Fleet & Asset Administrator at Fidelity Services Group

Minimum Requirements:

• Grade 12/ Matric Certificate
• Code 8 Driver's License
• At least 5 years’ experience with the Fleet Industry.
• Proficiency in MS Word.
• Strong Excel knowledge is essential.
• Ability to liaise professionally with Suppliers, personnel, and management at all levels.
• Ability to work without supervision, under pressure and meet strict deadlines.
• Ability to work extended hours.
• Knowledge of South African Transport Legislation.
• Knowledge of Health and Safety Legislation and compliance.
• Report writing skills.
• Communication skills.
• Excellent verbal and written communication.
• Must be willing to travel.

Job Specification: Fleet Management

Key Performance Areas (Not totally inclusive):

• Keep and maintain records of the Sasol Fleet Operations.
• Carry out Weekly Vehicle Inspections.
• Carry out Quarterly Physical Verifications of the Sasol Fleet.
• Capture and Process Repair & Maintenance Quotes on GreenFleet Management System.
• Maintain Vehicle Service and License Schedules.
• Keep and Maintain record of Drivers and Driver Qualifications based at Sasol.
• Receive and mail Daily Exception Alerts to relevant Managers.
• Deal with any Sasol Fine queries and Department audits.
• Manage the Groups Driver Authorisation Compliance Database.
• Manage Group Awareness as to Hazardous Material / Waste in the Fleet Space.
• Quality checks.
• Carry out at least one Branch visit per Month.
• Send out Weekly Approved Driver/s Report.
• Attend all meetings where and when required.

Job Specification: Asset Management

• Prepare daily CAPEX report
• Prepare monthly CAPEX expenditure report (EXCO report)
• Create assets numbers.
• Create Asset Registers and maintain daily.
• Knowledge and understanding of the Procurement Process.
• Obtain fleet numbers from the Fleet Department.
• Process all assets acquisition.
• Disposing and transferring assets.
• Preparation of GL recons on Greenline system.
• Reconciliation of the Assets clearing accounts.
• Perform physical verification of assets and assets tagging.
• Take stock of the occurrences at the auction
• Maintain the Property rental / Lease register
• Assisting auditors with year- end and interim audit

Purchase Orders

• Manual orders will be created and sent to suppliers from time to time.
• Once order has been sent to the supplier, confirm current stock, expected delivery date or lead times and communicate this information to the Procurement manager as well as the customer.

Other Personality Attributes:

• Relies on experience and judgment to plan and accomplish goal
• Strong interpersonal and communication skills.
• Ability to meet strict deadlines.
• Have excellent organizational, planning and prioritizing skills.
• Must be able to work as part of a team and encourage development of others.
• Must be able to work reliably and responsibly with internal and external colleagues and suppliers.
• Must be proactive, innovative and objects driven.
• Must be “hands on” and able to resolve problems quickly. 
• Must be able to handle difficult customers and suppliers with patience and understanding.
• Ability to work under pressure, independently and willing to travel if and when required. (Needs to be flexible and adaptable).
• Give great attention to detail, results driven with great customer focus and must be responsible and accountable.
• Must be proactive when it comes to cost saving.  Must be cost saving orientated and ensure that the company is always getting the best deal/value.
• Have analytical thinking skills.