives and how they add value to an organisation.
•  Ability to prioritise work to ensure tasks are completed within time constraints. 
•  Resilience and proven ability to deliver.
•  A proven leader.
•  Prior staff management experience and can demonstrate ability to effectively develop and performance manage staff.
•  Good written and verbal communication skills.
•  Active listening – ability to understand requirements.
•  Proactive problem solver.
•  Ability to work independently & a positive team player.
•  Self-motivated, self-confident, and self-driven.
•  High level of energy.
•  Ability to multi-task.
•  High attention to detail. 
•  Ability to work under pressure. Be resilient and remain professional under a high stress environment.
•  Responsible for continued learning and self-development.

QUALIFICATIONS AND EXPERIENCE

•  Experience in training, coaching, and mentoring to develop health and safety knowledge and expertise.
•  Experience of successfully managing multiple sites.
•  Line Management experience including providing positive support, advice, and encouragement in colleague’s development. 
•  Be familiar with the South African market and be able to demonstrate some previous experience in the Data Centre Management. 
•  ISO accredited auditor.
•  Bachelor’s degree in Disaster and Safety Management or National Diploma in Safety Management 
•  Minimum of 10+ years working experience within a Health and Safety management role. 
•  At least 5 years’ HSE experience in the construction of Data Centres.
•  Understanding of South African Legislation relating to HSE e.g., Occupational Health and Safety Act etc.
•  Knowledge on Occupational Health, Safety and Environmental equipment standards.
•  Exposure to international client centric approach.

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Main function of the Job

To manage the debtors process in order to maximise working capital

• Understand client’s terms as defined in their MSA
• Ensure Ozone and Pastel reflect accurate and up to date client contact information
• Communicate with clients regarding any outstanding items that are preventing invoices from being raised (eg POs)
• Communicate with Sales, Operations and the Billing Controller to ensure Service Orders are billed as soon as possible
• Assist and resolve client queries and complaints
• Engage with clients to collect outstanding amounts
• Perform follow up billing and report any potential uncollected accounts
• Process cancellations and replacement Service Orders
• Prepare and send out annual increase letters to clients
• Prepare increases in Finzone and update all Service Orders
• Prepare monthly Remote Hands billing reports
• Prepare monthly Power Usage reports
• Perform full recon of billing process to identify any errors or anomalies
• Review, identity and report any discrepancies or process weaknesses to Head of Finance
• To monitor client power usage and prepare monthly power reports
• To monitor client remote hands tickets and prepare billing reports
• To prepare monthly reports
  • Prepare monthly journal to adjust for quarterly billing
  • Prepare monthly journal for accruals for unbilled revenue
  • Update pipeline report to reflect current month’s billing and churn
  • Analyse monthly sales and prepare revenue figures for management accounts
  • Prepare monthly reports including interconnects, power and customer sensitivity analysis
  • Update monthly power usage reports

To assist other finance staff and business with ad hoc queries

• Prompt response to and resolution of queries as per agreed OLAs
• Mentor junior staff

• Implement best practices, standards and procedures in all accounting functions and activities

Requirements

Skill Requirements

• Good communication skills
• Active listening – ability to understand requirements
• Good analytic and reporting skills
• High level of attention to detail
• Proactive problem solver
• Ability to work independently and a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of stress tolerance and patience
• Responsible for continued learning and self development

Qualifications and Experience

• Matric certificate
• Relevant financial degree or diploma
• Strong excel skills
• Knowledge of accounting principles and software
• Previous experience in a similar role

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PURPOSE OF THE ROLE

We are seeking a skilled and motivated IT Administrator & Desktop Engineer to join our IT team. The Engineer will be responsible for maintaining, supporting, and optimizing our organization's desktop infrastructure. This role involves working closely with end-users, troubleshooting hardware and software issues, and implementing efficient desktop solutions. The ideal candidate should have a strong technical background, excellent communication skills, and a passion for delivering high-quality support services.

