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Bidvest Facilities Management was founded in 2002 under the name Total Facilities Management Company (TFMC). It was a joint venture with Atkins, one of Western Europe's leading engineering and facilities management organisation. The purpose was to facilitate the outsourcing of the infrastructure management group within a major organisation, and to embed inte...
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ROLE PURPOSE
To carry out timeous and quality planned, preventative and emergency maintenance on specified Air-conditioning and Water Reticulation units to give effect to the business maintenance strategy and Client service standards
MAIN OUTPUTS
- Implement equipment service specifications in accordance with Client and Company requirements
- Install & commission air-conditioning and water reticulation equipment in accordance to specification
- Conduct maintenance on air-conditioning & water reticulation equipment as per schedule, preventative or emergency fault rectification
- Perform inspection of facility, air-conditioning equipment on site, identify areas of risk and report back for rectification
- Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans
- Ensure quality of work and timeous completion of all field request
- Provide constant feedback to the Supervisor & Client on restoration of operations
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- N3 - N6 in Mechanical Engineering
- Trade-Test in HVAC (Air-conditioning & Refrigeration), Additional Trade-Test in Electrical advantageous
- Matric (Senior Certificate)
- Valid SA Driver’s License
- 3yrs relevant experience in air-conditioning equipment maintenance field & digital control systems, min 2yrs experience in Trade
- Maintenance of air-conditioning equipment & water reticulation systems
- MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge
- Knowledge of OHS Act
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Good Written Communication
- Customer Focus
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
go to method of application »
ROLE PURPOSE
To carry out timeous and quality planned, preventative and emergency maintenance on specified Air-conditioning and Water Reticulation units to give effect to the business maintenance strategy and Client service standards
MAIN OUTPUTS
- Implement equipment service specifications in accordance with Client and Company requirements
- Install & commission air-conditioning and water reticulation equipment in accordance to specification
- Conduct maintenance on air-conditioning & water reticulation equipment as per schedule, preventative or emergency fault rectification
- Perform inspection of facility, air-conditioning equipment on site, identify areas of risk and report back for rectification
- Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans
- Ensure quality of work and timeous completion of all field request
- Provide constant feedback to the Supervisor & Client on restoration of operations
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- N3 - N6 in Mechanical Engineering
- Trade-Test in HVAC (Air-conditioning & Refrigeration), Additional Trade-Test in Electrical advantageous
- Matric (Senior Certificate)
- Valid SA Driver’s License
- 3yrs relevant experience in air-conditioning equipment maintenance field & digital control systems, min 2yrs experience in Trade
- Maintenance of air-conditioning equipment & water reticulation systems
- MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge
- Knowledge of OHS Act
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Good Written Communication
- Customer Focus
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting
- Teamwork & Partnering
- Relationship Building
- Interactive Reasoning
go to method of application »
ROLE PURPOSE
Maintaining the Site Maintenance on ATC sites as per the required Scope of Work as specified by the Customer. Drive planned preventative, corrective and emergency maintenance on all non-network infrastructure such as Air-Conditioning, Electrical plant and general infrastructure to give effect to the business maintenance strategy and client service standards.
MAIN OUTPUTS
- Maintain the ATC sites according to Scope of Work and any instructions/standards provided.
- Meet the daily/weekly/monthly Target.
- CPM Technician must ensure Tools, Vehicles, Test Equipment, Laptops, Cellphones are looked after and checked for condition and ensure all of these are safe for use and maintained on a register.
- CPM Technician must ensure he/she complies with and adhere to the Health and Safety requirements of Bidvest FM and the client’s requirement as applicable on the site.
- To ensure that all access procedures as well as work status updates are done in accordance with the agreed procedures and processes.
- Restoring sites within SLA to standard.
- Adhering to quality requirements as stipulated by scope of work.
- Managing assistant daily to ensure optimal performance of the team, report any deviances to management.
- Identifying where site enhancements is due and obtaining authorization to proceed.
- Completing tasks onsite within allocated timeframes.
- Adhering to instructions given by management.
- Ensure that your e-mail address and company phone is always operational.
- The CPM technician will always answer his phone when on duty and return calls as soon as possible when not on duty.
- Report any unsafe work situations to management.
