Procurement & Transport Manager at Unique Personnel

Job Description    
Duties and Responsibilities

Procurement

• Negotiate with suppliers/service providers to obtain required quality at optimum price arid terms
• Liaise with internal workshop managers to obtain correct products and services at best prices for jobs
• Ensure that an up-to-date data base of suppliers exists for the various products and services required
• Control spend and build a culture of long-term savings on procurement costs
• Monitor the delivery compliance of ordered materials and services to ensure on time delivery
• Lead preferential procurement practices in accordance with BBBEE codes
• Only purchase from approved suppliers with good track records

Stores

• Control the issuing and receiving of items in and out of store with the correct paperwork
• Perform continuous stock checks to ensure that physical stock agrees to the accounting Inventory on Syspro
• Ensure the correct unit of measure is entered for every line item of stock
• Ensure the correct unit price per unit of measure for each line item of stock
• Correctly close of financial month ends
• Plan and undertake biannual stock counts and the year-end audited stock counts
• Explain all material variances on stock counts
• Maintain a clean, neat and efficient store at all time

Logistics and Transport

• Ensure that transport is planned in a timely manner for delivery to customers using the most efficient transport be that own fleet or rented transport
• Maintain the in-house fleet of vehicles at optimum levels to be available when needed an in road worth condition
• Manage and control all drivers
• Ensure that all drivers have the correct licence code to drive allocated vehicles, and that these drivers licences are up to date and renewed as required
• Ensure that all PDP licences are renewed in a timely manner
• Plan all imports and ensure that the correct documents are in place at the correct INCOT ERMS
• Liaise with the approved freight forwarder to ensure import are on time
• Arrange all permits and traffic authority approvals for heavy duty road transport
• Must have up to date knowledge of the Aarto Act and must be the Divisions appointed Aarto representative
• Must check up on all traffic fines of drivers and ensure these are settled timeously to avoid Aarto penalties
• Must manage vehicle accidents and reporting to police and insurance
• Manage and control fuel usage using First Auto
• Assist with the annual insurance renewal for all vehicles including car allowance vehicles
• Arrange correct inland insurance for expensive items been transported with Marsh

Export

• Ensure that optimum transport is arranged for transport into Africa — own transport or rented transport
• Liaise with the appointed freight forwarder to ensure timeous collection of items to be exported by sea or air freight and correct export documentation and INCOTERMS
• Ensure all export documentation handled by hired transporters is returned to the division on time and includes SAD 500, company customs stamped border crossing documents
• Ensure that the correct certificates are obtained as required in the export country e.g. Fumigation certificate, etc

Inherent Requirements    
Qualifications & Experience

• Post Matric Qualification in Supply Chain or other relevant field
• 5-10 years' experience in a demand planning/forecasting/inventory controller role within a manufacturing/ engineering organisation.
• Managerial skills to supervise and motivate both senior and junior staff
• Experience in a Repairs and Services environment will be an advantage
• Computer literacy - Microsoft packages, Word, PowerPoint, Excel and Office
• Expert knowledge on Syspro (ERP)
• Solid understanding of inventory management practices and procedures