MAIN FUNCTIONS OF THE JOB

Desktop Support

• Provide first and second-level technical support for desktop-related issues
• Troubleshoot hardware and software problems, identifying and implementing effective solutions.
• Install, configure, and maintain desktop systems and peripherals

Software Deployment

• Manage software installations and updates on desktop systems.
• Ensure compliance with licensing agreements and company policies

Security and Compliance

• Implement and enforce security measures to protect desktop systems from threats
• Ensure desktop configurations comply with security standards and policies

Documentation

• Maintain accurate and up-to-date documentation for desktop configurations, procedures, and issue resolution

Collaboration

• Collaborate with other IT teams to address cross-functional issues and improve overall system performance
• Work closely with end-users to understand their needs and provide effective solutions
• Conduct regular maintenance tasks, including updates, patches, and system optimizations.
• Ensure that assets are updated on the asset list
• Comply to all Teraco’s policies, procedures and work instructions
• Comply to all information security policies and procedures and take initiative to provide input to improve Information Security, based on the ISO 27002 guidelines and NIST Information Security best practices.
• Manage risks associated with access to the information assets/systems.
• Once a month to once every 6 weeks standby afterhours shift

Requirements

SKILLS REQUIREMENT

• Excellent interpersonal relations.
• Excellent verbal and writing skills.
• High attention to detail imperative.
• Ability to multi-task is essential.
• Able to perform under pressure.
• Ability to adapt to change.
• Ability to work after hours when required
• Open to learn and grow essential.
• Take accountability and ownership.
• Rule following

QUALIFICATIONS AND EXPERIENCE

• Proven experience as a IT Administrator or Desktop Engineer or similar role
• Strong knowledge of desktop operating systems (Windows, macOS) and productivity software
• Experience in SCCM preferred
• Strong troubleshooting and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Certifications such as CompTIA A+, Microsoft Certified: Modern Desktop Administrator Associate, MCSE, MCSA, MCIPT, or equivalent are desirable
• Drivers licence and personal vehicle is required, as this role requires occasional travel between the JHB sites, to support users.

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MAIN FUNCTIONS OF THE JOB

Operational Accounting:

• Manage and maintain the financial records of the organisation, including verifying the accuracy and quality of financial information
  • Completion of all month-end processes within agreed timeframes, including the preparation and posting of journals
  • Preparation and review of balance sheet reconciliations, including inter-company loan accounts
  • Reconciliation of sub-ledgers to control accounts, with a focus on fixed assets and the disclosures thereof
  • Preparation and verification of monthly VAT calculations for submission to SARS on e-Filing
  • Assistance in the preparation of the group consolidation workbook
  • Maintenance of the loan models on the various debt facilities and accounting for these in the general ledger
  • Assistance in the preparation of current and deferred tax calculations for entities within the Group
  • Preparation and maintenance of IFRS16 schedules, both lessor and lessee accounting
  • Analysis of critical expenditure and reporting thereon
  • Assistance in the preparation of monthly reporting, including management accounts
• Monitor and manage the cash flow requirements of the organisation, including the forecasting of cash receipts and payments
• Reporting to management of cash flows and working capital requirements

Treasury and the Forecasting of Cash Flows:

Annual Financial Statements:

• Assistance in the preparation of Annual Financial Statements
• Disclosure and accounting treatment in line with IFRS
• IFRS implementation of new standards
• Statutory accounts administration for group subsidiaries
• Working alongside external audit to ensure an efficient and timely financial audit

Taxation and statutory compliance:

• Ensure statutory compliance by implementing policies and procedures that pertain to the financial management of the organisation in terms of the relevant legislation, including: the Companies Act, Vat Act and the Income Tax Act
• Ensure that the organisation’s financial systems, procedures and controls are effective and operating as designed

Requirements

SKILLS REQUIREMENT

• Good communication skills
• Analytical and proactive problem solver
• Active listening – ability to understand requirements
• Ability to work independently and a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development

