MFC HR Practitioner Industrial Relations & Projects (Middelburg) at Samancor Chrome

PURPOSE OF THE JOB

To enable a healthy IR climate by effectively maintaining and facilitating IR processes as well as coordinating related projects.

JOB RESPONSIBILITIES 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

CUSTOMERS

• Liaise with HR stakeholders and investigate concerns
• Interact with customers and familiarise yourself with operational concerns or issues.
• Ensure Internal and External customer satisfaction by effectively addressing  concerns
• Carry out customer surveys and satisfaction follow-up actions

BUSINESS PROCESSES

• Supervision and coordination of IR Processes
• Coordinate and attend disciplinary hearings
• Ensure consistency and compliance by all parties to the Disciplinary Policy, Procedures and Legislation at disciplinary/grievance hearings
• Keep appropriate records of proceedings and outcomes of disciplinary/grievance hearings
• Facilitate the resolution of employee grievances
• Assist line management and employee representatives on conflict resolution and leadership
• Resolve operational IR issues
• Record and compile monthly disciplinary and litigation statistics reports
• Preparation of cases referred externally
• Represent the company at the CCMA or MEIBC when necessary
• Identify and monitor IR trends and IR climate at MFC
• Track all union related issues and liaise with shop stewards
• Handle day to day conflict, queries and discipline
• Compiling communiques pertaining to IR issues
• Compiling letters and/or responses to unions
• Assist line supervision with counselling and written warning sessions
• Compile and conduct IR/Labour Law/Disciplinary training
• Assist with the implementation of EE objectives and initiatives
• Be the champion for dealing with absenteeism
• Compile daily, weekly and monthly absenteeism reports
• Analyse absenteeism and compile absence trend reports
• Recommend and implement absenteeism management interventions
• Exit process: conduct exit interviews (C-Band and lower) and report findings
• Schedule and arrange all Union meetings / Committee meetings and capture minutes within 7 days of the meeting
• Identify and conduct HR related projects as and when necessary or require
• Ensure all IR administration is always up to date
• Ensure employee IR records are filed in the employee’s personnel file
• Compile all IR Reports for 20 Pager, HO and MFC
• Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, Basic Conditions of Employment etc.)
• Provide information and advice regarding legislation that may impact IR & ER issues
• Assist with new HR Projects, Team building and Culture exercises
• Manage the employee transport function including liaising with the service provider
• SHEQ Audit preparation for areas of responsibility
• Work overtime as and when required
• Participate in HR Standby
• Any related ad hoc tasks

GROWTH

• Manage continuous improvement through Operational Excellence

SHAREHOLDER VALUE

• Supervise, prepare, control and plan for IR Budgets.  Enhance business acumen and strive for continuous 

Requirements

MINIMUM QUALIFICATION AND EXPERIENCE

• Relevant Higher Certificate (NQF 5) or National Diploma (NQF 6)
• Four years’ relevant experience which includes two years’ full time IR experience and at least two years’ HR Generalist & Benefits experience in a heavy industrial environment 

ADVANTAGEOUS

• Degree or National Diploma in Law or equivalent qualification
• Labour Law exposure and 2 years IR skills implementation at CCMA and Bargaining Council
• Negotiations with Unions
• Computer literate - competent (MS-Office)
• SAP Experience and/or systems exposure
• Driver’s License (minimum B/ Code 08)

BEHAVIOURAL COMPETENCIES REQUIRED 

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem solving and decision making
• Work Standards
• Interpersonal Relationships
• Communication
• Flexibility
• Contributing to Team Success
• Business Understanding

WORKPLACE COMPETENCIES

Skills:

• Microsoft Office programs
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa, MES)
• SAP – Capturing and Maintenance of disciplinary records.
• Negotiation and bargaining skills
• Demonstrate and apply an understanding of Labour legislation (e.g. Basic Conditions of Employment Act (Act 75 of 1997) Labour Relations Act (Act 66 of 1995)). Demonstrate understanding of how to provide HR guidance during a Disciplinary Hearing. Demonstrate understanding of Dispute Resolution Legislation and Procedures. Interpret and manage conflict within the workplace
• Knowledge of Company Procedures and processes related to HR
• Work as a project team member
• Demonstrate an understanding of HR professionalism, values ethics and Ownership
• Promote the impact of personal wellness on work performance through monitoring absenteeism
• A passion for IR & ER
• Have strong oral and written communication skills
• Strong interpersonal skills
• Be able to maintain a high level of confidentiality.
• Have strong attention to detail

Knowledge:

• Advanced knowledge of Labour Legislation.  HR Legislation:
  • Demonstrate an understanding of the South African Legal framework
  • Demonstrate and apply an understanding of the Basic Conditions of Employment Act (Act 75 of 1997)
  • Demonstrate and apply an understanding of the Labour Relations Act (Act 66 of 1995)
  • Demonstrate and apply an understanding of the Labour Relations Act with respect to Collective Agreements and Bargaining Councils
  •   Apply an understanding of the characteristics of the South African Labour Market
• Knowledge of policies and procedures regarding HRD, IR, HR and EE
• Manage IR administration records
• Demonstrate knowledge of IR and ER relations
• Demonstrate understanding of the impact of an unfavourable Climate and Culture in an organisation and to take Ownership

CLOSING DATE: 10 June 2024 (Kindly attach copies of relevant qualifications & documents together with CV)