Senior Officer: HR Operations P9 at Sol Plaatje University

Purpose

• The purpose of this position is to provide general HR administrative support in the areas of recruitment and selection, human resources administration, benefits, and data maintenance

Minimum Requirements

• Degree or Diploma in HRM
• 3 years and more generalist human resources experience
• 2 years and more supervisory experience
• Recommendation
• Exposure to HR practices in a Higher Education environment
• ITS experience would be an added advantage

Duties and Responsibilities

• Provide advice to line managers on the interpretation and application of the recruitment and selection policy/procedures and related labour legislation
• Provide advice to line managers, and election committees on best practice recruitment and selection methodologies
• Provide advice to line managers and selection committees on their recruitment and selection activities e.g.:
• recruitment methods
• advertising methods
• resume review
• interviewing techniques
• selection techniques of remuneration and benefits
• Evaluate the need for the role/job against the strategic plans and budget
• Ensure that the position to be recruited has a current job description and has been evaluated in accordance with job evaluation procedures
• Ensure that the necessary authorisation/sign-off to recruit has been obtained from relevant parties
• Evaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as needed
• Assist line managers with the compilation of EE plans with their respective Schools and Departments
• Ensure compliance to SPU, School and Department EE plans and targets
• Conduct recruitment processes
• advertising
• processing of applications
• creation of job files
• short listing of candidates
• setting up of selection committees
• Serve on the selection committee as panel members
• Serve as a secretariat in the recruitment process
• Arrange competency-based testing
• Ensure the receipt of the referee and other reports timeously
• Ensure appropriate correspondence to selection committees and candidates.
• Provide feedback to candidates on selection decision
• Prepare documentation for Executive approval (includes recruitment and selection process reports and recommendations for approval)

Remuneration and Administration

• Advise line managers on employee remuneration
• Advise line managers on the HR aspects of organisational design and restructuring processes
• Communicate deadlines to clients
• Deal with staff remuneration and administrative queries
• Advice and review Manager/supervisors on monthly claims (Overtime claims and part-time claims)
• Advise on appropriate performance improvement measurements related to probation processes
• Provide customized system reports
• Conduct quality reviews of system reports, identify and report on anomalies
• Review HR advice to the payroll of sub-ordinates

General HR Administration

• Coordinate the administration and implementation of all leave processes and attend to leave queries
• Ensure that terminations (retirements, resignations, etc.) are dealt with according to policy and procedure
• Coordinate the exiting process of employees
• Receive and verify all part-time contract appointments and claim forms and forward to HR Administrators for processing
• Coordinate the administration and implementation of all pensions, medical, and group life processes and attend to staff-related queries
• Advise on any other salary matters
• Ensure the safekeeping of all required documents for record-keeping purposes
• Attend to general queries
• Process benefit claims of staff members associated with
• Pension
• Group life
• Medical

Resource Management: Human Resources (Supervision)

• Oversee junior HR Operations staff
• Allocation of workloads to junior staff
• Provide input into job descriptions of junior staff
• Oversee the operational activities of junior staff
• Participate in the recruitment process for positions in HR Operations
• Oversee the overall performance of junior staff for performance agreement purposes.
• Manage the development, mentoring and coaching of junior staff. training, development,
• Manage employment relations (grievance, discipline, and conflict resolution)
• Oversee the leave of junior staff (planned and unplanned)
• Ensure that staff records are kept up to date

Personal/professional development

• Keep abreast of developments within the HR discipline and its implications for SPU
• Keep abreast of developments in professional conduct at SPU
• Register as a member of professional bodies to keep abreast of all developments (where appropriate)
• Engage in current professional development activities e.g., improve qualifications, ongoing development required by a professional body

Monitoring, Evaluation, and Reporting

• Generate staffing information for input to reports (e.g. placements, exits, etc)
• Analyse and interpret HR data and provide input to HR reports (e.g. EE plan, Skills Plan, HR-related trends, etc)
• Co-develop and maintain School/Department management information solutions with other colleagues for the purposes of planning and decision-making