Vacancies at G4S

Key Performance Areas:

Effective Management of the Finance Department 

• Oversee day-to-day accounting operations including accounts payable/receivable, general ledger, and bank reconciliations.
• Prepare monthly, quarterly, and annual financial statements in accordance with applicable accounting standards (e.g., IFRS/GAAP).
• Lead the budgeting and forecasting process and provide analysis of variances.
• Manage internal and external audits and ensure compliance with tax regulations and financial laws.
• Implement and monitor effective internal controls to safeguard company assets.
• Improve financial processes, systems, and reporting tools for greater efficiency and accuracy.
• Support strategic planning and business decision-making with financial insight and analysis.

Reporting

• Planning of month end/year end
• Prepare month-end journals 
• Prepare and review reliable and accurate reports for the company
• Overview of all GL Recons done by Finance Team
• Meeting deadlines on submission of internal and external reports
• Adherence to Group Financial Controls
• Maintain payments for Claims
• Prepare and submit statutory  Returns
• Handle all queries from SARS
• Prepare Ad-hoc reports 

Staff Management and Development

• All team members have clearly defined job profiles aligned to the profile of the manager
• Ensure performance contracts are in place and regular goal reviews completed to assess achievement of results
• Provide support, training and mentoring continuously to ensure that objectives are met
• Ensure completed development plans for each employee
• Ensure that events/activities taking place in team are effectively communicated within the team and to other teams requiring the information

Health and Safety

• Participate in the design/development/review/
• implementation and monitoring of the region safety plans for each year
• Participate in safety forums created by company 
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required

Working Relationships

• Liaise with external and internal auditors 
• Liaise with other departments in the company

MINIMUM REQUIREMENTS

Skills and Attributes 

• Computer literate - ability to work on Excel, MS Outlook, Word
• Communication (written and verbal)
• Good interpersonal and teamwork skills.
• Problem Solving 
• Self-motivated and resourceful, with the proven ability to multi-task and operate successfully under tight deadlines and time pressures.
• Work under pressure
• Dealing with changing circumstances
• Attention to detail
• Strong analytical and problem-solving skills
• Excellent organizational and time management abilities
• High attention to detail and accuracy
• Ability to communicate complex financial information clearly and concisely
• Leadership and team development capabilities

Minimum Qualification

• Qualified CA (SA)

Experience:

• 5+ years of experience in a senior accounting or financial management role
• Proven experience managing teams and leading financial operations
• Experience with accounting software (e.g., SAP, Oracle, NetSuite) and advanced Excel skills

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KEY PERFORMANCE AREAS

Effective Management of Operations Cash Centre

• Conduct an effective supervisory function for: Cash Centre Managers
• Monthly meetings to be held to identify and resolve any issues with outsource vendors.
• Manage Container and equipment expenses
• Set standards to monitor staff productivity, allocation of work daily, monitoring of Client services, differences, problem solving, discipline & work flow
• Ensure proper liaison with CIT and handle all queries related to cash delivering & cash processing turnaround time of 24 hours.
• Liaise with the finance department or management regarding queries.
• Deposita mandates for cash center access.
• Ensure that all related systems are working and that everyone understands the processes.
• Performance assessments every 3 months.
• Manage the issue and overall control of bulk monies, staff and equipment, company policies and procedures including access control regarding operations (Cash Delivering, CIT, Bank Vendors).
• Monthly and weekly audits on cash holdings to be verified and accounted for daily through reconciliations and reporting to Finance and Vendors.
• Assist with new processes.
• Monthly meetings for improved efficiency.

