Career Opportunities at Wood

Overview / Responsibilities

Wood is currently recruiting for a Accounts Payable Administrator for our office based in Waterfall City.

Job Objective:

• Ensure accuracy of cost allocation of all accounts payable.
• Ensure all accounts payable are approved in accordance with procedure.
• Ensure suppliers are paid in accordance with contractual terms of payment.

Key Accountabilities & Responsibilities

• Receive correspondence in the form of e-mail and check for invoices and/or supplier statements on a daily basis.
• Audit invoices received according to Policy & procedure – review address & VAT numbers, apply date received & allocation cage stamps.
• Receive PO (purchase orders) and supporting documentation from Procurement Department. Request PO should invoices amount exceed R 5,000.00 as per company Policy & Procedure.
• Maintain ORF (Order Record Form) = spreadsheet on MS Excel to record invoices and to ensure total of invoices received agrees to PO (Purchase Order).
• Capture invoices as unaudited / log invoices on JDE Accounting system (Logged Suspense account 3611).
• Diners – capture on MS Excel spreadsheet, apply ticket number, and match to Protea Travel Invoice & travel orders.
• Rent – capture all rent invoices, check against contract when/where necessary, query irregularities.
• Intercompany Invoice – receive & capture all Intercompany invoices in accordance with Policy & Procedure.
• Process all other invoices received.
• Print and review daybook to ensure accuracy of all transactions processed the previous day.
• Process any daybook corrections (credit & re-enter / JV entry).
• Distribute invoices for approval - Department / Project Managers.
• Receive approved invoices and capture as approved on JDE Accounting System – process GL distribution from Logged Suspense 3316.
• Maintain monthly creditor reconciliations by reconciling vendor statements to JDE Accounts Payable Control Accounts.
• Produce invoice payment list & remittance advice - handover to Treasury Administrator for payment.
• Receive paid invoices & cage stamp with paid stamp.
• Scan Invoices and remittance and file copies on the “W” drive under Accounts Payable. File supplier invoices in files that been stored in the zipper.
• Open new vendor accounts on JDE (receive requested required documentation as per Policy & Procedure, check if correct & open on JDE).
• Complete Customer application forms as/when requested from suppliers.
• Process journal vouchers as needed (Including any Bidvest forex differences or reallocations).
• Process Bar (function) entries.
• Ensure 1111.999 Bank currency account is clear.
• Company Insurance:
• Send correspondence / confirmation to JLT for new vehicles;
• Receive claim forms from staff, check & forward to JLT;
• Follow up on all outstanding claims;
• Audit Insurance related invoices, for example Panel Beater invoices against Assessor report and actual quotes received;
• Query irregularities;
• Process payments .

Skills / Qualifications

Qualifications:

• Matric (post matric will be advantageous)

Knowledge, skills and experience:

• Good overall knowledge of accounts payable procedures and controls.
• Team work.
• Attention to detail.
• Accountability
• High Performance
• JDE financial system

Personal attributes:

• Team player, hard worker & honest.

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Overview / Responsibilities

Wood is currently recruiting for Senior Mechanical Engineer with extensive experience in the oil and gas petrochemical industry.

Job Objective:

• Technical Design Ability – Under minimal supervision completes technical design work using company and Client design methods, standards and data in line with Project requirements. Provision of support to designers.
• Technical Expertise - Possesses advanced levels of technical expertise required to do the job, however continuously work towards improving and updating technical abilities. Will personally seek out opportunities to develop technical knowledge base.
• Cross Discipline Project and Team Interaction - Appreciation of project set up and team structure across disciplines. Under minimal guidance working with other discipline designers.
• Understanding and meeting schedule and schedule dependencies - Awareness of personal targets for deliverable production and deliverable schedule.
• Commercial Awareness and Customer Focus – Under minimal direction develops the engineering requirement.
• Interpretation of Engineering Requirements - Under minimal direction develops the engineering requirement.

Skills / Qualifications

Qualifications:

• BSc, BEng, BTech (Mechanical)

Knowledge, skills and experience:

• 8 Years minimum experience

Personal attributes:

• Initiative - Grasps new or unfamiliar concepts quickly and can effectively deal with complexity and ambiguity. Identifies issues in a constructive manner and recommends solutions. Uses innovative and novel approaches to find solutions
• Change and Adaptability - Gains awareness for, and an understanding of, the position of stakeholders. Readily adapts to changing circumstances
• Interpersonal Communications - Actively listens and seeks to understand others’ points of view. Communicates openly and honestly to all levels of the organization. Expresses ideas and exchanges information clearly and persuasively
• Problem Solving - Grasps new or unfamiliar concepts quickly and can effectively deal with complexity and ambiguity. Identifies issues in a constructive manner and recommends solutions. Uses innovative and novel approaches to find solutions
• Planning, Organising & Execution Prioritizes and plans work activities. Uses time efficiently. elati orking ability.

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Overview / Responsibilities

Wood is currently recruiting for a Senior Document Controller with extensive experience in the Oil & Gas, Petrochemical or similar sector of the industry to provide support to our Client in the execution of projects.

Job Objective:

• Co-ordinate the input of progress information (expedited from discipline engineers) into DMS at regular cut-off dates as specified by the project. Ensure that data is input accurately by the agreed cut-off time, and consequent reports are produced according to an agreed project schedule. Resolve any queries on progress issues with discipline engineers and/or Planning Group.
• Ensure that the progress of in-house and client reviews of all technical data is closely monitored, and highlight problem areas to the Manager Project Controls
• Ensure that all documentation and progress reports are produced on time as required and that regular exception reports on late documentation are made available for management review.
• Constantly review the suitability of DMS reports for project requirements, and request changes via Manager Project Controls
• Frequently check that all record files required by the project are being maintained in good order to comply with QA requirements.
• Provide full co-operation to the QA Group at internal audits, and similarly to external audit personnel for LRQA assessments. Rectify any agreed corrective actions/non-conformities as they arise.
• Ensure that, where possible, end of job documentation is completed within three months of the project handover date.
• Co-operate closely with archiving/final dossier personnel such that final project dossier, microfilming / scanning and archiving can be completed correctly.
• Ensure that project documentation is given to Archiving in a ready-to-archive state.

Skills / Qualifications

Qualifications:
 

• Senior Certificate and any other relevant qualification

Knowledge, skills and experience:

• Pre-award and Contract Tender experience
• Experience gained from onsite construction projects. a

Personal Qualities

• Effective conflict resolution skills
• Excellent organisational skills
• Excellent communication skills
• Sympathetic and a good listener