Administrator: Corporate Social Responsibility at Road Accident Fund

Purpose of the Job: 

Reporting to the Senior Manager: Corporate Social Responsibility, the successful incumbent is responsible for the provision of all administrative, operational and technical support services to the Corporate Social Responsibility department.

Key Performance Areas

Compliance Administration

• Administer applicable standards, processes and procedures
• Maintain version control on documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

• Maintain strict confidentiality in all matters relating to the office.
• Ensure all office requests are handled and responded to within set timelines.
• Ensure availability of stationery within the department.
• Compile and distribute relevant statistics and reports as per pre-defined standard as required.
• Coordinate operational office activities to ensure efficiency and compliance on the provision of the core function of the respective department.

Meeting Support

• Provide support in setting up CSR Committee meetings.
• Take minutes and distribute these in accordance to set governance standards and SOP.
• Mantain follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Financial and Procurement Processes Administration

• Compile and follow up on Award letters and Aknowldgement letters from NGOs.
• Maintain the stock register for the department.
• Ensure creation of vendors by SCM and timeous payments of NGOs by Finance.
• Provide administrative support to all the departmental activities related to the CSR processes.

Document Control

• Ensure that the filing system is up-to-date and functional.
• Manage the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
• Update and maintain assets register and inventory for the department.
• Maintain records of all files, correspondences and registers.

Qualifications and Experience

• National Diploma in Office Administration/ Business Management or related or respective discipline qualification.
• Relevant 2 years' experience in an administrative or similar environment.

Technical and Behavioral Competencies Required

• Planning, organising and coordinating.
• Personal mastery.
• Judgment and decision making.
• Ethics and values.
• Client service orientation.
• Computer Literacy in MS Word, Excel, PowerPoint
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of CSR processes.
• Basic financial acumen.