Research Ethics Committee Administrator at The South African College of Applied Psychology (SACAP)

Duties include but are not limited to:

• Scheduling and coordinating REC meetings and sittings, including preparing and distributing agendas and meeting materials.
• Maintaining accurate records of REC membership, attendance, and meeting minutes.
• Managing the REC Office email account and engaging with internal and external stakeholders.
• Receiving, logging, and tracking research ethics proposals.
• Ensuring all submission documentation is complete and compliant with ethical guidelines.
• Liaising with researchers to clarify submission requirements and provide guidance.
• Recording, transcribing, and distributing minutes for all REC Office meetings and REC sittings.
• Documenting and storing all relevant information related to engagements, complaints, disputes, and appeals.
• Monitoring review timelines and sending reminders to committee members and researchers.
• Ensuring timely communication of feedback and decisions to researchers.
• Assisting with the termly Quality Assurance (QA) review and the annual National Health Research Ethics Council (NHREC) report.
• Ensuring that REC processes comply with institutional, national, and international ethical guidelines.
• Managing the storage and efficiency of the REC Office Teams channel and OneDrive folders.
• Preparing and submitting periodic reports on submission status, ethics reviews, and decisions.
• Providing administrative support to the Scientific Review Committee (SRC) to ensure efficient management of research review processes.
• Logging and tracking scientific review submissions, ensuring all documentation is complete before review.
• Ensuring alignment between the REC and SRC processes, facilitating smooth transitions between scientific and ethical review stages.
• Maintaining records of SRC membership, attendance, and review outcomes.
• Managing the SRC-related documentation and storage within Teams and OneDrive folders.

Qualifications and Experience:

• A minimum of an Honours degree in Social Sciences, Psychology, Human Resources, or Business Management.
• Previous administrative experience in a research environment, ethics committee, or scientific review committee (preferred).
• Knowledge of research ethics principles and scientific research review processes, particularly in higher education.
• Strong organizational, communication, and multitasking skills.
• Advanced computer literacy skills, including proficiency in Microsoft Office, Teams, OneDrive, and other electronic document management systems.