Jobs at The African Climate Foundation

About the Role

The Finance Administrator will be responsible for supporting various financial tasks within the organization, ensuring accuracy, compliance, and efficiency in financial operations. The ideal candidate will possess strong organizational skills, proficiency in financial software, and a keen eye for detail.

Responsibilities include but not limited to:

Bookkeeping 

• Capture invoices on the accounting system and ensure all necessary approvals are received. 
• Prepare weekly payment runs and load creditors and payments on online business banking.  
• Supplier relationship management (interaction, POP).
• Allocate all transactions on the accounting system, bank reconciliations and any month end procedures.  
• Ensure all files and documentation are in order and meet donor requirements.  
• Assist in the preparation of the annual audit and additional donor specific audits. 
• Maintain the Fixed Asset Register and preferred supplier list.
• Fiscal hosting financial admin, procurement and payment including reporting admin.
• Processing grant payments and allocations (funder specific).
• Assisting non-SA consultants with invoice prep, review and remittance.
• Stay updated on financial regulations and best practices to ensure compliance and mitigate risks.

Admin and Operations Support

• Where applicable check that office related expenses and invoices are within budget and contract. 
• Providing admin or operations support when required.
• Collaborate with other departments to ensure smooth financial operations and compliance with policies and procedures.

Required Qualifications and Experience

Minimum requirements:

• Relevant degree or diploma in finance, accounting, business administration, or related field.
• At least 5 years’ bookkeeping experience.
• Advanced computer literacy, especially Excel and Xero or similar accounting packages.
• Attention to detail, excellent organisational skills and the ability to juggle many priorities.
• Team player with strong interpersonal skills and customer service focus.
• Problem-solving skills.
• Knowledge of financial regulations and compliance standards.

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Purpose

Reporting to the Executive Director, the Senior Human Resource Manager will develop the HR strategy in conjunction with the Executive team, and lead the implementation of all aspects of the employee lifecycle areas in line with the business strategy.

Responsibilities include but not limited to:

• Partners with the leadership team to understand and execute the organisation's human resources strategy as it relates to current and future talent needs, recruitment, retention, and succession planning.
• In conjunction with the HR team members, manages the end-to-end talent acquisition process and onboarding for new staff.
• Manages all employee conflict, disciplinaries and terminations.
• Provides support and guidance to management and other staff when complex or sensitive issues arise.
• Creates the learning and development strategy and oversees training or skills initiatives that provide internal development opportunities for employees.
• Oversee the development and implementation of succession planning.
• Implement a wellness programme and manage wellness activities.
• Implementation and management of performance review system and associated processes.
• Manages HR projects related to OD initiatives and liaising with donors and stakeholders to manage these initiatives.
• Responsible for evaluating job descriptions and benchmarking new roles, or involved with associated projects.
• Oversees the employee offboarding process ensuring that exit interviews and knowledge transfer documents and handover processes are completed.
• Implementation or oversight of HR administration.
• Champion a high- performance culture and support the leadership team and all employees to strengthen the ACF’s culture.
• Create and oversee the diversity, equity and inclusion (DEI) plan for the ACF and ensure that this aligns with the ACF’s values, business strategy and commitments.
• Maintains compliance with legislation, and is responsible for updating policies and processes related to any changes to maintain compliance.
• Managing allocated HR budgets with the finance executive.
• Flexibility to contribute to other organisational initiatives when required.

Requirements

• Post graduate qualification in HR, Industrial Psychology, Business Administration or a related field.
• At least 10 years relevant HR generalist experience, of which at least 5 years should be at a management level partnering with Senior Management teams.
• Experience working for a Pan-African or Global organisation within the non- profit sector.
• Experience working on OD projects highly advantageous.
• Stays abreast of HR trends, best practices and legislation.
• Ability to relate to other staff and foster teamwork.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal communication skills and demonstrated ability to write clearly and persuasively.
• Detail oriented and works with high levels of accuracy.
• Ability to innovate to create and implement continuous improvement initiatives.

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About the Role

• The Grants Finance Officer plays a critical role in ensuring the financial integrity and compliance of grant-funded programs within the organization. This position requires meticulous attention to detail, strong financial acumen, and the ability to work collaboratively with various stakeholders to manage grant funds effectively.

