Portfolio Executive at Broll

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective and efficient completion of Portfolio Management functions.

• Property management: Stays abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies. Attends meetings / functions related to successful operation of property i.e. SAPOA, CJP etc.
• Asset management: Controls/schedules/implements regular preventative maintenance program in line with budget constraints. Motivates refurbishments, major repairs as appropriate. Attends site meetings with contractors in respect of maintenance/expansion of projects. Monitors progress. Inspects / enforces tenant responsibilities during and on termination of lease terms. Liaises with appropriate government, provincial and/or local authorities Responsible for compliance of OSH act
• Client reporting: Provides accurate information to client according to agreed format timeously. Analysis of monthly income /expenses. Monitors turnover rentals. Analyses operating costs on a quarterly basis in terms of the approved forecasts. Monitors all municipal recoveries (and general recoveries) on a monthly basis
• Plans and budgets: Prepares and completes budgets by January each year
• Completes forecasts timeously. Reviews rental quarterly and ensure best possible rate achieved and maintained.

Assists in:

• Formulation of business plans for the unit.
• 5 year budget – preparation and control.
• Quarterly reviews and monitoring results
• Quarterly expenditure / analysis
• Sets and motivates Capex /Ti philosophy per building in consultation with client
• Approves Ti standard specification as recommended by the project manager
• Approves Capex within authority limits
• Ensures we conform to Capex philosophy and procedures
• Estimates new operating costs
• Ensures recovery of operational costs in accordance with lease terms
• Required to attend to monthly forecasting on managed properties where required
• Analyse and assess tenant turnovers
• Building management: Devises a five year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the assistant general manager / director. Investigate/initiate proposals for refurbishments. Maintains a hands-on control of projects in hanReviews the building status/grade annually and maintain the standards within those grades.
• Debtors management: Monthly interaction meetings with debtors, debtors’ manager and leasing to ensure appropriate action taken and approve legal action.

Credit control: Responsible for management of:

• Arrears
• Legal action
• Write-offs
• Manage Legal Matters
• Parking management: Monthly / ad hoc interaction meetings all parkades. In conjunction with the responsible person for parking, maintain accurate control of “in house” operated parkades
• Assists, supports, and serves personnel as needed.

Assumes responsibility for ensuring that professional business relations exist with clients, vendors, and trade professionals.

• Ensures that requests and questions are promptly and courteously resolved.
• Ensures that customers are properly informed of Company Portfolio Management policies and procedures.
• Ensures that the Company's professional reputation is maintained both internally and externally.
• Represents the Company in contacts with business and trade professionals.

Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.

• Assists and supports personnel as needed.
• Keeps management informed of area activities and of any significant concerns.
• Attends and participates in meetings as required.
• Completes reports and records.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.
• Stays informed regarding developments and changes in the Portfolio Management field.
• Assists with publicity, education, and promotion of the Company. Cross sells services.
• Completes special projects as assigned.

EDUCATION/CERTIFICATION:

• Matric and associated degree in business or related field with a strong retail/shopping centre background specifically in rural and township areas and a minimum of 5 years’ experience in a similar role.
• Requires to hold a valid Fidelity Fund Certificate

REQUIRED KNOWLEDGE :

• Thorough knowledge of Company Portfolio Management products and applicable policies and standards.
• Understanding of government regulations and legal requirements involving Portfolio Management and related functions.
• Familiarity with Portfolio Management programs.

EXPERIENCE REQUIRED:

• At least five years of progressive experience in Property Management related positions.
• Administrative and supervisory experience.
• Real estate experience very helpful.