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National N3-Electrical Engineering
- Trade Theory Electrician (26D),or Section 28,
- Electrician, Three Phase Wireman’s License
- Refrigeration Trade Test (Advantage).
- Matric/Grade 12
- Valid Code 08 EB Driver’s License (4*4 and advanced driving will be an advantage)
- 3-5 Years CPM (Corrective Maintenance)/PPM (Preventative Maintenance)
- Experience in the GSM and Core Network Telecommunications Environment.
TECHNICAL / CORE COMPETENCIES
- Maintenance skills
- Rectifier and PDU (Power Distribution unit)
- Prism skills
- Communication and Leadership Skills
- Electrical skills-Basic Site maintenance and fault finding
- Advance Driving skills and 4x4 Optional for rural areas.
- Basic Radio frequency knowledge
- WHO (Working on Heights) WOH (Working on Heights)- Rescue
- IMS (Integrated Management System)
- Medical Clearance Certificate
- Inhouse maintenance system.
- Microsoft Office [Word, Excel, Outlook]
go to method of application »
ROLE PURPOSE
Maintaining the Site Maintenance on ATC sites as per the required Scope of Work as specified by the Customer. Drive planned preventative, corrective and emergency maintenance on all non-network infrastructure such as Air-Conditioning, Electrical plant and general infrastructure to give effect to the business maintenance strategy and client service standards.
MAIN OUTPUTS
- Maintain the ATC sites according to Scope of Work and any instructions/standards provided.
- Meet the daily/weekly/monthly Target.
- CPM Technician must ensure Tools, Vehicles, Test Equipment, Laptops, Cellphones are looked after and checked for condition and ensure all of these are safe for use and maintained on a register.
- CPM Technician must ensure he/she complies with and adhere to the Health and Safety requirements of Bidvest FM and the client’s requirement as applicable on the site.
- To ensure that all access procedures as well as work status updates are done in accordance with the agreed procedures and processes.
- Restoring sites within SLA to standard.
- Adhering to quality requirements as stipulated by scope of work.
- Managing assistant daily to ensure optimal performance of the team, report any deviances to management.
- Identifying where site enhancements is due and obtaining authorization to proceed.
- Completing tasks onsite within allocated timeframes.
- Adhering to instructions given by management.
- Ensure that your e-mail address and company phone is always operational.
- The CPM technician will always answer his phone when on duty and return calls as soon as possible when not on duty.
- Report any unsafe work situations to management.
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National N3-Electrical Engineering
- Trade Theory Electrician (26D),or Section 28,
- Electrician, Three Phase Wireman’s License
- Refrigeration Trade Test (Advantage).
- Matric/Grade 12
- Valid Code 08 EB Driver’s License (4*4 and advanced driving will be an advantage)
- 3-5 Years CPM (Corrective Maintenance)/PPM (Preventative Maintenance)
- Experience in the GSM and Core Network Telecommunications Environment.
TECHNICAL / CORE COMPETENCIES
- Maintenance skills
- Rectifier and PDU (Power Distribution unit)
- Prism skills
- Communication and Leadership Skills
- Electrical skills-Basic Site maintenance and fault finding
- Advance Driving skills and 4x4 Optional for rural areas.
- Basic Radio frequency knowledge
- WHO (Working on Heights) WOH (Working on Heights)- Rescue
- IMS (Integrated Management System)
- Medical Clearance Certificate
- Inhouse maintenance system.
- Microsoft Office [Word, Excel, Outlook]
go to method of application »
ROLE PURPOSE
Maintaining the Site Maintenance on ATC sites as per the required Scope of Work as specified by the Customer. Drive planned preventative, corrective and emergency maintenance on all non-network infrastructure such as Air-Conditioning, Electrical plant and general infrastructure to give effect to the business maintenance strategy and client service standards.
MAIN OUTPUTS
- Maintain the ATC sites according to Scope of Work and any instructions/standards provided.
- Meet the daily/weekly/monthly Target.
- CPM Technician must ensure Tools, Vehicles, Test Equipment, Laptops, Cellphones are looked after and checked for condition and ensure all of these are safe for use and maintained on a register.
- CPM Technician must ensure he/she complies with and adhere to the Health and Safety requirements of Bidvest FM and the client’s requirement as applicable on the site.
