Office Administrator - Polokwane at Schauenburg Systems

JOB PURPOSE

• To support the technical coordinators with all aspects of the administration of the division / region

RESPONSIBILITIES

Administration

• To act as the point of contact internally for day-to-day interaction with technical coordinator and technicians
• for your region.
• To provide administrative support, including typing, filing, data capturing/ input, maintenance, travel claim, HR information and documentation and management of information held by the region.
• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.
• To coordinate the booking of travel and accommodation for all department employees.
• Checking and updating of POD’s list and age debtors daily.
• Accurate quoting as per customer requirement and submitting quote to relevant client.
• Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.
• Follow up on contract orders on a daily basis with the mine.
• Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.
• Forwarding of SABS requests to the mine.
• Booking of all field service reports and new instruments delivery reports on the SMS system.
• Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.
• Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.
• Updating of GP totals monthly.
• Correct entering of all requisition and attaching workflow documents for all supplier orders onto Syspro for authorization.
• Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.
• Housekeeping.
• Any other reasonable duties given to you by your direct supervisor/Manager

Stores

• Daily running of the stores area, maintaining of stock levels, stock- take, sorting out of stock discrepancies, ordering of stock.

MINIMUM REQUIREMENTS

• Matric
• Good computer skills (Microsoft package) & Syspro (Advantageous)
• Minimum 3 years experience in an administration role
• Knowledge of in-store operations
• Must have a Vehicle

PERSONAL ATTRIBUTES

• Excellent oral and written communication skills;
• Highly organized and flexible;
• Good interpersonal skills;
• Ability to work as part of a team;
• Ability to multi task and meet changing deadlines;
• Numeracy and analytical;
• Maintains employee confidentiality;
• Ability to problem solve;
• Attention to detail.
• Numerical and analytical skills
• Self-discipline
• Must be able to exercise judgment within defined procedures and practices to determine appropriate action

Deadline:11th August,2025