Recruitments at University of the Free State

Duties and responsibilities

Leadership: 

• Provide leadership and support to the University’s strategic and institutional planning processes and activities. 
• Oversee the University’s planning processes, including annual performance planning, resource projection, and long-term strategic planning. 
• Provide sound coaching and mentoring to subordinates and University staff in relation to policy and planning processes and activities. 
• Formulate strategic direction and plans for the unit.  
• Represent the unit in DIRAP across university campuses and to the local community.
• Manage and provide leadership in all operational functions of the unit. 
• Provide timely and appropriate advice to university leadership. 
• Lead the development and direct the implementation of strategies and plans for the unit to enable the effective development and delivery of plans. 
• Provide timely monthly reports to the Senior Director: DIRAP and other reports as requested.
• Take responsibility for developing and implementing a budget for the unit as part of the planning and resource allocation process and then manage within it.

Strategic planning:

• Coordinate the formulation of the University’s long-term strategic plan.
• Work closely with senior managers and stakeholders to guide the University's policy and planning programs to support long-range development and strategic initiatives and evaluate institutional effectiveness. 
• Manage the development and implementation of core institutional capabilities to promote sound planning, decision-making, and reporting.

Research: 

• Manage the analysis of university performance and conduct institutional studies, surveys and research as needed.
• Manage the analysis of the directorate’s needs and articulate them in DIRAP and to the University. 

Internal/external reporting:

• Manage the timeous submission of accurate statutory reports to the Department of Higher Education and Training (DHET), i.e. annual performance plan, mid-year performance report, and annual report.
• Manage the accurate and timely monitoring of institutional performance against the annual performance plan on the HEDAWeb APPM (Higher Education Data Analyzer Web Annual Performance Plan Module) dashboards with other DIRAP units.
• Manage stakeholder collaboration in producing planning documents and performance reports.
• Manage the monitoring and improvement of the uptake and impact of planning documents and performance reports.

Ad hoc: 

• Manage tasks delegated by the Senior Director’s Office.  
• Manage other tasks or responsibilities that arise spontaneously in MIR.

Personal development:

• Keep abreast of new higher education regulations to ensure institutional compliance.  
• Participate in the activities of relevant professional associations. 

Inherent Job Requirements

• A Master’s degree on NQF Level 9.
• A minimum of eight (8) years relevant experience in areas indicated in the duties and responsibilities, of which five (5) years must have been in a managerial and strategic leadership position.
• Experience in strategic and operational planning and execution.
• Experience in a university or similar environment.

Recommendations

• Deep knowledge of South African higher education planning and reporting regulations.
• Comprehensive understanding of social science research methodologies and research ethics.
• Strong publication record demonstrating research capability.
• Advanced project management and strategic planning abilities.
• Proficiency in data analysis and reporting tools, including Microsoft Office programs.
• Financial management skills for budget development and resource allocation.
• Leadership and stakeholder management skills for coordinating across multiple university departments and external organisations.

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Duties and responsibilities: 

• Design undergraduate and postgraduate courses and modules in English Literary and Cultural Studies across a range of periods, genres and theoretical approaches.
• Administer and examine various courses in the fields of English Literary and Cultural Studies.
• Teach across a range of modules/units using appropriate teaching, learning support and assessment methods and technology.
• Advance own area of independent research in English Literary and Cultural Studies as appropriate to the work of the Department, ensuring a commitment to the highest standards of ethics and integrity in research.
• Participate in the Departmental and Faculty seminars aimed at sharing research outcomes and building interdisciplinary collaboration within and outside the Department.
• Publish peer reviewed research outputs in accordance with the requirements of the University of the Free State for the specific position.
• Conduct administrative work related to teaching, research and institutional obligations.
• Contribute to community engagement projects of the Department.
• Take an active role in helping to accomplish the department’s long-term vision.

Inherent requirements:

Lecturer

• A PhD in English Literature and/or Cultural Studies on NQF Level 10 (for a permanent appointment) 

or

• Master’s degree in English Literature and/or Cultural Studies on NQF Level 9 (contract appointment: five years during which a PhD on NQF Level 10 in English Literature and/or Cultural Studies MUST be obtained to be converted to a permanent position). 
• Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities.
• Evidence of manuscripts produced that have the potential to be converted or submitted for publication in accredited journals.
• A good academic record.