- To ensure that all access procedures as well as work status updates are done in accordance with the agreed procedures and processes.
- Restoring sites within SLA to standard.
- Adhering to quality requirements as stipulated by scope of work.
- Managing assistant daily to ensure optimal performance of the team, report any deviances to management.
- Identifying where site enhancements is due and obtaining authorization to proceed.
- Completing tasks onsite within allocated timeframes.
- Adhering to instructions given by management.
- Ensure that your e-mail address and company phone is always operational.
- The CPM technician will always answer his phone when on duty and return calls as soon as possible when not on duty.
- Report any unsafe work situations to management.
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National N3-Electrical Engineering
- Trade Theory Electrician (26D),or Section 28,
- Electrician, Three Phase Wireman’s License
- Refrigeration Trade Test (Advantage).
- Matric/Grade 12
- Valid Code 08 EB Driver’s License (4*4 and advanced driving will be an advantage)
- 3-5 Years CPM (Corrective Maintenance)/PPM (Preventative Maintenance)
- Experience in the GSM and Core Network Telecommunications Environment.
TECHNICAL / CORE COMPETENCIES
- Maintenance skills
- Rectifier and PDU (Power Distribution unit)
- Prism skills
- Communication and Leadership Skills
- Electrical skills-Basic Site maintenance and fault finding
- Advance Driving skills and 4x4 Optional for rural areas.
- Basic Radio frequency knowledge
- WHO (Working on Heights) WOH (Working on Heights)- Rescue
- IMS (Integrated Management System)
- Medical Clearance Certificate
- Inhouse maintenance system.
- Microsoft Office [Word, Excel, Outlook]
go to method of application »
ROLE PURPOSE
Maintaining the Site Maintenance on ATC sites as per the required Scope of Work as specified by the Customer. Drive planned preventative, corrective and emergency maintenance on all non-network infrastructure such as Air-Conditioning, Electrical plant and general infrastructure to give effect to the business maintenance strategy and client service standards.
MAIN OUTPUTS
- Maintain the ATC sites according to Scope of Work and any instructions/standards provided.
- Meet the daily/weekly/monthly Target.
- CPM Technician must ensure Tools, Vehicles, Test Equipment, Laptops, Cellphones are looked after and checked for condition and ensure all of these are safe for use and maintained on a register.
- CPM Technician must ensure he/she complies with and adhere to the Health and Safety requirements of Bidvest FM and the client’s requirement as applicable on the site.
- To ensure that all access procedures as well as work status updates are done in accordance with the agreed procedures and processes.
- Restoring sites within SLA to standard.
- Adhering to quality requirements as stipulated by scope of work.
- Managing assistant daily to ensure optimal performance of the team, report any deviances to management.
- Identifying where site enhancements is due and obtaining authorization to proceed.
- Completing tasks onsite within allocated timeframes.
- Adhering to instructions given by management.
- Ensure that your e-mail address and company phone is always operational.
- The CPM technician will always answer his phone when on duty and return calls as soon as possible when not on duty.
- Report any unsafe work situations to management.
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National N3-Electrical Engineering
- Trade Theory Electrician (26D),or Section 28,
- Electrician, Three Phase Wireman’s License
- Refrigeration Trade Test (Advantage).
- Matric/Grade 12
- Valid Code 08 EB Driver’s License (4*4 and advanced driving will be an advantage)
- 3-5 Years CPM (Corrective Maintenance)/PPM (Preventative Maintenance)
- Experience in the GSM and Core Network Telecommunications Environment.
TECHNICAL / CORE COMPETENCIES
- Maintenance skills
- Rectifier and PDU (Power Distribution unit)
- Prism skills
- Communication and Leadership Skills
- Electrical skills-Basic Site maintenance and fault finding
- Advance Driving skills and 4x4 Optional for rural areas.
- Basic Radio frequency knowledge
- WHO (Working on Heights) WOH (Working on Heights)- Rescue
- IMS (Integrated Management System)
- Medical Clearance Certificate
- Inhouse maintenance system.
- Microsoft Office [Word, Excel, Outlook]
go to method of application »
ROLE PURPOSE
Maintaining the Site Maintenance on ATC sites as per the required Scope of Work as specified by the Customer. Drive planned preventative, corrective and emergency maintenance on all non-network infrastructure such as Air-Conditioning, Electrical plant and general infrastructure to give effect to the business maintenance strategy and client service standards.
