Administrator: Payroll at BCX

Core Description

• To support the BCX payroll function by administratively executing and processing payroll transactions, in adherence to and compliance with established BCX Payroll standards, processes, procedures and policy.

Key Deliverables / Primary Functions

• Perform payroll calculations (i.e., payable hours, commissions, bonuses, tax withholdings, deductions), under the guidance of the Operations Specialist: Payroll role, to ensure these are accurate for month-end and other ad hoc payroll processing. 
• Support the Employee Experience Centre to resolve and respond to payroll and pay-related information/queries from employees, in line with standard operating procedure.  
• Resolve Payroll enquiries or grievances, in accordance with standard operating procedure, or grievance playbook. 
• Escalate any complex Payroll enquiries or grievances to the Operations Specialist: Payroll role for prompt actioning. 
• Collate submitted documentation and liaise with members of the Employee Experience Centre to avail the correct employee data for capturing into the payroll system. 
• Provide support with regards to the capturing of employee information and record changes to maintain the accuracy of available data; obtain authorisation from the Operations Specialist: Payroll role to do so.   
• Gather all people related documentation and information from HR and capture this on the e-Document Management system to ensure the provision of data back-up, in accordance with POPI Act requirements. 
• Liaise with Reward and the wider HR Operations Team, to gather and document employee payroll data in the enablement of analyses that improves payroll service delivery.
• Identify and report bottle necks and inefficiencies in daily payroll operations, to contribute to payroll improvement initiatives. 
• Manage the issuing of payslips and assist the Employee Experience Centre with facilitating queries related to any detected employee discrepancies.  
• Obtain documentation from statutory bodies (i.e., SARS (PAYE/UIF) related to Payroll to ensure all relevant statutory submissions and authorisations are made timeously.

Core Functional Skills & Capabilities

• Documentation Management
• Data Analysis
• Attention to detail
• Customer Management
• Communication

Core Behavioural Competencies

• Writing and Reporting
• Adapting & Responding to change
• Coping with pressures & setbacks
• Achieving personal work goals & objectives
• Presenting and Communicating information
• Job Match

Minimum Qualifications

• NQF 6: 3 year Degree/ Diploma/ National Diploma in Finance/Accounting or Data Analytics

Additional Education -Preferred /Advantage

• NQF 6: 3 year Degree/ Diploma/ National Diploma in Human Resources
• OR NQF 4: Grade 12 in Mathematics

Experience

• Minimum 1 – 2 Years’ Experience in a Payroll Administration environment.

OR

• Minimum 2 – 3 Years’ Experience in a Payroll Administration environment.

Certifications

• Certified Payroll Practitioner (SAPA)
• SAP HCM

Professional Memberships in Relevant Industry

• SAPA - South African Payroll Association

Level of Engagement & Span of Control

• Span of Control:    N/A
• Level of Engagement: Engagement at select levels within BCX.

Special Requirements / Employment Condition

• Proven work experience as a Payroll Administrator or similar role.
• Sound Analytical and Quantitative Aptitude
• Sound organisation and time management skills
• Basic knowledge of Payroll regulations and legalities
• Proficiency in the use of payroll software systems / HRIS (i.e., SAP, Kronos).
• Work ethic characterised by integrity.
• Valid Drivers license
• Willing to travel

Workplace / Physical Requirements

• Hybrid Remote Worker
• Non-Billable