Senior Management Assistant A (One Post) - Department of Old Testament and Hebrew Scriptures (OTL), New Testament and Related Literature (NTL), and Office of The Deputy Dean - 25963 at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

 The incumbent is expected to deliver management, secretarial, project administration, event management and administrative support to the two departments (OTL and NTL) and the Office of the Deputy Dean:

• Office management and General office Routine
• Financial Management and Research Output;
• Student and Human Resources Administration;
• Regular Liaison (Communication) with all Faculty stakeholders;
• Documents Management and Coordination;
• Arrange travel and accommodation for Faculty staff;
• Diary / Calendar and Events Management

MINIMUM REQUIREMENTS:

• Relevant National 3 year diploma ( Office administration such as Financial Administration, Office Management, or Customer Relations) and;
• Three years’ experience in secretarial and administrative functions, and experience in the office of senior management at a Higher Education Institute;

OR 

• Grade 12 and;
• Five years’ experience in secretarial and administrative functions, and experience in the office of senior management at a Higher Education Institute;;

ADDED ADVANTAGES AND PREFERENCES:

• Relevant Bachelor’s degree ( Office administration such as Financial Administration, Office Management, or Customer Relations) 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

 The incumbent must be able to work effectively in a highly technological, paperless environment;

Knowledge of the following: 

• Filing systems
• Database administration         
• Diary and time management  
• Relevant proceedings and procedures          
• Technical Competencies        
• Computer literacy        
• Writing skills    

Behavioural Competencies 

• Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork.
• Ability to deal with high stress situations calmly and effectively.
• Ability to accomplish tasks and processes accurately and completely.
• Ability to convey information clearly and concisely.
• Ability to develop plans to accomplish work operations and objectives.

CLOSING DATE: 20 June 2025