MAIN OUTPUTS
- Maintain the ATC sites according to Scope of Work and any instructions/standards provided.
- Meet the daily/weekly/monthly Target.
- CPM Technician must ensure Tools, Vehicles, Test Equipment, Laptops, Cellphones are looked after and checked for condition and ensure all of these are safe for use and maintained on a register.
- CPM Technician must ensure he/she complies with and adhere to the Health and Safety requirements of Bidvest FM and the client’s requirement as applicable on the site.
- To ensure that all access procedures as well as work status updates are done in accordance with the agreed procedures and processes.
- Restoring sites within SLA to standard.
- Adhering to quality requirements as stipulated by scope of work.
- Managing assistant daily to ensure optimal performance of the team, report any deviances to management.
- Identifying where site enhancements is due and obtaining authorization to proceed.
- Completing tasks onsite within allocated timeframes.
- Adhering to instructions given by management.
- Ensure that your e-mail address and company phone is always operational.
- The CPM technician will always answer his phone when on duty and return calls as soon as possible when not on duty.
- Report any unsafe work situations to management.
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- National N3-Electrical Engineering
- Trade Theory Electrician (26D),or Section 28,
- Electrician, Three Phase Wireman’s License
- Refrigeration Trade Test (Advantage).
- Matric/Grade 12
- Valid Code 08 EB Driver’s License (4*4 and advanced driving will be an advantage)
- 3-5 Years CPM (Corrective Maintenance)/PPM (Preventative Maintenance)
- Experience in the GSM and Core Network Telecommunications Environment.
TECHNICAL / CORE COMPETENCIES
- Maintenance skills
- Rectifier and PDU (Power Distribution unit)
- Prism skills
- Communication and Leadership Skills
- Electrical skills-Basic Site maintenance and fault finding
- Advance Driving skills and 4x4 Optional for rural areas.
- Basic Radio frequency knowledge
- WHO (Working on Heights) WOH (Working on Heights)- Rescue
- IMS (Integrated Management System)
- Medical Clearance Certificate
- Inhouse maintenance system.
- Microsoft Office [Word, Excel, Outlook]
go to method of application »
ROLE PURPOSE
The role will involve towing of Mobile Bowsers, refuelling generators, conducting Visual Inspections and Housekeeping of generator rooms. Actual and potential generator nonconformities are dealt with and that corrective and preventative actions are taken to report to the upper management
MAIN OUTPUTS
- Refueling of Static and Mobile Generators
- Performing basic Power checks and facilitate manual changeover between Eskom and Generator supply
- Maintaining the general condition and cleanliness of Generators, Bowsers, and all Company Assets
- Perform Quality measures and Audits
- Oversea and Identify the possible risks that may affect H&S, workflow, quality, performance, etc., and must report all risks identified on time in the proper means of communication to urgency
- Escalate generator repair requirements to the Site Supervisor
- Will be expected to work overtime in line with Load Shedding Schedules
- Weekly generator Inspections on Site
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- N courses in Electrical/Mechanical Engineering
- Trade Test- Mechanical will be beneficial but not required
- Matric/Grade 12
- Valid Code 08 EB/EC or EC1 Driver’s License
- Dangerous Goods Driving Permit
- PDGP Permit
- ECB 1 Trailer towing
- 1 Years’ experience
- Knowledge of generator maintenance and operation in the service management industry
- Medicals as per H&S requirements
- HIRA (Fire & Fist aid)
- Microsoft Windows
- Microsoft Word and Excel
- IMS (Integrated Management System)
FUNDAMENTAL COMPETENCIES
- Result Orientation
- Initiative/Proactively
- Pays attention to detail
- Stress tolerance
- Passionate
- Decisiveness
- Flexibility
- Team Performance Driven
- Customer/Client Focus
- Quick Reaction
- Self-Driven
- Good interpersonal skills
- Listening
- Teamwork
go to method of application »
ROLE PURPOSE
To provide business development support by implementing marketing initiatives that creates awareness of products and services and supports customer engagement, supporting contract retention and support new business acquisition
MAIN OUTPUTS
Marketing and Events Management
- Develop annual customer engagement plan and execute as required. Monitor effectiveness and report.
