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  • Posted: Aug 8, 2025
    Deadline: Aug 17, 2025
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  • ADvTECH leads the private sector in the fields of education and resourcing, contributing meaningfully towards the sustainable development of human capacity in South Africa through the provision of education, training, skills development and career placement services. Our purpose is to ignite a life-long passion for continuous learning and personal career dev...
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    Executive Personal Assisant

    Overall Purpose of the Job

    • The purpose of this role is to handle administrative and executive support-related tasks.Additional administrative support to the Group HR Team. This position requires a resourceful individual who possesses high level problem solving skills, comfortable working in a fast-paced environment, is exceptionally detail focused. Provide secretarial support, extensive diary management, event coordination, provides guidance with regards to HR administration matters.

    Secretarial

    • Ensure the Executive’s diary (electronic) is optimally managed for internal and external responsibilities and duties.
    • Liaise with internal and external parties to coordinate various meetings. 
    • Schedule meetings for the Executive to meet with direct reports at intervals as agreed
    • Provides confidential secretarial support to the Executive and HR Team
    • Recording and typing agendas, minutes, memos, letters, reports for the Executive when required.
    • Responsible for answering, scanning and re-routing of telephone calls as well as setting up of telephone or video conferences
    • Books venues for meetings and organises refreshments to company policies and ensure that they are kept abreast of policy changes
    • Arranges and schedules psychometrics assessments for support office
    • Cost Centre and budget monitoring and alert the Executive of risks/cost overruns
    • Maintain Contact databases of the Executive.
    • Organise, coordinate meetings, take minutes, follow-up on action items emanating from the meetings and schedule debriefing meetings so as to follow up action items that can be implemented
    • Support the HR Team with coordinating training events, wellness events, long service awards and relevant HR Meetings.
    • Digital document control: Implement HR administration processes to ensure the safekeeping of all records and documents

    Professional Support to Executive

    • Liaise with other secretaries in the Group.
    • Support the Executive with follow-up activities
    • Send out reminders to Managers teams regarding deadlines for submission of weekly/monthly reports and group calender report
    • Managing and providing executive support to office of the Executive
    • Act as a Primary point of contact for internal and external clients on all matters pertaining to the Executive and HR Team
    • Gatekeeping – act as a liaison between the public, clients and customers, staff members and the office of the Executive
    • Ensure timeous reporting and feedback to stakeholders- Reporting and document control
    • Ensure that all stakeholder reports are in line with the organisational requirements and standards

    Manco, and Exco Level Liaison

    • Manco Exco Support and Liaison-Serve as the liaison between the executive office and members
    • Circulate reports, minutes and agendas for meetings, record the minutes, and follow upon actions and matters arising
    • Managing relations between the Manco HR Team to ensure management understanding of the board expectations
    • Respond to other stakeholder queries in a timely and professional manner, both orally and in writing.
    • Maintain a consolidated list of action items flowing from various forums, committees and meetings.
    • Education (Formal Qualification required)
    • A relevant Secretarial, Executive Secretrial or Office/Business Administration qualification
    • Profiency in MS Office (Excel, Powerpoint, Word, Outlook )

    Deadline:11th August,2025

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to ADvTECH on advtech.simplify.hr to apply

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