Current Vacancies at Motor Industry Bargaining Council

Description

Debt Collection

• Responsibility for the legal book
• Collection on Prosecuted employers
• Capturing and follow up on settlement agreements.
• Capturing the status of every employer once the employer has appeared before the DRC and make follow up.
• Follow up and capturing of board decisions.
• Follow up of deletion reports with inspectorate.
• Follow up on write offs with SSC returns.
• Negotiate with delinquent employers to maximise debt recovery.
• Follow-up daily on progress of the PTP's and the respective statuses to optimise debt recovery.
• Use effective communication and negotiation to ensure successful commitments to pay.
• Liaison with all debtors via all communication mediums - must be willing to phone employers.
• To receive and resolve queries received from Attorneys & external collection agents.
• To reconcile accounts in dispute with Attorneys & external collection agents
• To participate in various departmental ad-hoc initiatives.

Administration

• Account Reconciliation and liaison with Legal.
• Accurate input of notes into SLX
• Update and maintain proper employer details and the integrity of information.
• Tracing of debtors
• Use TranUnion reports to for decision making and recommendation to the Credit Control supervisor and legal officer.
• Linking of documents (TransUnion, deletions reports) on SLX
• Assessing accounts for write offs and recommending to the Legal officer.
• Ability to recommend actions that are cost effective on individual matters.
• Update and maintain legal filing and maintenance of legal library.
• Issue reminder letters, Final demand letters and default listing notification for periods not referred.
• Prepare further referral documents.
• Refer returns to Regional Returns Processor, SSC Returns and ensure that these returns are processed.

Customer Service

• Liaising with Legal officers and Legal Secretaries regarding the status of accounts
• Build and maintain relationship with Legal department, Inspectorate and Returns department.
• Attend to walk in clients.
• Handle incoming calls in a professional manner.
• Liaise with attorneys, Liquidators and third parties.
• Offer high class client service to both internal and external clients.
• Respond to Client queries within 48 hours via telephone, e-mail, fax or post.
• To liaise with other departments to address & resolve client queries.

General

General Admin Duties

Knowledge/Experience/Skills/Requirements

• Good written and verbal communication skills
• Ability to negotiate effectively.
• Good Analytical skills
• Creative problem solving skills.
• Strong Admin Skills
• Excellent customer service skills.
• Ability to work under pressure with high volumes of accounts.
• Sound reconciliation & full function credit control experience/knowledge.
• Excellent telephone skills
• Sound understanding of both pre-legal and legal process (i.e. Liquidations, business rescue, execution, sale in execution)
• Sound computer literacy an essential (particularly Excel)
• Ability to deal with people and be result orientated.

THE COUNCIL’S EMPLOYMENT EQUITY TARGETS WILL BE APPLIED.

Requirements

• Matric (Grade)
• Recognized Finance / Credit Control / Legal /Business related qualification
• 3 to 5 years Legal Credit Control experience, including liaising with external Debt Collectors and Attorneys
• Working knowledge and understanding of Legal process will be advantageous (i.e. Liquidations, Business Rescue, Execution, Sale in Execution, Bad debts write offs)
• Experience in Legal Collections

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Duties and Responsibilities

• Routinely conducts inspections by visiting establishments so as to ensure that the collective agreement is maintained by the establishments in the assigned zones / areas.
• Identifies, advises and assists in correcting contraventions to the collective agreement.   
• Improve communication regarding aspects of the collective agreement to all the establishments to promote healthy industrial relations within assigned zones / areas.
• Ensure that the member’s general awareness of the collective agreements is increased within assigned establishments / areas.
• Enforcement of the collective agreement by way of prescribed legal processes.
• Manages and schedules appointments with establishments in the assigned zones / areas.
• Promotes the benefits and functions of Motor Industry Bargaining Council to members and during inspections.

Knowledge/Experience/Skills/Requirements

• Above average verbal and written communication and listening skills.
• Ability to build strong effective relationships with all stakeholders, i.e. existing clients and potential clients as well as internal stakeholders, i.e. colleagues and management
• Must have good decision making and problem solving skills
• Must have good analytical skills with attention to detail
• Strong persuasion skills.
• Report writing skills.
• Good administration skills
• Good organizational and planning skills

THE COUNCIL’S EMPLOYMENT EQUITY TARGETS WILL BE APPLIED.

Requirements

Qualifications

• An appropriate Grade 12 certificate and/or equivalent academic qualification.
• Related Labour relations qualification
• 2 years solid sales experience (motor industry advantageous)
• At least 2 years solid experience with Labour Relations
• 1 year experience of the Bargaining Council Agreements.
• The ability to communicate in English is essential and be able to handle own correspondence.
• In possession of a current valid driver’s license and have 2 years driving experience.
• Successful completion of the Agents’ Examination, Parts I & II will be an advantage
• Computer literacy (Word & Excel)
• Technical experience/knowledge in motor engineering and/or motor vehicle repairs advantageous.

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Duties and Responsibilities

• Opening, drawing and maintaining of legal files
• General admin
• Coordinates the legal administrative process in any claims instituted as a result of legal action.
• Compile, types and collate relevant documentation pertaining to all legal matters
• Compiles reports for the Legal Officer
• Submit required documentation timeously to the relevant departments.
• Liaise with Internal Departments, DRC Members, SSC & DRC on referred cases.
• Prepares letters for communication and correspondence with Establishments, Unions, SSC & DRC.
• Compile Section 143 & 142A applications and send documents of to the DRC/SSC for certification award and issuing of Execution.
• Assist telephonic and walk in clients with queries on Legal matters.
• Follow up on payments of writs before sending them to sheriffs.
• Sending issued writ of execution to sheriffs and do follow-ups with sheriffs on service of writs.
• Typing of Long story Deletions for Regional Council Meeting Agenda.
• Reconciling Sheriff Accounts & sending invoices for payments to SSC.
• Appointing Tracing Agents trace Employees/Employers
• Transunion searches done on Employers to confirm that CC / Trust members & establishment details are still valid.
• Arranging advertisement of Auctions in Newspapers.
• Assist members with completion of contingency claim forms.
• Help out when needed at Reception.
• Debt collection on legal cases
• Processing of underpayments

Knowledge / Experience / Skills / Abilities

• Excellent verbal and written communication
• Excellent filing skills
• Ability to withstand pressure and provide the internal clients/customers with above average services.
• Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results.
• Ability to work independently and use initiative along with problem solving abilities.
• Ability to build strong effective relationships with all stakeholders, ie existing clients and potential.
• Clients as well as internal stakeholders, ie colleagues and management
• Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according.
• to tasks and individuals involved
• Must be a good team player and achieve objectives as set out by supervisor.
• Must be meticulous in carrying out tasks/instructions etc
• Must have interpersonal and telephone etiquette skills.
• Must have good listening skills and attention to detail.
• Basic report writing skills.

FIXED TERM CONTRACT- 04 MONTHS 

THE COUNCIL’S EMPLOYMENT EQUITY TARGETS WILL BE APPLIED

Requirements

Qualifications

• Matric (Grade 12)
• 1 yr. experience within a legal environment
• Paralegal or other legal related qualification
• Above average typing skills
• Computer literacy - Advance MS Word
• Advanced administration skills