Senior Lecturer

• PhD on NQF Level 10 in English Literature and/or Cultural Studies.
• Proven experience in the presentation of papers/posters at national scholarly conferences.
• Proven national recognition for specialist expertise and research in a specific area of scholarship.
• An NRF rating or demonstrated potential for obtaining an NRF rating.
• Proven experience in supervision of graduated master’s degree students.
• A proven research record of relevant publication/s in peer reviewed national and international accredited scientific journals. 
• Proven experience of service as an active member of a national or international scholarly society or committee or agency concerned with research at higher-education levels.

Recommendations:

Lecturer:

• A minimum of three (3) years’ experience in teaching English Literature and/or Cultural Studies at university level and in preparing study guides for undergraduate and postgraduate modules.
• A record of excellence in teaching at the undergraduate and Honours levels, and a promising record of research in any area of World Literatures in English, especially African Literatures and Cultures.
• Organisational skills to coordinate modules with large student numbers.

Senior Lecturer

• A minimum of three (3) years’ experience in teaching English Literature and/or Cultural Studies at university level and in preparing study guides for undergraduate and postgraduate modules.
• A record of excellence in teaching at the undergraduate and Honours levels, and a promising record of research in any area of World Literatures in English, especially African Literatures and Cultures.
• A record of excellence in postgraduate supervision at MA level.
• Evidence of successful grant applications with competitive funding bodies such as the National Research Foundation (NRF).

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Duties and responsibilities:

• Conceptualise and write funding proposals in collaboration with project leaders and fundraisers.
• Execute writing and editing tasks to support the work of the Department, including compiling content for the website, as well as newsletters and reports to funders.
• Conduct all aspects of qualitative prospect research information and use the information to support, inform and advise on the UFS relationship-based fundraising and engagement activities, ensuring that they are as effective and efficient as possible.
• Ensure that the Institutional database is correct and current and record information that is relevant to the UFS fundraising initiatives and to its alumni engagement strategies.
• Assist with the department’s stewardship programme including drafting and dispatching thank you letters, compiling invitation lists for events and managing event RSVPs.
• Compile and edit minutes of Institutional Advancement meetings that involve other departments at the UFS.

Inherent Job Requirements:

• Bachelor’s degree or an Advanced Diploma/ BTech degree/ Postgraduate certificate on NQF Level 7.
• A minimum of two (2) years’ relevant working experience relating to fundraising and/or corporate social investment. 

Recommendations:

• ​​​​​​​Knowledge of eCRM databases (Microsoft Access will qualify) – (minimum 6 months required)
• Knowledge of prospect/leads research.
• Experience in social media.
• Knowledge of Excel, Word, PowerPoint.
• Experience working in a Higher Education environment.
• Knowledge of statistics.
• Knowledge of POPIA

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Duties and responsibilities

• Support the Dean of the faculty as his/her representative on functional matters of concern to the faculty on the Qwaqwa campus
• Support the campus vice Principal: Academic & Research in operational management.
• Provide academic leadership and management to the Faculty on the Qwaqwa campus through the provision of a high quality, technically advanced and cost-effective educational service in alignment with the objectives of the University.
• Promote, through the provision of academic and managerial leadership, a high level of academic integrity, achievement and excellence in each department in respect of research, teaching and community service.
• Liaise with the Academic Heads of Department, support their teaching and learning activities, further study, publication, community involvement and research.
• Promote the Faculty as a centre of excellence on the Qwaqwa campus through conducting, promoting and / or supervising research initiatives in the faculty.
• Support academic staff by lecturing in appropriate discipline as may be required.
• Monitor the provision of high-quality education by ensuring academic staff complies with the academic standards, rules and regimes as set by Senate and Council.
• Identify potential concerns/constraints in relation to facilities/resources, e.g. lack of laboratory facilities, shortage of skilled staff, etc., and motivates appropriate remedial action plans.
• Monitor the cost effectiveness and viability of existing programmes in Qwaqwa, e.g. staff/student ratios and motives/implements proactive plans and actions where programmes on offer may appear unsustainable.
• Motivate the development of new programmes and/or the modification of existing programmes to meet the needs of the community and stake holders.
• Motivate and implement plans and strategies to ensure Branch Faculty growth and development is in line with the strategic vision and goals of the Branch and institution, e.g. monitors that enrolments are aligned with objectives of 3-year rolling plan and statutory funding formula.
• Coordinate in conjunction with Academic Heads of Departments as appropriate, the preparation of budget for the faculty in Qwaqwa incorporating the resources (internal and external) required to achieve agreed objectives with optimal efficiency.
• Oversee the capture and generation of relevant data and statistics required for operational and strategic purposes, e.g. student intake levels by department vs target; equity profiles by department; monitor work performance and availability of staff via leave forms etc.
• Prepare and submit regular and/or ad hoc reports as required by the VP: academic & Research and/or executive management relating to the functioning of the faculty e.g. on viability of marginal programmes.
• Liaise with relevant offices to ensure efficient service to students and staff

