Branch Administrator - Witbank at Bridgestone South Africa (Pty) Ltd

Job Purpose

We are looking for a Brach Administrator reporting directly to the Branch Manager. This is a local role, based in Witbank.

Responsibilities:

Administration

Overtime:

• Receive attendance registers of all employees
• Calculate overtime hours worked
• Send overtime to Head Office by the 16th

Switchboard duties

• Receive all phone calls
• Assist employees in making calls
• Record messages
• Ensure messages received
• Undertake general office duties

Debtors/Creditors

• Check accuracy of supplies and invoices
• Check additions and extensions of credit
• Record invoices on audit summary file
• Capture, process  stock-inns
• Timely delivery/posting of statements
• Continues updating of customer hanging files
• Ensure on-time collections
• Daily debtors audit trail to be filed
• Upkeep of POD file
• Processing & cross ref of credit notes
• Ensure invoice filing in sequence no – drops
• Recon creditors statements

General administration duties

• Typing, faxing, and photocopying

Stock

• Supervise daily stock count
• Rectify stock variances
• File daily stock sheets

Banking

• Cash sale Audit checked and bank according
• Reason for under/over banking
• File copy of Audit trail with deposit slip

Registers & Files

• Upkeep of following

POD register

• Daily stock take file
• Customer files
• Debtors audit trial
• Cash sale Audit trial

Health and Safety

• Adheres to Health & Safety standards in the workplace and does not endanger other parties.
• Complies with the Occupational Health and Safety Act
• Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.

General

• Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty.
• Willing to the extra mile

Requirements:

• Matric/Grade 12
• Basic accounting knowledge
• Computer literacy – MS Word, Excel and Outlook
• At least 3 years experience in a similar post.

Personal Attributes

• Excellent organisational skills
• Excellent verbal and written communication skills