Half-day Medical Front Office Coordinator at RecruitMyMom

Job Description

• We are seeking a versatile, articulate, and detail-driven Front Office & Clinical Operations Coordinator to manage the front-desk environment while providing vital operational support. In this multifaceted position, you will be the welcoming face of the facility for visiting patients, while acting as an administrative link between medical specialists, laboratory personnel, and logistics partners.
• Working hours: Monday – Thursday 08h00 – 13h30 (only)

Key Responsibilities:

• Welcome visiting patients and medical specialists, creating a warm, reassuring, and professional atmosphere.
• Oversee reception operations, switchboard management, executive boardroom and consultation room booking management.
• Data capture & administration
• Coordinate incoming and outgoing courier services
• Assist with general office administrative duties, stationery inventory, and maintaining a clean, presentable environment.

Requirements

• Qualification in Business Administration, Health Sciences, Sport Science, or a related field.
• Fully bilingual and fluent in English and Afrikaans (written and spoken) to communicate effectively with local patients, specialists, and service providers.
• Strong computer literacy, high attention to detail for data capturing, and proficiency with calendar management tools
• Previous administrative exposure within a medical, clinical research, diagnostic, or health-related environment is a distinct advantage.
• Excellent interpersonal and communication skills, professional presentation, highly organised, and capable of handling sensitive information