Role Purpose/Business Unit:
- Manage the business administration and project support function within the office of the Group Chief Financial Officer and serve as the primary point of contact for this office.
Your responsibilities will include:
Administrative Support
- Real time email & diary management and prioritisation
- Group CFO’s message management and telephone screening
- Manage and facilitate the Group CFO’s calendar to arrange appointments, meetings and conferences
- Review, proofread and edit documents prepared for the Group CFO’s signature
- Ensure that the Group CFO is well prepared for meetings
- Devise and maintain office management systems, including data management and filing
- Administrative support during meetings in terms of accurate minute taking
- Document compilation and/or consolidation in line with various submission requirements
- Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
- Co-ordinate reports that may require input from all departments and is presented to the Executive
Budget and Expense Management
- Assist the Group CFO with budget OPEX and CAPEX budget administration for their cost centre
- Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
- Ensure that tax invoices and receipts are collected for payment purposes
- Expenditure to be reconciled in accordance with source and reference data
- Process reconciliations and payments within turnaround time
- Process expense reports
- Budget transfers
Travel Management
- Manage all travel for local and international trips
- Prepare the Group CFO’s itinerary for all trips
- Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
Event Management
- Event management for all functions hosted by the Group CFO office for their cost centre
Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:
- Venue booking and preparation
- Confirmation of speakers
- Attendance of delegates
- Preparation of agenda
- Preparation of presentations
- Sourcing promotional items and branded gifts
The ideal candidate for this role will have:
- University degree or equivalent
- Secretarial Certificate / Diploma essential
Minimum of 5 years secretarial experience which includes:
- a minimum of 5 years experience as an PA supporting a Chief Officer in a listed company
- a minimum of 5 years working in a (BU specific) related environment
- Project management experience
- Strong communication skills both written and spoken
- Strong inter-personal skills, managing strategic stakeholders
- Managing visitors and hosting stakeholders where needed
Core competencies, knowledge, and experience:
- Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
- Knowledge of office management (essential)
- Knowledge of IT/Telecommunications environment (advantageous)
- Financial administration experience
- Knowledge of SAP EVO (advantageous)
- Project management and project coordination
- Excellent administration skills
- Excellent organisational skills
- Excellent oral and written communication
- Ability to pay attention to detail
- Ability to maintain confidentiality at all times
- Ability to work under pressure and meet tight deadlines
- Ability to work independently
- Results orientated and self-motivated
- Forward thinking and proactive
- Ability to execute multiple activities simultaneously
We make an impact by offering:
- Enticing incentive programs and competitive benefit packages
- Retirement funds, risk benefits, and medical aid benefits
- Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies
Closing date for Applications: 10 April 2025.
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