- Recommend and implement Customer Relationship Brand activities / initiatives bi-annually and report.
- Research, plan and manage client events and related networking opportunities.
- Planning, sourcing, preparation, and ROI of events/exhibitions
- Obtain and manage the ordering of marketing quotes for events, print and other requirements.
- Manage memberships Organisations / networking events on Membership Schedule
- Update schedule of all industry bodies quarterly
- Ensure annual memberships are kept up to date
- Review events / publications that may be of interest to our business / clients and report
- Recommend any other industry memberships for consideration
- Support sales team in new business acquisition strategies by providing monthly feedback on competitor clients, identifying new business opportunities, and maintaining relationships on lost contracts.
Market research – to be provided in monthly report
- Local and international Market Reports / surveys and trends on the FM market, property market and anything else related to our industry.
- Report on upcoming RFP’s or opportunities in the market
- New trends / opportunities for growth or customer attraction / retention
- Industry related developments / impacts / news
- Create and support sales collateral and toolkit development from scratch including conducting kick off call with Technical Solutions and Soft Services Development and other stakeholders to discuss agenda, sales toolkit and timelines etc.
Digital Communication:
- Responsible for monthly social media content and posting.
- Copywriting for social media posts
- Website updates
- Creating, updating, and maintaining website content.
- Assist with product blogs.
- SEO write-ups
- Adword creation, corrections/adjustments, analysis, and reports
- Online advertising
- Intranet updates
Administrative Functions:
- Bi-annual customer surveys assessing client and customer satisfaction levels. Detailed report with scoring to be submitted 3rd week June and 3rd week November annually.
- Client information
- Overall score per contract and total survey population
- Agreed survey questions (to be approved with CSMO prior to starting surveys)
- Category comparisons across clients
- Category comparisons across contract managers
- Opportunity assessment
- Risk assessment
- Present results to Exco quarterly.
- Thank you letter to be sent to all participants from CEO
- Bi-annual client surveys – 60% to be surveyed by end May and 20 November annually.
- Client information
- Overall score per contract and total survey population
- Agreed survey questions (to be approved with CSMO prior to starting surveys)
- Category comparisons across clients
- Category comparisons across contract managers
- Opportunity assessment
- Risk assessment
- Present results to Exco quarterly.
- Thank you letter to be sent to all participants from CEO
- Continuous assessments in the form of interviews, surveys, questionnaires and other appropriate means to assess client satisfaction and possible changing client needs within the business. Feedback and recommended actions to be provided to CSMO and COO’s and CEO within 1 week of assessment.
- Taking ownership of your own workload and correctly allocating your available time each day, will allow you to consistently supply your work to your marketing supervisor in a timely manner.
- Assist CSMO with market segments and analysis to create new marketing strategies and campaigns.
- Track tasks and provide feedback to the CSMO
- Assist with internal documentation.
- Ensure minimum stock levels on giveaways and client gifts are maintained at all times
- Arrange at least 1 annual expo / show / exhibition for new customer attraction
- Manage and execution of agreed annual CRM activities
- Events (cricket / lunches / staff sessions etc.) – provide proposed list of guests / attendees 2 weeks prior with detail plan of action incl estimated budget. All changes to be approved.
- Provide regular feedback.
- Client birthdays – provide list of client birthday’s for upcoming month. Arrange approved gift and card signed by Exco.
- Annual agreed celebration days (World FM Day / Heritage Day etc.) – submit plan monthly.
- Exhibitions / shows / events – prepare plan with budget and activities for approval 6 weeks prior to event.
- Other – as agreed
Reporting Functions
- Weekly report on planned activities, budget or resource requirements,
- Monthly activity plan with quotes / detailed customer list etc.
- Monthly feedback report
- Quarterly board report highlighting key activities, surveys completed, opportunities and risks identified.
