Stores Inventory Supervisor at Belgotex Floors

Description

• To lead, manage and optimise the Engineering stores team of operations to ensure Belgotex Vision, ROA, customer satisfaction, volume and profitability goals are achieved. Responsible for monitoring the productivity of staff and managing the adequacy of inventories in a warehouse or distribution center.

SPAN OF CONTROL

KEY ACCOUNTABILITIES & OUTPUTS

Stores Inventory Supervisor

• To coordinate and oversee the daily cycle counts of the various inventory assets.
• To investigate, identify and reconcile the cycle count discrepancies, i.e., shortages as well as overages.
• To audit process along with paper flow errors and try to spot the inconsistencies that affect the accuracy of the inventories.
• Act as a leader to guide, and train staff/student employees, interns, and/or volunteers performing related work.
• To maintain the cycle count records so that it can be reviewed by the management and provide the reports related to cycle count activity.
• The individuals working in this position implement and maintain policies and procedures related to inventory control.
• To supervise and oversee the Stock Controllers when processing various purchase requisitions, receiving reports, purchase orders, inventory requisitions, etc.
• To take periodic physical inventories and ensure that the investment in inventory is maintained at optimum levels.
• To communicate with vendors about the merchandise and its concerned inquiries.
• To prepare consolidated reports of inventory balance and use computer applications and database management to perform the assigned work effectively, for management.
• To authorize all adjustments made to the inventory and investigate the inventory issues like quality control complaints, customer complaints regarding products, etc.
• To track the variances in the inventory, to facilitate better planning as well as interpret variances and correct the problems that have come up.
• To accurately input data related to product description in the inventory system as well as maintain accurate merchandising information and inventory turn performance.
• To work in tandem with various departments and maintain flexible attitude supporting all the work that helps in achieving organizational goals.
• To be accountable for maintaining high levels of customer service, be it internal or external.
• To oversee the coordination of damaged and defective products and make sure that it is accounted and handled properly by disposing it, reconditioning, or returning it to the supplier.
• To ensure that all the employees in the team works towards achieving the objectives related to inventory control management and make suggestions for improvement to the management.
• Inventory storage complies with relevant safety and regulatory aspects in terms of fire security, stacking heights, stacking weights etc.
• Manage and adhere to SHE programme’s and OHS act. 
• Managing risk control, ensure security, safety, and good housekeeping.
• Participating and coordinating audits as and when required. 
• Direct activities that ensure compliance with the applicable safety, health and environment legislation and audit requirements.
• To support Inbound Logistics Manager with adhoc duties as and when needed.
• Report against agreed KPI goals to reflect the department’s performance and expenditure.
• Develop clear short- and long-term action plans to address variances to achieve strategic business goals by using leading indicators and short interval control, monitoring and re-correct techniques.
• Ensure that all processes are documented into required SOP and process flow formats and stored centrally as per agreed document management system.
• Ensure team members follow the most up to date SOPs and transactional documentation to ensure consistency of process.
• Develop and implement continuous improvement processes to improve internal customer service levels, reduce variability and manage supply chain constraints.
• Direct activities that ensure compliance with applicable safety, health and environment legislation and audit requirements.
• Ensure housekeeping is kept to 5S standards.
•  This role is responsible for overseeing the daily functions of the Inbound Stores department is maintained at a high level of excellence. To ensure the team is motivated and empowered to achieved daily duties. 

Requirements
QUALIFICATIONS

• Grade 12 / Matric with Maths/Maths Lit and English
• Supply Chain Diploma / Degree or relevant qualification is advantageous.
• A Valid Forklift License is essential.
• 3 to 5 years relevant logistics and warehouse experience in a similar role within a relevant industry. 

REQUIREMENTS

Knowledge and skill

•                 System and application knowledge e.g., 5S, ERP, MRP, WMS systems is essential.
•                 Proficiency in MS Office applications is essential.
•                 Previous experience working in logistics and warehousing is essential.
•                 Ideally, the individuals wishing to enter this field should have strong analytical and excellent problem-solving skills.
•                 They should possess excellent verbal as well as written communication skills.
•                 Good organization and business administration skills, attention to detail, willingness to improve, learn and adapt in accordance with the modern practice methods are some of the other required skills.
•                 Ability to supervise, control, manage, instruct, and lead others to complete the assigned tasks along with computer skills, especially Excel, Word and Outlook will prove to be a great advantage.
•                 They should be able to manage time effectively, as they may need to handle multiple functions and meet the deadlines consistently.
•                 They should be able to function independently with minimal supervision and should be self-motivated. 

COMPETENCIES: INDIVIDUAL CONTRIBUTOR LEVEL

•          Valuing Differences - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
•          Work standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
•          Earning Trust - Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges.
•          Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
•          Customer Orientation - Placing a high priority on the internal or external customer’s perspective when making decisions and acting; implementing service practices that meet the customers’ and own organization’s needs.
•          Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
•          Safety Focus - Identifying and improving conditions that affect own and others’ safety, upholding safety standards.
•          Planning and Organising - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
•          Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
•          Influencing - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
• Technology Savvy - Leveraging one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.