Senior Administrator: Student Affairs - Kimberley at Sol Plaatje University

Minimum Requirements    

• Diploma/ NQF Level 6
• 2 years relevant experience in student support and development
• Computer skills (MS Office suite)

Driver's license

Duties & Responsibilities    
Correspondence Handling

• Receive all incoming emails and letters
• Keep records of all correspondence through a comprehensive and accessible filing management system

Typing

• Type correspondence, memoranda, agendas, and letters generated by the Division of Student Affairs
• Preparation of PowerPoint slides for Divisional Presentations where required
• Compile reports as per request of the Dean of Student Affairs

Meeting Administration

• Attend to needs for meeting requirements
• Compile and circulate dates of monthly staff meetings
• Co-ordinate meetings/functions
• Take detailed minutes of meetings, type, and distribute to meeting attendees and relevant stakeholders

General Administration

• Coordinate maintenance of office equipment
• Maintaining a logical, methodical filing system that is accessible and comprehensive.
• Make travel arrangements and reservations for staff within the Division of Student Affairs where necessary.
• Co-ordinate and set up meetings for student support.

Database Administration

• Collate and compile information for inputting on the Database system
• Check data for accuracy
• Update data and database regularly

Email/Telephone Coverage

• Answer the Office of the Dean telephone and emails route calls/emails accordingly
• Screen all calls for the Dean of Student Affairs, Senior Managers, as per the needs and requirements of the Division.
• Message noting and taking relevant to the requirements of various sub-units within the Division of Student Affairs
• Respond to phone calls/emails/voicemail messages