Alumni Coordinator - Department of Institutional Advancement at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The incumbent’s responsibilities:

• Organise and provide support for alumni events such as the TuksClub 60+ Alumni Chapter;
• Provide support to alumni interest groups and the establishment of chapters;
• Liaise with internal and external stakeholders regarding alumni events;
• Provide administrative support regarding matters concerning Convocation in liaison with the Office of the Registrar, especially with regard to the AGM and elections; 
• Organise and provide support for Convocation Advisory Board meetings;
• Provide faculties with alumni relations’ support;
• Provide support and help grow the Alumni On-Campus Benefits Programme.

MINIMUM REQUIREMENTS:

• Three-year Diploma in Event Management, Communication or related field;
• Events Management in a University or corporate environment which includes:
• Event planning and co-ordinating;
• Relationship management;
• Stakeholder management;
• Fundraising;
• Communication;
• Event budgeting.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Events management;
• Project planning and management;
• Budgeting and reporting;
• Knowledge of University Environment;
• Computer literacy in MS Word, Excel and PowerPoint;
• Communication skills (written and verbal);
• Ability to work accurately and quickly;
• Creative solutions to problems, innovative thinking;
• Strong organising skills;
• Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork. Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit;
• Ability to understand the organisation’s mission, the function of the specific work unit and how it works with other work units to serve the customer/client. Ability to understand the impact and implications of decisions on the community and other departments;
• Ability to confer with others to reach resolution. Ability to explore alternatives and positions to reach outcomes that gain the support and acceptance of all parties. 
• Ability to maintain social, ethical, and organizational norms. Ability to firmly adhere to codes of conduct and ethical principles. 

ADDED ADVANTAGES AND PREFERENCES:

• A relevant Bachelor’s degree in Public Relations/Project Management/ Communications/ Marketing
• A total of 5 years’ experience in:
• Experience and knowledge of events;
• Knowledge of UP Alumni environment;
• Experience in using UP systems;
• Digital Marketing;
• A valid Driver’s license. 

CLOSING DATE:  13 November 2025