SAFCOL (South African Forestry Company Limited) is the third largest state-owned company in South Africa, under the department of Public Enterprises (DPE), primarily involved in the forestry industry with operations in Limpopo, Mpumalanga, KwaZulu-Natal, as well as in the southern half (Manica and Sofala provinces) of Mozambique.
SAFCOL’s mandate is; to c...
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Provide support to the Company Secretary to ensure that all EXCO, Board Committee, Subsidiary Board meetings are managed according to the requirements of the Companies Act and industry norms in relation to the following:
Provide company secretarial services to the Board in the absence of the Company Secretary
Perform company secretarial, statutory, and administrative functions
Maintenance of statutory records, registers, minute books and related documents
Administration and facilitation of EXCO, Committee meetings and Subsidiary Board meetings
Draft and process resolutions and prepare agendas for Committee meetings
Preparation for internal and external audits
Compile minutes of EXCO, Board Committees, Subsidiary Board meetings & ensure that these are stored in accordance with the document management system
Submission of prescribed statutory returns to the Companies & Intellectual Properties Commission (CIPC) and compliance with administrative regulations, as required by the Companies Act
Manage the electronic Information Management System
Assist with compliance on the Public Finance Management Act (PFMA), Companies Act & King IV, and other legislative & regulatory requirements
Formulate annual training and development plans for EXCO, Board Committees and Subsidiary Boards
Advise Management, Board Committees and Subsidiary Boards on sound corporate governance practice
Ensure compliance to Corporate Governance & Companies Act regulation by providing support to the Company Secretary
Review the Charters of Subsidiary Boards, EXCO & Committee Terms of Reference (ToR) annually
Develop and monitor annual work plans for EXCO, Board Committees and Subsidiary Board
Ensure inputs are made on Governance matters for the quarterly SAFCOL performance reports
Assist the Company Secretary by contributing to the Strategic Risk Register
Provide input in the development of the Departmental Operational Risk Register
Ensure that corporate governance best practices are implemented throughout SAFCOL
Communicate & provide information to line managers and co-workers telephonically, in written form, e-mail, or in person
Establish & maintain interpersonal relationships - develop constructive & co-operative working relationships with others, and maintain them over time
Provide input in the development of the annual corporate calendar for the years’ meetings
Assist with the management of the scheduling and re-scheduling of meetings, where changes on the calendar are required
Perform day-to-day administrative tasks, such as maintaining information files and processing paperwork
Arrange training courses for Directors and assist to coordinate the induction of newly appointed Directors
Ensure EXCO, Board Committee & Subsidiary Boards’ decisions & instructions are clearly communicated to the relevant parties, that decisions/instructions are followed up, and that progress is appropriately communicated
Schedule meetings and provide all necessary secretarial & administrative support for the sitting of all ordinary & special EXCO, Board Committee meetings and Subsidiary Board meetings
Prepare & timeously deliver EXCO, Board Committee and Subsidiary Board packs to members & ensure the meeting packs comply with requirements
Assist in the facilitation of AGM preparations with the Shareholder
Requirements:
B.Com Law degree (NQF Level 7)
LLB or equivalent (NQF 8) – will be an added advantage
Registration with the Chartered Secretaries Southern Africa (CSSA) – will be an added advantage
A minimum of 5 years' experience as Committee Secretary/Officer or Assistant Company Secretary or similar
State Owned Entity/Company experience - will be an added advantage
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