Administrative Officer -- KZN at Clover S.A. Proprietary Limited

Job Advert Summary    

• To provide administrative support to Distribution Admin and Recon Department                                                                                          

Requirements    

• Grade 12 or equivalent NQF4
• National Diploma/ Higher level education, advantageous
• Business English: Fluent 
• Computer literacy (Intermediate)
• Experience in working with senior management 

Competencies    

• Proactive and action orientated
• Acts with honesty and consistency
• Maintains high standards
• Business acumen
• Commitment and motivation
• Administrative capabilities
• Ability to plan and organize

Duties and Responsibilities    
Raising of po's

• KZN CDC
• Empangeni
• Port Shepstone
• Newcastle

Mail

• Sort daily mail
• Send for invoices for signatures
• Sort according to approval requirement.
• Sort mails from branches and get signatures
• Check daily for post from branches

Petty cash

• Daily distribution of cash
• Reimbursement of p/cash when required

Petty cash vouchers

• P/cash to all branches
• Journal entries for petty cash
• Scan documents to head office for reimbursement

Creditors

• Raising of orders
• Scan and email all docs (KZN and branches) to h/office
• Capture in excel list
• File all scanned docs 
• Check the labour broker rates for accuracy
• Ensure year to date orders are receipted on time
• Get signatures for all invoices.
• Make sure all utilities bills paid on time-
• Especially branches.
• Ensure pragma orders receipted
• Processing of one-time payments to suppliers
• Opening of new vendors
• Ensuring all invoices are processed in a timely manner and there are no long outstanding invoices
• Provisions to be compiled at month end for all invoices not processed withing the month.
• Ensure grni report is clear of any old items
• Ensure uncosted is queried and resolved monthly

Stock

• Receive all stock invoices and p.o.d.
• Get the necessary signature
• Scan all docs (qbh and branches) to h/office
• Deal with queries as and when arises
• Ensure shell orders are approved and receipted within the month

Deadline:9th September,2025