Admin Manager at Lactalis South Africa

Job Description    

• This role oversees the financial reporting of the Distribution Centre, relevant factory shop, offsite warehousing facility and 3rd party storage facility where applicable. The admin manager role is a vital part of the supply chain process, managing people, processes, and systems to ensure financial and fiduciary integrity from Procure-to-pay, inventory reporting, budget preparations and asset verification. An exciting career opportunity at Lactalis SA will enable you to play your part in ensuring that the company achieves its challenging objectives during the next phase of its growth in South Africa.

Required Skills    

• Com in Management Accounting or Accounting.
• Proven track record in financial management, systems implementation and controls.
• At least 5 years post qualification experience in a financial function or management control function in a logistic environment. Experience in a FMCG would be advantageous.
• Proven people management skills
• Good analytical skills, accuracy and details orientated, Computer literacy: Advanced Excel and related MS Office Packages.
• Knowledge of BPCS System or similar ERP System and Reporting Tools is preferred
• Customer orientated, assertiveness and problem solving skills.
• Result driven, business acumen and good decision making as well as strong leadership skills

Duties & Responsibilities    

• Managing internal processes by ensuring that all procedures are implemented and in place on all the financial functions including, stock control, system, assets, driver accounts and creditors.
• Management of the budget process and financial forecast on monthly basis.
• Managing Internal and external audits on controls, procedures and general accepted accounting principles with corrective action plans.
• Manage all fixed assets through verification process, compile and submit CAPEX request with the relevant ROI for t assets procured.
• Ensuring that all Third party distributors have the relevant controls/contracts in place and managed accordingly. Weekly reporting on sales, returns and losses.
• Ensure adherence to OHS ACT, BCEA legislations and use the company’s disciplinary guidelines as a medium to drive improved result by creating a safe, clean and sustainable environment for all employees and future generations by driving governance to reduce risk.
• Build a collaborative relationship with the head office finance department and other distribution centres to ensure accurate financial reporting on a daily, weekly, and monthly frequency.
• Taking ownership and control of the financial reporting model including variance analysis
• Create shareholder value by driving down costs, increasing productivity and identify opportunities for cost reduction. Increasing cash flow, daily reporting and team feedback sessions and performance trackers.
• Ensure completion of KPI’s through optimal collaboration with various stakeholders for timeous submission.
• Maintain high quality service and interaction with client, suppliers and other departments. • Manage Factory shop reporting and controlling of internal processes, reporting, product pricing & compliance.
• Management of people to create an environment to drive sustainability through the appointment of the right people, management of poor performance, and the development of robust tools and processes.
• Plan and co-ordinate the daily activities of the administration team through an optimized administration structure, agreed job descriptions and established measures of success