Programme Coordinator: TFSP at National Treasury

Qualification/s Requirements

• A Grade 12 is required, coupled with a minimum National Diploma (NQF level 6) or any relevant B. Degree (NQF level 7) in Human Resources Management/ Business Management/ Project Management/Public Administration;
• A minimum of 2 years’ experience obtained in a Human Resources/ Administrative environment;
• Knowledge of the legislative framework on administration management within government;
• Knowledge and exposure to the coordination of budget processes; and 
• Knowledge of the analysis and interpretation of internal policies and the correct application thereof.

Key Performance Areas

Integrated Business Support: 

• Co-ordinate and perform quality assurance on processes of all incoming and outgoing memoranda for service enhancement and standardization;
• Develop and maintain a filing system for record and audit purposes within the Chief Directorate;
• Monitor the effectiveness of service delivery within the Chief Directorate and propose improvements where necessary;
• Administer leave centrally within the business environment and updates the leave register for verification;
•  Assist with the monitoring of all procurement and administrative initiatives and verify alignment of claims and invoices;
• Provide input to memoranda and record receipt thereof on the electronic filing system for record purposes, editing, etc, if and when required; and 
• Organise and document travel itineraries, including confirmation of all relevant bookings both nationally and/or internationally.

Business Support: 

• Acknowledge and confirm meetings and invitations to workshops on behalf of the SMS members of the Chief Directorate; and 
• Provide inputs to the compilation of agendas, initiating the taking of minutes for the Chief Directorate, and follow up on outstanding commitments from stakeholders; and administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy.

 Stakeholder Relations and Engagement: 

• Engage internal clients on the coordination and enhancement of the integration of dual processes for execution within the unit;
• Attend to clients’ needs, address concerns and complaints timeously, to improve relations with stakeholders, and obtain their trust; and Analyse quotations for the attainment of the most effective and efficient procurement of goods and services and advise accordingly. 

 Budget Co-ordination: 

• Assist and prepare relevant documentation on the consolidated budgetary inputs in compliance with the MTEF requirements and cycle;
• Monitor expenditure against commitments and sensitise on possible overspending;
• Coordinate and process mobile data claims every month; and 
• Initiate the movement of funds between items after consultation with relevant stakeholders and compile relevant papers for execution.