Inherent Job Requirements

• A relevant Doctoral degree in Education on NQF Level 10.
• Any member of the academic staff in the faculty who is appointed at Senior Lecturer/Associate Professor/Professor level.
• Proven experience in academic leadership as either an Academic Head of Department, Subject Head and/or Programme Director.

Recommendations

• ​​​​​​​​​​​​​​A proven record of accomplishment of academic research outputs.

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Duties and responsibilities:

• Manage, filter, and direct email enquiries, telephone calls, departmental visitors, and students. 
• Coordinate courier and postal requests. 
• Make photocopies of materials, as requested by staff in the School of Accountancy. 
• Scan documents, as required by staff in the School of Accountancy. 
• Take stock, receive, and distribute stationery and kitchen items. 
• Sort and count test and exam scripts and assist with other aspects of assessment mark administration. 
• Manage the booking of the school’s meeting rooms. 
• Assist the School’s administrative staff with filing duties. 
• Provide administrative assistance to the school’s marketing/student recruitment initiatives. 
• Perform other reasonable general office administration duties as required by the Line Manager and HOD. 

Inherent requirements:

• Bachelor’s degree or a B-Tech degree on NQF Level 7 in the field of Economic and Management Sciences.
• Graduates between the ages of 18 and 25 with no formal work experience.
• If studying, no classes are to be attended during office hours.
• Must be a South African citizen or permanent resident.

Recommendations:

• Strong academic record (attach).
• Knowledge of Microsoft Office, Social media platforms.
• Completed studies at the University of Free State.

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Duties and responsibilities: 

• Teach undergraduate and postgraduate modules in History Education mainly and/or Social Sciences and general education modules.
• Participate in the Work Integrated Learning programme of the faculty (Teaching Practice) and other Engaged Scholarship initiatives.
• Ensure active involvement in research activities of Faculty and publish articles in accredited journals.
• Contribute to curriculum development in the field of History Education specifically and Social Sciences Education generally.
• Supervise and provide consultation sessions for undergraduate and postgraduate students.
• Work in a team with colleagues within the faculty.
• Contribute to leadership and administrative tasks related to the faculty.

Inherent Job Requirements:

• A relevant Doctoral degree in Education on NQF Level 10 with a focus on the teaching and learning of History and/or Social Sciences in schools (permanent appointment).

or

• A relevant master’s degree in education on NQF Level 9 with a focus on the teaching and learning of History and/or Social Sciences in schools. (contract appointment: five years during which a relevant doctoral degree on NQF Level 10 MUST be obtained to be converted to a permanent position). 
• Candidates should submit an abstract of their thesis to specifically indicate relevance to History and/or Social Sciences Education (attach).
• A formal teaching qualification (e.g. Diploma in Education or Bachelor of Education degree or equivalent) with History as one of the majors (attach).
• A minimum of five (5) years relevant working experience with at least three (3) years in a higher education or research and development environment.
• Proven experience in the delivery of poster or oral presentations at academic conferences or equivalent. 
• Provide evidence of manuscript (s) produced that have the potential to be converted or submitted for publication, ideally in an accredited journal.

Recommendations:

• Experience in the supervision of postgraduate students.
• Experience in high impact engaged scholarship activities within communities.

