Personal Assistant to the Chairperson at The Independent Communications Authority of South Africa (ICASA)

Key Outputs:

The successful candidate will report to the Chairperson (functionally) and the Corporate Secretary (administratively), and the responsibilities will include:

• Management and coordination of the day to day operations in the Office of the Chairperson Review and validate all correspondence such as internal correspondence issued to external stakeholders, including but not limited to licensees and documents from the Minister
• Ensure that minutes are adopted, approved, and signed by the Chairperson Coordinate interactions between the Chairperson, Councillors, employees and external clients concerning appointments
• Diarise external correspondence and set timelines to communicate appropriate responses Coordinate local and international travel arrangements Assist with the review, edit and validation of all notices that are to be published in the Government Gazette Coordinate internal and external meetings
• Oversee and advise on the adequate flow of information, incoming and outgoing documents in the Office of the Chairperson Summarise, register, and organise all incoming documents for the ChairpersonCompile month-end, quarterly, and year-end reports Schedule performance assessment sessions for the Chairperson’s direct reports (mid-year and annually)
• Develop and maintain an efficient filing system Procure stationery and refreshments Manage the budget of the Office of the Chairperson Process training requests and keep such records for all employees and Councillors reporting directly to the Chairperson Prepare and submit the Chairperson’s expense claims for payment
• Conduct desktop research for the Chairperson’s presentations and reportsPrepare document packs for meetings 

Reconcile trips undertaken and submit claims Project support.

Qualifications and Experience:

• Relevant 3 year National Diploma (NQF Level 6) in Office Management/ Administration or equivalent qualification
• A Bachelor's Degree or equivalent (NQF Level 7) qualification in Office Management/ Administration or relevant field of study will be an added advantage
• A minimum of 3 to 5 years relevant administrative experience, with 3 years’ proven experience providing support at Executive/Board-level
• Experience in managing complex and highly confidential information Experience in using office management systems at an advanced level (e.g. Enterprise Resource Processes) Experience in using online Calendars and web conferencing (Microsoft Teams, Zoom, etc.).