HR and Payroll Administrator at International Flavors & Fragrances

Job Description

Job Summary

To provide administrative support to the Human Resources and Finance department in IFF Isando site through the functions of Payroll, Human Resources. The incumbent will provide support to the HR Departments.

Payroll, Leave And Employee Benefits

Key Responsibilities

• Collate all salary input documentation throughout the month.
• Be responsible for the management of all payroll activities including activities relating to tax compliance (SARS), leave as well as absenteeism management.
• Perform all duties relating to the management of employee benefits (medical aid, pension fund etc.)
• Recruitment & Selection
• Support Recruitment process activities including posting of ERs, job postings, scheduling interviews, conducting recruitment checks and liaising with applicants, to attract and retain best fit talent
• Review applications/resume; evaluate applicant skills and make recommendations regarding applicant's job fit.
• Prepare and maintain job documentation, and job evaluations.
• Perform all relevant recruitment checks as part of the recruitment process
• Conduct initial orientation of employees by providing and explaining orientation information to new employees
• Where required, interview job applicants;
• Employee Relations & Discipline
• Work with management to resolve employee relations and disciplinary issues.
• Coordinate the resolution of specific policy-related and procedural problems and inquiries.
• Perform specific research/investigation into operational issues, as requested.
• Identify, and work with managers to identify performance issues, including root cause.
• Time & Attendance
• Managing Access Control, as well as Time & Attendance by following the access and time management process in a timely manner to allow our employees to gain access to the site.
• Skills Development And HR Reporting
• Support all skills development activities by acting as the Skills Development Coordinator for the site - Ensure all administrative and reporting tasks to the SETA is done timeously and accurately
• Submission of all HR related reports to the relevant stakeholders/authorities (HR Report, EE report, WCA ROE, WSP & ATR etc.), and all other HR reports that may be required.
• HR Administration
• Provide advice, assistance and follow-up on company policies, procedures, and documentation
• Recommend, develop and maintain human resource databases, computer software systems, and manual filing systems.
• Act as a comprehensive administration support function to the HR Department for SAP, ad-hoc tasks and future organisational projects (including audits – Sedex, BBBEE etc.).
• Maintain good housekeeping at all times. Ensure that all filing for the departmental is up to date at all times and that the relevant HR database is up to date, accurate and complies with legislation
• Act as a first point of contact for all customers to the Human Resources department and provide HR support to the site as required.
• Recommend operating policy and procedural improvements.
• Other HR related duties as assigned
• Employee Exits
• Perform all activities relating to the employee exit process as may be prescribed and reviewed from time to time
• Management / Business Support
• Scheduling Management and Staff meetings for the site in consultation with the Country Manager and HR BP.
• Collating management meeting presentations in preparation for management meeting
• Taking minutes at management meeting and circulating to the management team in a timely manner

Required Skills

• Good working knowledge of HR legislation
• Previous payroll experience is essential
• Excellent interpersonal and customer-facing skills.
• Strong communication skills, both written and verbal
• Good administrative skills and must be highly organized
• The ability to work accurately, with attention to detail

Required Experience

Qualification & Experience Required

• Minimum Grade 12 / Matric
• Relevant post matriculation qualification is an advantage (HR, Payroll/Office Admin)
• At least 2 years combined experience relating to HR / Payroll administration.
• Experience working with EE/BBBEE as well as SETAs (WSP & ATR)
• Experience working with time and attendance
• Working knowledge of SAP and VIP systems
• Experience working in FMCG environment is advantageous