Responsibilities:
Financial Management:

• Manage the financial aspects of grant-funded projects from inception to completion.
• Develop and maintain budgets for grant proposals in collaboration with program managers and other stakeholders.
• Monitor grant expenditures, ensuring compliance with grant guidelines, organizational policies, and regulatory requirements.
• Track and reconcile grant revenues and expenses, including allocations, reimbursements, and invoicing.
• Prepare financial reports for funders, internal stakeholders, and management, highlighting budget variances and financial performance.

Grant Compliance:

• Stay updated on grant regulations, guidelines, and reporting requirements from various funding sources.
• Ensure adherence to grant terms and conditions, including allowable costs, timeframes, and reporting deadlines.
• Collaborate with program staff to ensure program activities align with approved budgets and comply with funder requirements.
• Support internal and external audits related to grant-funded projects, providing accurate financial documentation and explanations as needed.

Proposal Development:

• Assist in the development of grant proposals by providing financial information, budget templates, and cost projections.
• Review grant proposals to ensure alignment with organizational financial policies and procedures.
• Participate in the budget negotiation process with funders and partners to secure adequate funding for proposed projects.

Capacity Building and Training:

• Provide guidance and training to program staff on grant-related financial processes, procedures, and compliance requirements.
• Support capacity-building efforts to enhance the financial management skills of project teams and sub-recipients.
• Offer technical assistance and troubleshooting support to address financial challenges encountered during grant implementation.

Collaboration and Communication:

• Collaborate closely with program managers, project coordinators, and other cross-functional teams to ensure effective grant management.
• Communicate regularly with funders, partners, and stakeholders regarding financial matters, reporting requirements, and budgetary concerns.
• Foster positive relationships with external stakeholders, representing the organization professionally in financial matters related to grant funding.

Required Qualifications and Experience
Minimum requirements:

• Bachelor's degree in finance, accounting, business administration, or related field.
• Proven experience (3+ years) in financial management, preferably in a nonprofit organization or grants management setting.
• Strong understanding of grant accounting principles, budgeting, financial analysis, and reporting.
• Familiarity with government regulations, grant compliance standards, and financial best practices for grants administration.
• Proficiency in financial software and tools. Xero experience advantageous, and grant management systems (Giving Data experience advantageous).
• Excellent analytical skills, attention to detail, and ability to manage multiple tasks efficiently.
• Effective communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• Commitment to the organization's mission and values, with a passion for supporting initiatives that make a positive impact on communities.

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Purpose

The Board Secretary is pivotal in fostering high standards of governance within the organization, ensuring compliance with statutory and regulatory requirements, and supporting the Board of Trustees and its Committees. This role is central to the maintenance of the organization's governance framework, facilitating effective decision-making and enhancing organizational transparency and accountability.

Key Responsibilities will include but not limited to:

Governance and Compliance:

• Ensure adherence to relevant legal and regulatory requirements, updating the Board on changes in governance legislation and best practices.
• Conduct regular statutory reviews, including the examination of constitutional documents and the trust deed against current laws and governance standards.

Board and Committee Facilitation:

• Organize and facilitate Board and Committee meetings, including scheduling, preparing agendas in consultation with the ACF’s Executive Director and Chairperson, and managing pre-meeting logistics.
• Liaising with relevant stakeholders within the ACF to prepare board presentations and collate relevant information.
• Produce timely and accurate minutes of meetings, follow up on action items, and ensure secure archiving of governance documentation.

Digital Documentation and Archiving:

• Develop and manage a secure digital archiving system for all governance-related documents, ensuring efficient categorization and real-time access for Trustees and Committee members.
• Identify and integrate technology solutions that streamline governance processes, improve decision-making quality, and ensure regulatory compliance.
• Stay informed on technological advancements in corporate governance and recommend tools to enhance Board effectiveness.

Adaptability to Governance Changes:

• Monitor governance trends and regulatory changes, advising the Board on necessary adjustments to practices and procedures.
• Lead the implementation of new governance practices, ensuring the organization remains at the forefront of governance excellence.

Professional Development:

• Engage in continuous learning and professional development related to governance, legal compliance, and technology, ensuring skills and knowledge are up to date.

Collaborative Engagement:

• Enhance communication and collaboration between the Board, Committees, and management, serving as a liaison to ensure seamless information flow.
• Support Committees in their governance roles, assisting with documentation and facilitating strategic discussions as necessary.

