Secretary (AD12) at University of the Witwatersrand

Main purpose of the job
The main purpose of this position is to support the functioning of the person and office of the Director of UUME.  This post reports to the Office Manager of UUME. Additional duties are specified in the “Key performance areas” section below.

Key performance areas

• Support all admin and roles related to the Director’s office. E.g. coordinate and arrange meetings, minute taking, diary management, answering calls and taking messages, travel arrangements for Director, preparation of reports, manage student requests for meetings
• General admin support: maintain departmental website, monitor and coordinate UUME academic planner, travel arrangements for UUME visiting academic staff, make online bookings for UUME Ubuntu Boardroom
• Close liaison with UUME Office manager to facilitate effective general administration and HR & Finance processes for the UUME.

Minimum requirements to apply for this position:

• Matric
• Recognised post matric secretarial qualification
• 2 years secretarial experience

Abilities, qualifications or experience that would be an advantage in your application

• Initiative, planning and organizing skills
• Attention to detail
• Computer skills, especially Excel and Word
• Excellent verbal and written communication skills

Desirable personal abilities of the successful applicant

• Positive work attitude
• Good administrative skills with working knowledge of Microsoft Office
• Self-motivated, able to work independently and work as part of the UUME team
• Able to work under pressure and adhere to deadlines
• Good interpersonal skills, tactful, respectful, non-judgmental and punctual 

Closing Date: 24 April 2020