Vacancies Available at South African Bureau of Standards (SABS)

Minimum Requirements

• National Diploma / Diploma in Management Accounting, Financial Accounting or a related field (NQF Level 6).
• 3 years relevant work experience in Management Accounting.
• Proven track record in processing journals and effective review of income and expenditure general ledger accounts.
• Proven track record in resolving CAPEX motivations.

Duties and Responsibilities

Functional Management

• Analyse and provide weekly sales information to Management Accountants.
• Gather and prepare data reports for sales trends analyses.
• Analyse, investigate and reallocate (where necessary) various income and expense account transactions.
• Gather data for the preparation of financial reports.
• Draw reports from the BI Tool for preparation of financial statements and statutory reports.
• Perform variance analysis on expenses.
• Prepare and process journals for reallocation.
• Manage the Procure-To-Pay process related to Financial Strategy within scope of control, in consultation with the Head.
• Analyse open expense requisitions and orders on a daily basis.
• Follow up with the administrators in the business on aging open orders and ensure closing of aging orders.
• Provide feedback to process owners on incorrect allocations.
• Perform ad-hoc Financial Strategy activities, within scope of control, as and when requested by management.
• Compile or provide input to key operational and strategic reports as required.
• Gather data for the compilation of budgets and forecasts.
• Perform trend and variance analyses on key revenue and expenditure items.
• Prepare final budget templates.
• Allocate all CAPEX motivations received from business to relevant Financial Strategy BU members
• Provide feedback to business on the progress of the CAPEX process
• Follow up and obtain progress on the acquisition of capital assets from the Supply Chain Management BU
• Review and resolve CAPEX motivations and queries where the value is R250 000 or less.
• Gather relevant data to monitor the returns from the acquired capital assets.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication to all relevant stakeholders.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries, complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required

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Minimum Requirements

• 3 years relevant work experience in a credit management environment 
• Must have experience working with ledger portfolios between R 6m - R 10m per month.
• Experience in working with ledger portfolios across multiple industry sectors and/or company sectors is essential.

Duties and Responsibilities

Functional Management

• Collect outstanding debt from the SABS customer base pertaining to overdue customer ledger portfolios.
• Contact customers via written and verbal communication and achieve minimum set departmental targets (i.e. ensuring high levels of ledger coverage).
• Advise management of possible bad debt occurrences.
• Review own ledger portfolios and ensure workload is prioritized accordingly to ensure departmental collections targets are maximized.
• Refer disputes/complaints to internal stakeholders for resolution and provide advice to internal stakeholders if dispute is credit management related (i.e. duplicate invoices, incorrect statement of account, etc.).
• Follow-up with line management and external customers regarding dispute resolution and monitor progress accordingly.
• Compile debt status reports as requested by management.
• Provide information on account status within own ledger portfolio for compilation of monthly reports by management.
• Archive all verbal and written communications and documentation in relevant databases accordingly.
• Assist in optimising the functional budget in consultation with the Supervisor: Collections.
• Ensure adequate stakeholder consultation is undertaken at all stages of request fulfilment.
• Ensure that due protocols and professional customer service is delivered at all times.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Review related Standard Operating Procedures in consultation with leadership to ensure business optimisation.

Stakeholder Management 

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication to all Financial Reporting and other Finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries, complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required.

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Minimum Requirements

• National Diploma / Diploma in a relevant scientific discipline (NQF Level 6)
• Technical signatory status is essential
• 3 years’ relevant work experience in a relevant scientific discipline. 
• Work exposure in specific SANS (as required by the specific laboratory) is essential.

