Specialist: Fleet at Liquid Intelligent Technologies

Role Purpose

The Fleet Specialist is responsible for maintaining all company and related entity owned vehicles and maintenance equipment for daily and business use, in a good, clean, dependable operating condition. Managing of fleet cards, coordinating with internal payroll team for tax deductions. Compile monthly, weekly, and annual reports on vehicle usage, vehicle maintenance, changes, etc. Present to relevant leadership innovative ways on cost saving, improved processes etc within the fleet area.

Vehicle Management and maintenance

• Complying with Traffic & Licensing Department laws and regulations.
• Scheduling regular vehicle maintenance to ensure operational efficiency.
• Maintaining detailed records of vehicle servicing and inspection.
• Developing action plans to either correct or improve the Vehicle Fleet program implementation.
• Vehicle spot checks to ensure cleanness is maintained.
• Provide guidance and support on correct use and maintenance of vehicles.

Reporting

• Submit monthly reports on vehicle service requirements. Submit monthly reports on tickets/ fines received by drivers.
• Submit weekly reports on vehicle usage “concerns” to relevant teams. Submit monthly report to payroll team to petrol card usage on non-fleet vehicles for tax purposes.
• Identify and share trends with stakeholders on driver conduct in relation to vehicles.
• Ensure drivers have up to date licenses when operating LITSA vehicles.
• Create a confidential shared folder for all information relating to vehicles and drivers.

Health, Safety and Environment

• Utilizing GPS systems to monitor drivers and track vehicles in case of theft or misuse.
• Monitoring driver behaviour and highlighting concerns to relevant line management for corrective action.
• Monitor vehicle and driver telemetry health status and report on anomalies.
• Establish, implement, and maintain a journey management program and monitor compliance to H&S journey management requirements.
• Establish, implement, and maintain a consequence management program to ensure compliance to driving behavior rules.

Petrol Cards

• Facilitate and oversee the issuing of petrol cards to qualifying staff. Monitor usage at transaction level, provide analysis reports where anomalies are detected.
• Maintain records of balances and monthly usage on these cards. Submit increase approvals as per required process. Ensure petrol card policy is adhered to by all staff, where there is non-adherence, escalate for consequence management.

• Degree, diploma, or national certificate in, fleet/transport management, logistics or accounting.
• Must obtain and maintain a current, active, full driver’s license.
• 4+ years in a fleet/logistics role. Essential
• Experience in the transportation industry. Desirable
• Understands fleet-specific regulations, licensing, registration, and reporting requirements Essential
• Report writing Essential
• Presentations, graphs etc Essential