Personal Assistant: Transport Regulations, Ref No. WCMD 34/2024 R1 at Western Cape Government

Job Purpose    

• The Western Cape Mobility Department has an employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines. 

Minimum Requirements    

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering a support service to management/ senior management.

Recommendation    

• None. 

Key Performance Areas    

• Provides a secretarial/receptionist support service to the Chief Director; Renders administrative support services; Provides support to Chief Director regarding meetings; Supports the Chief Director with the administration of the Chief Director’s budget; Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Competencies    

• Knowledge of the following: Relevant legislation/policies/prescripts and procedures; Office Administration; Database Management; Information and Records Management; Procurement processes; Basic financial administration; Understand the functioning, systems and processes of government; General information support systems such as BAS and MYTRACK.
• Skills in the following: Language; Computer Literacy; Sound Organisational; Good People; Written Communication; Client Liaison and Networking; Report Writing; Research; Problem Solving; Good telephone etiquette; High level of reliability; Ability to communicate well with people at different levels and from different backgrounds; Ability to act with tact and discretion; Ability to do research and analyse documents and situations; Good grooming and presentation; Self-management and motivation.