Duties and Responsibilities

Functional Management

• Oversee and conduct manual or automated tests and generate results as required.
• Receive and record all samples from clients before testing.
• Plan and prepare to conduct tests.
• Analyse recorded or generated test results.
• Compile and verify the technical correctness and completeness of the test reports.
• Conduct quality verification on all test reports generated in the laboratory.
• Interpret test standards and methods and generate reports.
• Develop and coordinate testing schedules with the team.
• Research, develop and validate new testing methods.
• Conduct witness testing for internal and external clients to demonstrate and verify testing processes.
• Conduct proficiency testing for industry benchmark purposes as and when required.
• Prepare and apply calibration and maintenance procedures and ensure that all equipment is calibrated and maintained.
• Conduct root cause analysis within laboratory and ensure the effective implementation of corrective and preventative measures.
• Apply appropriate maintenance and basic trouble shooting requirements.
• Calibrate and verify test equipment.
• Ensure all Laboratory assets are accounted for in area of control and participate in asset verification.
• Ensure that commissioning reports of equipment are compiled and asset registration and capitalization is done timeously as per SABS policies.
• Process samples and participate in proficiency schemes (including intra and inter Laboratory comparisons).
• Participate in in-house test validations as required to confirm the results.
• Conduct all activities assigned to maintain the Quality Management System and Accreditation and participate in the maintenance of the quality management system in accordance with the Quality Manual and the laboratory’s accreditation to the relevant technical standards.
• Prepare for internal audits and maintain alignment to audit processes.
• Provide advocacy and assist with technical specifications and requirements to generate quotations.
• Analyse customer requirements and check alignment with technical(testing) specifications
• Provide customer advice on interpretation and application of technical(testing) specifications
• Conduct training on equipment used for testing to stakeholders as and when its required.
• Document and alert Standard Writers on identified errors in the specifications or Standard documents.
• Conduct training and coaching sessions for other Test Officers and mentor them (Test Officers) who are in the process of acquiring Technical Signatory status.
• Maintain a safe working environment by adhering to all safety principles and procedures.
• Keep abreast of all the changes in Occupational Health and Safety requirements.
• Keep abreast with developments in the technical committees, working groups and industry trends.
• Complete the Competence Development Ladder (CDP) for the next level.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Assist in the preparation and support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with legislative and accreditation requirements.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organization’s reputation.
• Represent and participate in the organization’s committees and tasks teams when required.
• Convene and attend meetings (e.g., technical committees, working groups etc.) and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required

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Minimum Requirements

• Diploma in Office Administration, Office Management or a related field (NQF Level 5)
• 1 – 2 years relevant work experience
• Proven track record in executing Head level administrative functions
• Proven track record in report writing and presentation formatting
• Must have understanding of invoicing, requisition ordering and basic procurement protocols

Duties and Responsibilities

Functional Management

• Provide relevant office administrative duties relating to the receiving of telephone calls, correspondence and emails.
• Treat information and documentation as private and confidential, and only disclose to any parties through the HEAD’s approval.
• Provide general administrative support to Internal Audit as required.
• Treat information and documentation as private and confidential, and only disclose to parties through Management approval.
• Ensure that all communications and information for Internal Audit and Accreditation are directed to the relevant parties, accordingly.
• Co-ordinate all administrative arrangements for relevant Internal Audit sessions as required (including logistical arrangements, booking of meeting rooms etc.) 
• Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
• Perform special duties as directed by the HEAD, including the collation and summarization of information.
• Assist with the compilation of relevant documents for the HEAD.
• Prepare agendas, documents and meeting packs for agreed upon meetings.
• Maintain the relevant filing and record management system for Internal Audit and Accreditation and other office flow procedures to ensure easy retrieval of records.
• Ensure that all in scope documents are filed, managed and updated appropriately.
• Ensure that all information relevant to Internal Audit and Accreditation is provided and directed accordingly to the relevant parties. 
• Coordinate the logistical arrangements of relevant Internal Audit meetings and sessions in an effective and efficient manner and ensure the documentation is distributed to meeting delegates.
• Receive and direct guests for relevant meetings and sessions in a professional manner.
• Collect and prepare all printed materials as required for meetings and sessions where necessary.
• Conduct weekly stock controls and maintain appropriate levels for common materials and resources utilised by Internal Audit and Accreditation. Notify supervisor to replenish stock as necessary.
• File, update and manage all documents appropriately as per standard operating procedures.

Risk and Compliance Management 

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to
• identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Managers and Executives to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
• Uphold the image of the office of the HEAD in all interactions with stakeholders.
• Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.
• Convene and attend meetings and present relevant information to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.