Assistant Finance and Administration Manager - Sandton at Excellerate JHI

Purpose of the Job

• Perform a financial and administrative function for the portfolio within the Finance and Leasing Department ensuring all Administrative, statistical, budget and forecast is captured and reported accurately and on time.

Role Objectives / Responsibilities
Capturing, analyse and reporting of turnover figures, budgets and forecasts, compilation and facilitation of management reports for the portfolio (commercial and retail) ensuring:

• Retail turnover figures collated and captured within specified deadline.
• Preparation of statistical information and facilitation and compilation of the management report on a monthly basis within specified deadline.
• Updating of turnover and rental statistics on monthly and quarterly basis within specified deadline.
• Lumpsum Turnover calculations.
• Completion of monthly forecast in specified format with specific deadline.
• Completion of annual budget in specified format within specific deadline.
• Review Marketing Fund budget & Forecast.
• Completion of Monthly variance comments in specified format within specific deadline.
• Problems escalated to Finance and Admin Manager immediately.
• Best practices and corporate governance adhered to.
• Back up to the Finance and Administration Manage

Financial Reporting, Monthly accruals, Reconciliations, Variance commentary Building and Marketing Fund:

• Ensure prior months accruals have been reversed.
• Preparing monthly accruals and processing of journals.
• Supplier reconciliations that are required for accrual purposes. Contract management.
• Income accruals.
• Utility accruals.
• Management fee calculation
• ECL
• Tenant Installation & Letting Commission processing.
• Variance commentary to be updated for the building and Marketing fund.
• Month end schedules to be reviewed and comments provided
• Balance sheets to be reviewed.
• Gift card recon – signoff.
• Auditors queries addressed
• Adhoc requests/queries from the Team or Owners depending on economic climate eg COVID19.
• Design/setup templates.

To attend to office administration ensuring:

• Sundry Income updated and reconciled to existing contracts monthly and follow up on payments.
• Filing and record keeping is updated, accurate and easily retrievable
• Back-up for submitting insurance claims, logging of insurance/OB entries as a Public Liability Claim, General Claim or a notification as per company procedure within specific deadlines
• Prepare and report on monthly, weekly and daily foot count stats as requested by Managers and tenants.
• Auditing of Monthly and daily Reports for parking.

People Management

• Support the Admin & Finance team
• Coaching, counselling, mentoring
• Performance management/reviews.

Qualifications

• BCom degree majoring in finance.

Experience

• At least 5 years minimum financial experience.

Knowledge & Skills

• Knowledge of Finance and Administration 
• Analytical
• Proficient in Excel
• SAP
• BI
• Strong reporting skills a necessity
• Legislation and regulations
• Computer literate

Competencies

Essential:

• Adhering to Principles and Values
• Planning and Organising
• Analysing
• Working with People
• Writing and Reporting
• Delivering Results and Meeting Customer Expectations

Desirable:

• Adapting and Responding to Change
• Coping with Pressure and Setbacks 
• Deciding and Initiating Action
• Presenting and Communicating Information
• Achieving Personal Work Goals and Objectives

Closing Date 11 August 2023