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Duties and responsibilities:

• Assist in designing and redesigning the curriculum by involving all relevant stakeholders.
• Assist in developing new learning programmes in consultation with industry and other stakeholders.
• Assist in taking leadership of the development of short learning programmes in the department.
• Assist in developing and managing the operational plan of the programme.
• Assist in providing general leadership and ensure academic coherence across all various modules of the programme.
• In liaison with the Assistant Dean, responsible for financial management (annual budgeting, financial planning, allocation of funds, and financial control), and deployment of the resources needed for maximum benefit to the delivery of the programme with regards, specifically, to student material funds.
• Motivate and lead employees in the programme to achieve transformation within the programme and the institution.
• Ensure that the activities of the programme are undertaken in accordance with the governance, policy and regulatory frameworks of the University.
• Responsible to plan student evaluation throughout the year, book venues and secure an external evaluator. 
• Collect and review in consultation with the Assistant Dean and/or Teaching and Learning office all applications.
• Follow up and respond to all applications to the programme.
• Manage the programme’s general email.
• Provide top-quality, research-informed facilitation of learning to ensure practice-based learning and improvement.
• Assist in assuming responsibility for the academic quality of the programme.
• Assist in managing curriculation processes of the programme.
• Assist in managing academic administration.
• Scholarship of high quality and specialized expertise.
• Conduct own research.
• Provide academic advice in terms of academic inquiries, amendments of year books, schedules, timetables, etc.  
• Implement applicable governance, policy and regulatory frameworks of the University.

Inherent Job Requirements:

• A master’s degree on NQF Level 9 or PhD on NQF Level 10 in Education. 
• A permanent, Qwaqwa-based member of the academic staff of the Faculty of Education at the University of the Free State (UFS).

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Duties and responsibilities

• General Management.
• Student-related management.
• Development, management and supervision of student leaders.
• Promote the integration of residence living and learning and value-driven culture.
• Policy and compliance management.

Inherent requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a postgraduate qualification. 
• Permanent employee of the University of the Free State.

Recommendations:

• Two (2) to three (3) years' experience of university residence environment and (or) Student Affairs.
• Experience of working directly with students.

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Duties and responsibilities

• General Management.
• Student-related management.
• Development, management and supervision of student leaders.
• Promote the integration of residence living and learning and value-driven culture.
• Policy and compliance management.

Inherent requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a postgraduate qualification. 
• Permanent employee of the University of the Free State.

Recommendations:

• Two (2) to three (3) years' experience of university residence environment and (or) Student Affairs.
• Experience of working directly with students.

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Duties and responsibilities:

• Enter data accurately into designated database, spreadsheets, and software systems.
• Update and maintain records regularly to ensure current and comprehensive data.
• Conduct regular data audits to identify and correct errors or discrepancies.
• Generate routine and ad-hoc reports to support program evaluation and decision-making.
• Provide administrative assistance to the Health and Wellness Division as needed.
• Assist in the coordination and scheduling of meetings, workshops, and training sessions.
• Assist in any other administration duties as required by the line manager
• Support the preparation of documents, correspondence, and materials related to data management.
• Assist in monitoring and evaluating the impact of health and wellness interventions.
• Capture data.
• Analyze data received.
• Prepare graphs on data captured.
• Write reports on data captured.
• Write and fill campus health and HIV office reports.

Compile monthly reports on the following indicators:

• Number of First Things Activation's.
• Number of students tested for HIV.
• Number of students screened for TB.
• Number of students who attended Peer-to Peer dialogues/discussion groups/workshops on GBV & Mental Health.
• Number of Students who attended peer dialogues/ discussions groups/workshops on HIV/TB/STI’s & SRH.
• Number of students who attended peer to peer dialogues/ discussion groups/ workshops on disability. LGBTQI & drug & alcohol abuse.
• Number of students who received mental health questionnaires during awareness campaigns and dialogue sessions.
• Number of students who received GBV questionnaires during awareness campaigns and dialogue sessions.
• Capture any other data not mentioned above if required 
• Schedule appointments- Liaise with patients on suitable times for appointments.
• Capture patient data on an electronic system.

Inherent Job Requirements:

• Grade 12 on NQF Level 4.
• Minimum of one (1) year experience in data capturing and report writing.

Recommendations:

• Knowledge of Department of Health programs e.g. Tier.net.