Team Administrator, Human Resources at Standard Chartered Bank

• rovide timely and comprehensive administrative support to the Cluster Head HR, Southern Africa; including telephone coverage, research requests, client support and other tasks/projects as required
• Assist in the preparation of all correspondence, presentations and reports as required
• Manage and coordinate diaries including arranging and booking internal/external meetings
• Working with HR colleagues to ensure efficient management of the department (eg in relation to supplies/services) and liaising with other departments (eg IT, Mailroom, Accounts/Finance, HR).

Contacts:

• Maintain and update as events, meetings, conference take place (as required)

Cost management:

• Prepare claims for reimbursements of business expenses (Travel & Expenses)
• Submit monthly expenses in PeopleSoft for approval well within due dates
• Submit invoices for payment in eProc
• Submit cash receipts for reimbursement in Peoplesoft
• Raise RMS's as necessary. Work with IT / Tech Procurement teams

Travel itinerary:

• Arrange all aspects of travel (international & domestic): flights, trains, cars, hotels, visas - through CWT, internal systems
• Set-up meetings when travelling

Events:

• Assist in the preparation and organisation of events (internal and client facing) as required

People and Talent:

• New joiners - work with Onboarding Specialist to ensure all technology (computer/phone/etc) have been ordered. Using various systems in coordination with HR, Procurement, IT, Property
• Terminated employees - ensure all Bank's items are collected (computer/phone/Corporate card). Using various systems in coordination with HR, Procurement, IT, CRES
• Regulatory & Business Conduct:

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group's Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
• Lead the HR Team to achieve the outcomes set out in the Bank's Conduct Principles
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Stakeholders

• Head HR
• HR Team in South Africa and across AME
• Cluster Head's HR

Our Ideal Candidate

• Academic or Professional Education/Qualifications: Degree or professional qualification preferred
• Languages: English