- Quarterly report on competitors / contracts due for renewal / retender list / Memberships / Contract Info Schedule /
- Bi-annual stock-take of gifts / cricket box refreshments etc
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- Bachelor’s diploma or degree in marketing, events, business, or related field
- Matric (Senior Certificate)
- Valid Driver’s License
- Min 4yrs relevant experience in providing business support functions within Sales & Marketing environment
- Solid Marketing, events, Office Administration & Customer Service
- Working knowledge of: Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel), Adobe Creative Cloud, Indesign, Photoshop, Illustrator, Wordpress (optional)
- Familiarity with SEO/SEM and Google Analytics
FUNDAMENTAL COMPETENCIES
- Outgoing / extrovert personality type
- Attentive To Detail
- Stress Tolerant
- Creative and thinking out the box
- Assertive
- Able to deal with all levels
- Customer/Client Focused
- Ability To Dealing With Ambiguity
- Deadline driven
- Planning & Scheduling
- Teamwork
- Relationship Building
- Good Listening Skills
- Excellent Oral Communication
go to method of application »
ROLE PURPOSE
The main purpose of this role is to assess, transfer and development of technical skills in Operations to ensure sustainable high quality of workmanship and skills.
MAIN OUTPUTS
- Assessment of technical employees.
- Facilitation of Technical Training
- To conduct job observations
- Facilitation of Unemployed Learnership Programme.
- Conduct Training assessments.
- Development of Technical Training material.
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- N4-6 Mechanical/Electrical Engineering or S4 Level (Equivalent) plus Trade Test
- Assessor and/or Moderator
- Matric (Senior Certificate)
- Valid SA Drivers’ License
- At least 3 years work experience on Energy/Standby Power/HVAC or Fire and Access.
- Must have analytical ability to assess skills shortages and address technical challenges.
- Person needs to be a good communicator with the ability to coach others.
- Computer literacy with sufficient knowledge of the MS Office software in particular, Excel and Word.
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Good Written Communication
- Results Orientation
- Customer Focus
- Innovative
- Problem Analysis
- Planning/Scheduling/Objective Setting
- Functional - and Technical Skills
- Teamwork & Partnering
- Relationship Building
go to method of application »
ROLE PURPOSE
Providing support to the Executive and Facilities Management Team to effectively organize and manage areas under his / her jurisdiction and implement portfolio and operational strategy.
MAIN OUTPUTS
Operational
- Create and maintain preventative maintenance on the help desk
- Manage of contractors
- Conduct routine inspections, spot checks.
- Liaise with BFM procurement department service and follow any procedures as required
- Logging of calls and follow up
- Maintain an approved list of contractors
- Financial: Review and report on monthly variance consideration
- Identify with Soft Services Inspections, areas for improvement
General Administration
- Manage Admin activities such as parking, refreshments, catering, booking of meetings and venue and taking minutes
- Filing and submission of all documentation.
- Provide regular feedback to all relevant staff and stakeholders to ensure compliance with company policies.
- Collate, distribute and control sensitive information and reports to authorised persons only.
- Analyse, correct, consolidate and prepare all project related documents for reporting purposes.
- Update all relevant control mechanisms to reflect current situation accurately
- Communicate challenges / concerns to relevant stakeholders timeously.
- Assist in managing all areas of key customer relationships
Health & Safety
- Adhere to the BFMs Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position.
- Adopt and maintain ISO policy, procedures and standards for the site
- Implement any measures you may identify in accordance with the standards and procedures
- Meet and maintain H&S Audit results of 75% per audit
Reporting
- Prepare presentations for Operations/relevant stakeholders when required.
- Update and maintain all records, including guarantees, COC’s and approval documentation
- Compile and prepare statistics/reports ass and when required.
Adhoc
- Undertake such any other responsibilities as directed by Management.
- Responsible for further specific projects as delegated by the Executive.
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- National Diploma in Administration or related qualification
- Certificate in Project management would be an advantage
- Grade 12
- Code B Driver’s License
- Minimum 5 years experience in a similar environment
- Customer services experience and knowledge of service level agreements will be advantageous
- IMS (Integrated Management System)
- Microsoft Office (Intermediate) , SAP Knowledge
FUNDAMENTAL COMPETENCIES
- Good planning and organizational skills
- Initiative/Proactively
- Written Communication
- Service Oriented
- Attention to detail
- Business Acumen
- Decisiveness
- Display pursuit of excellence
- Maintain confidentiality
- Etiquette / Courtesy in Business
- Planning & execution skills
- Problem Analysis
- Demonstrate independence
- Relationship Building
- Listening
- Teamwork
- Good interpersonal skills
Method of Application
Use the link(s) below to apply on company website.
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