SHEQ Systems Coordinator (Graaff-Reinet) at Montego Pet Nutrition

Description

• We are looking for a meticulous and confident Integrated SHEQ Systems & Audit Specialist to act as the custodian of our Integrated SHEQ Management System. You will ensure continuous compliance, audit readiness, and best-in-class document control across all sites, while calmly steering both internal and external audits to successful outcomes.

Your Mission

• To own, protect and continuously improve the company’s Integrated SHEQ Management System in line with FSSC 22000, ISO 14001, ISO 45001, SMETA, Export and Regulatory Requirements — ensuring that when auditors arrive, we’re already ready.

Key Areas of Accountability

• Integrated Management System Ownership
• Maintain and administer the Integrated SHEQ Management System across all sites
• Ensure alignment with all applicable standards and regulatory requirements
• Support the SHEQ Manager with system improvements and Management Review inputs
• Document Control (Where Order Reigns Supreme)
• Control and maintain all SHEQ documentation, including policies, SOPs, specifications, HACCP plans, work instructions, forms, records and registers
• Ensure robust version control, approval workflows, change control, controlled distribution and withdrawal of obsolete documents
• Maintain master document registers per standard and per site
• Ensure site teams always work from current, approved documentation
• Manage supplier questionnaires, supporting documentation and maintain an up-to-date Approved Supplier List (ASL)
• Ensure Production Packs, Quality Packs and File 13 records are accurate, accessible and audit-ready
• Assign File 13 user access in collaboration with IT
• Maintain laboratory records for process-related results (moisture, water activity, nutritional data)
• Internal Audit Programme
• Develop, manage and execute the Annual Internal Audit Programme

Conduct internal audits covering:

• Food Safety (FSSC 22000
• Quality & Quantity (e-mark)
• Occupational Health & Safety (ISO 45001)
• Ethical & Social Responsibility (SMETA)
• Compile audit reports, communicate findings and track corrective actions to closure
• External Audit Coordination & Leadership

Act as Audit Lead for all external audits, including

• FSSC 2200
• ISO 45001
• SMETA
• ZA Export
• EU, UK and FDA audits (Treats Plant)
• Prepare sites through gap assessments, documentation reviews and audit planning
• Host auditors with confidence and professionalism
• Manage audit close-outs and certification maintenance
• Serve as the primary point of contact for auditors on system-related matters
• Support mock recalls and traceability exercises by retrieving records, COAs, COCs and process documentation

Corrective Actions & Compliance Monitoring

• Maintain CPAR registers and monitor non-conformance trends
• Support departments with corrective action development and implementation
• Escalate systemic or high-risk compliance issues to the SHEQ Manager

Reporting & Communication

• Prepare audit summaries, compliance reports and Management Review inputs
• Report audit performance, risks and compliance status to SHEQ and Technical Management
• Liaise with suppliers (with Supply Chain) to manage and update all supplier documentation

Requirements

What You’ll Bring

• Qualification in Food Science, Quality Management, Environmental Management or Health & Safety (NQF Level 6)
• Qualified Internal Auditor (FSSC 22000 / ISO 14001
• Export regulatory audit experience (EU / UK / FDA / ZA)
• SMETA or social audit exposure
• Lead Auditor qualification
• Valid Driver’s Licence (Code B)
• Certified Internal Auditor
• Minimum 5 years’ experience in a food manufacturing or FMCG environment
• Proven exposure to FSSC 22000, BRCGS, ISO 9001, ISO 45001, Legal Metrology, Internal Auditing and Management System Document Control
• Proficient in MS Office
• Strong understanding of FSSC 22000 document control processes
• Confident communicator (written and verbal)
• Excellent planning, coordination and follow-up skills
• Ability to work independently and manage multiple audits simultaneously
• High integrity, sound judgement and absolute respect for confidentiality
• Structured, detail-oriented and unfailingly accurate