Effective Management of Operations Technical

• Conduct an effective supervisory and support function for:
• Regional Managers
• Operation Managers
• Regional organizational structure fully staffed, 
• Staff turnover analysis, proper allocation of staff to positions and structure.
• Set and agree objectives and performance standards with management team and ensure cascading through the organization as appropriate
• Monitor performance and provide feedback
• Performance assessments every 3 months.
• Staff communication

Staff Development: 

• Succession Planning in place, updated and practiced 
• Determine training needs for direct reports (in line with training and HR policy). Arrange for attendance of subordinates at scheduled training interventions and coach Managers as needed.
• Leadership Development in the business

Leadership

• Set and maintain acceptable standards of behavior at work by all subordinate employees, as required by G4S’s code of conduct and disciplinary code.
• Ensure that all disciplinary actions are conducted in compliance with Company policies and procedures.
• Hold management team meetings and communicate to all managers and their staff through those briefings

Engagement

• Ensure maximum participation in Employee survey and action planning
• Maintain customer confidence by keeping service information confidential.
• Set standards to monitor staff productivity, allocation of work daily, monitoring of Client services, differences, problem solving, discipline & work flow

Effective Management of Risk Investigation

• Manage the company policies and procedures, including access control regarding operations risk, audits and security.
• Meetings held monthly to assess losses and evaluate risk to the company and identification of actions to be taken to minimize risks.
• Monitor that the day to day losses are reported and claimed from vendors and insurance respectively.
• Monitor that all documentation relating to losses has been handed to the investigations administration department by each respective department before end of business daily to ensure that all losses are reported timeously.
• Manage all shortages & surpluses monthly &report on said losses monthly.
• Provide daily statistics on cash shortages
• Performance assessments every 3 months

General

• Any ad hoc duties required by the Director Operations and Managing Director of the company

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

MINIMUM REQUIREMENTS

Qualification

•  A Bachelor's degree in a business-related field like operations management, business  administration, or a similar discipline is typically the foundation
• A minimum of 5-10 years of managerial experience often being sought. 

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Key Performance Areas:

Business, Financial Collaboration & Innovation

• Develop and execute the Deposita international sales strategy, ensuring alignment with the company’s broader goals.
• Establish and nurture key relationships with partners, stakeholders, and clients.
• Drive sales processes, customer acquisition, and market expansion initiatives.
• Collaborate with the Business Development Executives to boost brand visibility and lead generation.
• Identify emerging markets and create strategies for growth.
• Drive sales through your direct line reports
• Global travel meeting customers and continuous improvement.
• Identify and secure new opportunities, forming strategic partnerships and expanding the company’s customer base.
• Collaborate with the sales and design teams to ensure optimal system configurations that meet client needs and maximize performance
• Manage budgets, pricing models, and financial forecasting to ensure profitability and cost-effectiveness.
• Oversee customer engagement strategies to enhance client satisfaction and long-term partnerships.

Analyse and document business and system requirements of projects

• Compile quality business documents for new projects.
• Compile quality business requirements for existing products.

Develop and manage sales structure

• Ensure that Deposita International has the capability in terms of business development resources and the necessary components to bid for and deliver sector specific solutions in relevant businesses (technology partnerships, risk assessment capabilities, selling skills etc)
• Manages and coordinates multiple role players and creates structures and mechanisms to manage the role player matrix structure
• Staff training plan with milestones / Quarterly measurement
• Good control and measurement over staff efficiency, effectiveness at all levels of the sales process: marketing, Lead, Present, Pricing, closing, handover
• Partnership network management and control
• Demos, roadshows & direct client approach schedules and procedure control
• Development and maintenance of sales tools (PPT, movies, brochures, show stands, Demo rooms etc.)
• Communication campaigns, Email, Marketing, Advertising
• Target Market segments and clients for direct approach
• Account management process - Implement and measure
• Manage margin on proposals and implement strategy to maximize this

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace

Ideal Candidate

Qualifications & Experience

• Grade 12 / Matric Equivalent
• A relevant Tertiary Qualification with a preference in the Business Development/Management or Commercial field advantageous
• Minimum 7 years of relevant sales experience and a track record of exceeding quota
• Possess extensive knowledge of sales principles and practices, and an ability to coach others on them
• Strong analytical and quantitative skills; ability to use hard data and metrics to back up assumptions, recommendations, and drive actions.
• Proven ability to influence cross-functional teams
• Valid driver’s licence and own transport essential
• Valid Passport essential
• Undertake business travel within the African continent as needed.

