Executive Assistant - Sustainability and Corporate Affairs.Group Sustainability and Corporate Affairs at MTN

Responsibilities

The role is accountable for the following Key Performance Areas:

• Proactively manage the assigned Executive(s) diary, and seamlessly plan his/her itinerary, schedule and meetings.
• Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Executive office.
• Manage the day-to-day administration of the assigned Executive office and diary.
• Develop and maintain an efficient documentation and filing (electronic and hard) process.
• Cross-examine documents for Exec’s review to ensure quality control and compliance to MTN policies.
• Handle assigned Executive’s internal and external designated correspondence.
• Collate monthly activity reports from the different units within the assigned department for the exec’s review.
• Processes all requisitions for the Executive office. 

Office Management.

• Coordinate the organization of social events connected to the Executive office.  This includes preparing cost estimates, managing the budgets and coordinating all activities for the success of the programme.
• Local, international and personal travel arrangements for the Executive office. 
• Develop and maintain an effective and efficient document filing system (both electronic and manual). 
• Develop and continually improve a document tracking system.
• Managing the team’s forums/meetings (Agenda, Minutes, Matters arising, content submissions, scheduling).
• Travel arrangements for the entire team. 
• Department's conference arrangements. 
• Tracking of the budget and payments (budget through PO through to final payment and reflecting in the GL). 

Project management.

• Diary Coordination across the group & management for the executives 
• Travel Planning and Budget management. 
• Events Coordination and Planning.  

Qualifications

Education

• A good first degree preferably in Secretarial Administration or related. 

Experience

• At least three years’ experience in an administrative capacity in a reputable company.
• Experience in administrative support for top management personnel of a reputable company, with local and international operations.

Competencies

• Strong hands-on knowledge of Microsoft Office suite programs.
• Thorough knowledge of MTN general administration policies, including approval ceilings and jurisdiction.
• Importance of customer service orientation
• Good interpersonal relationships with different levels of management.
• Customer and service orientation.
• Maintains poise and confidence under pressure.
• Good communications skills.
• Ability to work with little or no supervision and produce excellent results.
• Excellent computer skills.
• Strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities
• Discretion. Maintaining confidentiality and exercising discretion is essential

Apply Before 08/09/2025