Administration Officer at Shoprite Group of Companies

Job Objectives

• Administration of lease agreements 
• Administrations of insurance contracts 
• Bonds and Bank Guarantees
• Support the Credit Manager with legal file creation and maintenance 
• Administration surrounding Credit Insurance and Short Term guarantees 
• Franchisor credit limit maintenance and increases
• Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).?? 
• Book conference calls, boardrooms, pool cars and accommodation assist with travel arrangements for senior managers. 
• Execute general administrative duties including typing, copying, binding, scanning, etc. Assist with preparation and formatting of executive presentations.  
• Receive, sort, and distribute e-mail and assist with any related correspondence.  
• Ensure urgent communication requests are prioritised and attended to. 
• Compile accurate minutes of meetings and distribute timeously.  
• Maintain resource lists for all teams. 
• Develop and maintain filing systems for all relevant documentation including computer and manual filing systems. 
• Support in the development and implementation of an invoice tracking system. 
• Maintain up-to-date employee leave control. 
• Coordinate repairs to office equipment. 
• Greet and provide general support to visitors. 
• Timeously resolve all administrative issues. 

Qualifications

• Grade 12 certificate – (essential).  
• Diploma in General Administration – (preferred).  

Experience

• +2 years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes – (essential).  

Knowledge and Skills

• Strong level of proficiency with MS?Office (Outlook, Excel, Word, PowerPoint) – (essential).???  
• Experience working in a legal or complaince environment – (essential). 
• Experience in a retail?or FMCG?environment – (desired).?