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Key Performance Areas:

• Software Delivery Management: Plan and manage the delivery of quality software on time, providing daily progress updates, and releasing software adhering to the release process.
• Review Business Requirements and Technical Specifications: Take accountability for software designs, delivering comprehensive, safe, secure, and business-requirement-meeting designs.
• Develop Software: Deliver quality code that adheres to coding standards, applies best practices, and ensures continuity of support through documentation and accurate release notes.
• Support Production Systems: Provide 2nd line production support, resolving critical issues, providing accurate feedback to helpdesk, and performing software changes with necessary urgency.
• Health and Safety: Participate in the design, development, review, implementation, and monitoring of safety plans, engage in safety forums, report and discuss incidents, follow up on activities, attend training, comply with policies, and distribute safety information.

What You'll Bring:

• A Tertiary qualification in Computer Science or Information Systems.
• At least 7 years of experience in software development.
• Effective and efficient proficiency in Java.
• Experience in web application development using Angular and Bootstrap.
• Experience in Object-Oriented Programming, Design Patterns, and SOLID principles.
• Experience in ORM frameworks.
• Experience in Relational Databases and SQL.
• Experience in RESTful APIs to connect to back-end services.
• Proficiency in Git code versioning tools.
• Familiarity with continuous integration.
• Experience building user interfaces (UIs).
• Ability to use APIs and third-party libraries.
• Strong ownership of software solution delivery.

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Main Responsibilities

Design, develop and manage H&S, ENV and Q Strategy and Policy for the organisation

• Determine and develop H&S, ENV and Q strategy for the company ensuring that the strategy is aligned to the Organisation’s strategic intent.
• Lead the HSEQ program to ensure G4S is a business that puts people and safety first
• Define H&S, ENV and Q Policy and ensure that policy is aligned to the International approach
• Analyze and identify key business challenges and identify where H&S, ENV and Q aspects are material

Implement and manage SHE for G4S nationally

• Design, develop and review national QHSE policies, standards and procedures to ensure legal compliance
• Design, develop and review QHSE Management system for G4S nationally
• Ensure action plans are developed and tracked to completion for all company wide or material aspects
• Ensure all SHE registrations, permits and licenses applied for and up-to-date
• Ensure appropriate QHSE Training is in place
• Design, develop and maintain appropriate emergency plans and Business Continuity Plans (BCP)
• Ensure that the organisation has capability to interpret & implement management systems
• Ensure training is in place for Health and Safety and Quality Systems to the business (if required)

Manage and review the Quality Management System (QMS)

• Implement and review the Quality Management System on an annual basis to ensure it meets national accreditation requirements
• Ensure that the Quality systems is benchmarked against the relevant recognized management Standards
• Design and implement operational policy with standards and procedures for regions
• Identify and manage any quality systems risks that impact on G4S
• Collate feedback from compliance report on a national level and manage risks/compliance
• Manage document control system within G4S
• Generate and present reports on QMS system
• Liaise with external accreditation body and internal stakeholders

Drive, embed and improve on Health and Safety culture within G4S

• Provide executive team with direction, coaching and support on QHSE topics
• Ensure H&S is correctly reflected in all training programs for example ICare leadership, Next Level Leaders
• Build external relationships with enforcing authorities, national bodies and customer groups to enhance G4S standing and reputation in QHSE
• Ensure each business undertake an annual planning process, reviewing outputs from management system performance, incidents, audits and risk assessment
• Ensure the output of all serious incidents are clearly communicated across the business
• Develop and maintain promotional and communicated material to suppose H&S implementation
• Ensure that the QHSE risks associated with the business are adequately represented in corporate level risk plans

Serious incident management

• Ensure that all serious incidents are investigated in line with the international procedure, supported by a competent person
• Facilitate and where necessary lead root cause analysis and ensure appropriate actions plans are developed
• Ensure that appropriate technical resources are available to support investigations where the expertise lies outside of G4S core business activities
• Liaise with enforcing authorities to ensure compliance is met

Plan and manage internal quality audit process

• Ensure a yearly audit schedule is compiled
• Manage the communication of audit dates, audit scope and procedures to required departments
• Manage the audits on regional and national level
• Ensure agreement on audit findings
• Ensure the publication of audit results with proposed corrective action plan
• Conduct meeting reviews/closing meetings with all levels of management after audit completion
• Ensure the monitor and implementation of corrective action plans nationally