Qualifications and Experience

• Relevant professional qualifications, such as a degree in Law, Business Administration, or a related field.
• At least 5 years demonstrable experience in a governance or corporate secretarial role, with a thorough understanding of corporate governance principles and compliance requirements.
• Excellent organizational skills and proficiency in digital document management and archiving.
• Strong interpersonal and communication skills, with the ability to work collaboratively across all levels of the organization.
• Proven ability to adapt to changing governance landscapes and integrate new technologies into governance processes.
• Ability to work with a sense of urgency and attention to detail.
• Ability to work and maintain strict confidentiality regarding all deliberations of the Board and its Committees, and any sensitive information accessed in the course of their duties.

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Purpose

Reporting to the Energy Access and Transitions Programme Manager, the Senior Programme Officer, Drive Electric Campaign - Africa, will oversee the implementation of the Campaign’s Africa strategy.

This position's central focus is overseeing all operations for DEC’s Africa strategy, including strategy alignment, grantee and funder partner coordination, ensuring effective and efficient distribution of funds to grantees, reporting, and feeding into cross-regional coordination among campaign partners. Deeper work will be undertaken in several African countries, potentially including South Africa and Kenya. The position requires operations, collaboration, and communication skills with a commitment to strong process and project management.

The Senior Programme Officer will be responsible for building a strong culture of collaboration, communication, transparency, trust, encouragement, and learning among multiple African and international partners. This position also supports the team in preparing materials, including reports and presentations for meetings with internal and external partners, including funders.

 Responsibilities include, but not limited to the following:

• Implement the Campaign’s Africa strategy, including strategy alignment, grantee and funder partner coordination, ensuring effective and efficient distribution of funds to grantees, reporting, and feeding into cross-regional coordination among campaign partners.
• Serve as the subject matter expert on political and advocacy landscape of countries prioritised under the Campaign (including South Africa and Kenya), keeping track of political developments that potentially impact the campaign’s goals and understanding the decision-making processes of the major players involved in national vehicle/transport policy.
• Manage and support various projects contributing to DEC’s strategy, budgeting, planning, reporting, and grant making in African countries prioritised under the Campaign (including South Africa, Kenya), and continent wide.
• Serve as the focal point of liaison with ClimateWorks Foundation and coordinate the implementation of the Camapign’s strategy through strong partnership with ClimateWorks, particularly the Programme Director of the Drive Electric Programme, and other relevant ClimateWorks staff.
• Cultivate meaningful, transparent, and strong working relationships with in-country partners, global platforms, and other stakeholders.
• Provide research, planning, and general coordination support to deliver on the goals of the DEC Africa strategy.
• As needed, oversee the editing and production of grant reports, communications materials, and funder reports.
• Assist with production and quality control of outgoing work products.
• As needed, provide strategic and organizational leadership and support for in-person and online meetings.

Required Qualifications

The successful applicant will have the following minimum qualifications:

• Relevant Post Graduate Degree in international development, economics, environmental law or policy, policy administration, engineering, finance or other relevant field.
• At least 8 years of relevant experience.
• Basic knowledge of enabling policies for the large-scale electrification of cars, trucks, buses, and 2/3-wheelers and the global clean energy transition.
• A practical understanding of issues and perspectives that drive public and private-sector organizations involved in EVs and the larger energy transition.
• Understanding of the African transport and energy policy and regulatory landscape
• Skilled in diplomacy and relationship building.
• Communication skills and personal capabilities to operate in a collaborative, consensus-driven environment.
• Ability to work effectively and efficiently (virtually and in-person) with minimal supervision.
• Ability to work under pressure, prioritize, and multi-task.
• A global outlook and the sensibility to empathize with and adjust to different cultures.
• Commitment to the mission and values of the African Climate
• Willing to travel internationally to join events or engagements.
• Must be a citizen of an African country, with experience working in Africa.

Advantageous Experience or Attributes: 

• Knowledge of climate and ZEV policies, especially including national-level regulations such as ZEV sales requirements, vehicle fuel economy, and CO2 standards.
• Hands-on experience in developing investment strategies for ZEVs.
• Experience in management of infrastructure, manufacturing and supply chain projects in the transport and energy sectors.
• Understanding and experience in working on project finance, financial models and experience in working with public and private financing institutions (MDBs. DFIs, commercial banks, equity investors, etc.)
• Experience with philanthropic strategy, investment, and management.
• Experience with philanthropically supported campaigns.
• Demonstrated experience with meeting design and facilitation techniques to maximize partner engagement and actionable outcomes.