 QUALIFICATIONS AND EXPERIENCE

• Qualified CA(SA) (mandatory)
• 1- 2 years post article experience (advantageous)

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MAIN FUNCTIONS OF THE JOB

• Provide administrative assistance to the Legal & Compliance team;
• Administration of documents within agreed timelines and quality;
• Act as a central point of contact and co-ordination between internal and external stakeholders;
• Provide administrative support as part of the supplier due diligence process, including uploading information to databases, liaising with supplier and customer relationship owners within the business and checking submitted documents against policies, processes and governance frameworks;
• Liaise with internal teams and individuals at all levels of seniority to support smooth delivery of services of the Legal & Compliance team;
• Ensure adherence to the company's compliance requirements and take corrective action where necessary;
• Identify improvements to existing policies,  processes and engagement models
• Collaborate with stakeholders to support wider compliance and risk activities in relation to; the Protection of Personal Information Act (POPIA), General Data Protection Regulation (GDPR), Health & Safety  and information security; quality, anti-bribery and corruption

Requirements

SKILLS REQUIREMENT

• Good communication skills; written and oral.
• Strong administration and co-ordination skills
• Strong Numerical skills
• Active listening – ability to understand requirements
• Strong analytical and problem-solving skills
• A team player who realises their role in the bigger goal of the team and company
• Creativity and ability to identify areas of improvement
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development

QUALIFICATIONS AND EXPERIENCE

• Minimum Matric qualification
• At least 5 years relevant work experience
• Extensive knowledge of Word, Excel (pivot tables, graphical representation) and PowerPoint features

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MAIN FUNCTIONS OF THE JOB

• Assisting with preparations/production/collating content for the purposes of tenant/client reporting and internal reporting.
• Liaising with and coordinating activities regarding local councils and municipalities in which IDEV projects are situated.
• Liaising with, coordinating and tracking procurement activities against IDEV project schedules/programmes with Teraco’s vendors and suppliers to IDEV projects.
• Procurement report to all stakeholders.
• Daily interaction with the Finance team (Purchase Orders, Invoices, Supplier on-boarding)
• Organise and maintain departmental calendar.

 Reporting and Presentations

• Compile, collate and produce reports.
• Compile presentation packs
• Payment tracking and checking invoices, as and when required, in the middle of the month and the end of the month.

 Administration

• Record and distribute action items of weekly project meetings.
• Documentation management, this may include assisting Document Controllers with day-to-day administration of the Autodesk Construction Cloud Hub.
• New suppliers take-on process.
• Council applications e.g., electricity waiver applications, electricity and water utility account applications.
• Tracking payment dates, payment milestones, payment invoices checking and tracking invoice approvals.
• Confirming progress claims and payment certificates versus progress on site
• Verifying progress claims, payment certificates and invoices versus Purchase Order values and payment terms

 Procurement Administration and reporting

PO’s

• Working closely with the Finance, IM and IDEV Department Heads in raising, amending, issuing and tracking IDEV project related purchases order from inception to delivery on-site.
• Reporting on the above weekly.

Supplier engagement

• Coordinating IDEV project related procurement with IDEV project supply chain to ensure that risk is mitigated in delivery of CAPEX equipment to project sites.

Procurement tracking

• Tracking purchase orders from date of issuance to date of delivery. Reporting on risk and opportunities against IDEV Technical Fit-out (TFO) Schedules.

Office Duties and Ad Hoc Tasks

• Administrative support to all Project teams

Requirements

SKILLS REQUIREMENT

• Advanced MS Office proficiency on i.e., Excel, Word, Visio and PowerPoint  
• Attention to detail and self-motivated.
• Excellent communication skills
• Active listening — ability to understand requirements.
• Proactive problem solver
• Ability to work independently & a positive team player.
• Conducts self professionally, exhibits high levels of tolerance and patience. 

QUALIFICATIONS AND EXPERIENCE

• Matric certificate
• Relevant degree or diploma will be an advantage.
• 3-5 years’ experience in a similar role