E-billing Clerk (Pretoria) at Adams & Adams

Description

Duties and responsibilities

E-Billing Invoicing

• Submit CMS invoices and credit notes electronically
• Upload invoices on various e-billing software/systems/portals
• Attend to e-billing queries, reconciling of accounts
• Attend to consolidated billing per the process for relevant accounts
• Liaise with partners, staff members and e-billing clients
• Resolve queries within 3 days
• Follow up in respect of rejection of invoices and queries
• Submit invoices to portal for payment accurately
• Ensure all special statements (SP statement) are sent to clients within the first four working days of the month

E-Billing Clients

• Manage and maintain e-billing accounts, update details and standing instructions as required
• Ensure client payment terms are correctly reflecting
• Ensure new e-billing accounts set up and administered per the take-on process
• Ensure timekeeper rates are up to date and budgets are submitted per the e-billing client calendar
• Set up accounts for new e-billing clients
• Complete client/due diligence forms when requiredAccounting Tasks
• Reconciliation of statements and invoices
• Attend to payment queries (ie: refunds, allocations)
• Identify and request discounts and other write-offs following the process appropriately
• Attend to allocation of funds received to applicable accounts on request ensuring completion before month end.
• Attend to rebate calculations and ensure client utilizes these rebates within 6 months
• Record communication/interactions with clients on the Collections Module
• Identify overdue accounts and escalate as required
• Prepare and send reminders to clients as required
• Maintain and monitor record of e-billing and associated costs
• Attend to month-end tasks per the defined workflow
• Build relationships with clients, Partners, and staff members

E-Billing Master Maintenance

• Maintain e-billing client list
• Ensure new e-billing accounts are added to the list and set up accordingly
• Ensure name of portal and website address is linked to client
• Maintain password document

Requirements

Skills and knowledge

• Communication skills (verbal, written and telephonic)
• Collection skills
• Data capturing skills with high level of accuracy and attention to detail
• Time management skills with an exceptional ability to work under pressure
• Good interpersonal skills with people at all levels
• Computer literacy - MS Office: Outlook, Word, Excel plus Ledes
• Legal firm accounting/basic accounting an advantage

Qualification/s

• Matric or equivalent qualification
• Diploma in Bookkeeping, Accounting or Credit Management Part 2 & 3
• 2 - 3 years relevant experience in an e-billing position