Manage the ISO 9001 certification process

• Ensure certification processes and external audits are facilitated within G4S locations nationally
• All Directors are kept informed of pending audits
• Implement national tracking process to review results both during and after each audit
• Ensure national corrective action plan drafted based on regional input with recommendations with regard to corrective action follow-up strategies made
• Ensure timeous and accurate communication to customers
• Manage the process to ensure the meeting of certification deadlines

Manage the budget/expenses

• Check, analyse and explain major variances to budget on a monthly basis
• Ensure that expense mandates follow audit procedures
• Prepare annual input on estimated management development for business units

Staff Management and development

• All team members have clearly defined job profiles aligned to the profile of the manager
• Ensure performance contracts are in place and regular goal reviews completed to assess achievement of results
• Apply poor performance management or employee relations management principles and processes should this be required
• Provide support, coaching (train) and mentoring continuously to ensure that objectives are met
• Ensure completed development plans for each employee
• Measure employment equity plan targets
• Allocation resources appropriately to ensure operational demands are met
• Ensure that events/activities taking place in team are effectively communicated within the team and to other teams requiring the information
• Ensure adequate succession planning to meet ongoing and anticipated business requirements

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required all the time
• Wear protective clothing

Qualification and Experience

• Relevant Quality assurance qualification or equivalent
• SAMTRAC or equivalent qualification.
• Procurement Qualification
• ISO9001 Certification
• A minimum of 5 years’ experience in SHE and Quality Assurance
• Senior level / executive influencing
• Customer relationship management
• Experience of operations in the security industry would be an advantage
• Project Management Hazard Identification and Risk assessments
• Conducting Quality, Health, Safety and Environment audits
• Developing policy and operational standards
• Leading teams and people
• Leading serious incident investigations and root cause analysis

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Main Responsibilities

Effective management of sales and marketing in the region in compliance with G4S business strategy

• Development of sales strategy specific to the region, through analysis of the region’s business profile, products and services available / required, existing customer base, resources and competitors.
• Identification of potential new business opportunities through consultation and cooperation with operational management, planned prospecting, leads, cold calling, tender notices.
• Arrange and conduct meetings with new and existing business prospects, in conjunction with operational management where appropriate, to market G4S integrated security solutions.
• Conduct / arrange site surveys to identify risks and develop appropriate solution to meet customer needs.
• Prepare and submit sales proposals / tenders to prospective customers. Where necessary, prepare and conduct sales presentation.
• Obtain approval from the Regional Financial Manager that the proposal complies with the PAP Model
• In consultation with the ROD and Financial Manager, ensure that annual contract escalations of existing customers are finalised.

Effective performance of Sales and Marketing administrative functions

• Finalise contract documentation (Service Agreement, Letter of Intent) as per standard terms and conditions, with any variation approved by National Office.
• Preparation and submission of Contract Schedule to appropriate departments for processing.
• Ensure that a customer file is maintained, containing a signed copy of the contract, contract schedule, as well as any other relevant documentation.
• Ensure that Head Office is provided with copies of all signed contracts.
• Ensure that the contract status report is updated on a monthly basis.
• Ensure that the ERP system is constantly updated with all required information on new and existing customers.
• Where required by the Regional Operations Director, coordinate Public Relations activities, Company sponsored events, and the control and distribution of corporate gifts.

Effective reporting on regional Sales and Marketing activities

• Preparation and submission of monthly report to ROD and National Sales and Marketing Director.
• Provide Financial Manager with accurate information on new and lost business as required.
• Advise regional operational management of sales activities, competitors and customer needs.

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

Ideal Candidate

Qualifications & Experience

• Grade 12
• Relevant tertiary qualification (preferred Sales & Marketing)
• Sales Force (CRM) Advantageous
• Own reliable vehicle and valid drivers license
• Relevant experience within the corporate sales environment ideally within the Integrated Security Systems
• Minimum 5 years’ experience in a professional sales environment with a proven track record of closing deals and achieving targets.
• Experienced in dealing with senior executives and C-Suite
• Marketing of products related to electronic security solutions