Job Vacancy at Programme Administrator

Job description

• GetSmarter is looking for an energetic, quick-learning, detail-oriented and team-player Administrator who enjoys a dynamic environment! The main purpose of this role is to execute administrative tasks and support the Program Management Team, both locally and internationally.
• Daily administrative support to the Program Management team
• Scheduling and coordinating meetings with snacks and refreshments as required
• Arranging and coordinating special events
• Recording and processing all payments made by the Program Management team
• Coordinating and planning the travel schedule for the Program Management team
• Support of proactive relationship management activities such as purchasing and packaging gifts
• Maintain and update team infographics and dashboards.
• Preparing course reports and weekly internal reports
• Sorting and managing the team drive and ensuring all team documentation is up to date
• Managing and tracking of tasks through the in-house project management system
• Helping to ensure effective communication between Program Management and the various functional teams
• Fielding all 3rd party queries and directing them to the right department internally
• Creating agendas, taking minutes and tracking outcomes for relevant meetings with the Program Management team and internal/external stakeholders when necessary
• Answering the Program Management phone and directing calls accordingly.
• Performing general clerical duties; including but not limited to, photocopying, laminating, mailing, printing etc.
• Matric equivalent is essential.
• An excellent command of the English language (verbal and written).
• Project management skills and knowledge are beneficial.
• Computer literacy and proficiency in Microsoft Office (Specifically Excel).
• Strong interpersonal and communication skills.
• Time management skills, as well as the ability to juggle multiple tasks simultaneously and manage time effectively.
• A willingness to learn and work as part of a team.
• The ability to take initiative, think independently and think outside the box.
• Attention to detail.