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Our commitment to inclusion, diversity and smarter education for an empowered future cuts the path for our 21st Century Knowledge X-Change Centres of Learning Excellence. We use progressive technologies and integrated methodologies for improved outcome based education, assuring our clients' peace of mind, from start to finish.
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Role Description
Purpose of the position
To provide administrative support to the Head of Finance, including processing invoices and payments, performing bookkeeping functions, maintaining records, and preparing reports.
Key Performance Areas
- Perform the bookkeeping function from transaction to balance sheet for several companies and trusts
- Process customer invoices and account payments for suppliers and faculty members
- Prepare and process the monthly payroll for employees and learners
- Manage accounts payable and receivable activities
- Manage the company’s bank account, petty cash, and credit card
- Process and reconcile all payment requisitions and expense claims
- Create and update records of daily transactions
- Prepare and adjust journal entries as required
- Ensure maintenance of the general and subsidiary ledgers
- Assist with the preparation and management of budgets
- Reconcile monthly general ledger balances, invoices and credit card statements
- Reconcile vendor payments to contractual agreements in place
- Maintain all financial records and files as per company policy
- Work with the Head of Finance to prepare management accounts, reports and statements
- Prepare packs for board and trustee meetings
- Prepare documents for the timely filing of company tax
- Assist with procurement and risk management processes
- Support the annual financial audit process through the preparation of information required
- Perform financial due diligence audits where required
- Support the annual B-BBEE and EE audit process through the preparation of information and documentation required
- Support the preparation of the annual Workplace Skills Plan and Training Report through the preparation of information and documentation required
Role Requirements
Qualifications
A degree or diploma in Bookkeeping or Accounting or the equivalent
Experience
- Minimum of three (3) years’ experience in a similar role
- Hands-on experience with Pastel accounting software
Competencies Required
- Solid knowledge of accounting and bookkeeping procedures
- Excellent knowledge of cost accounting, risk analysis, budgeting and forecasting
- Advanced knowledge of MS Excel
- Able to work in a team-oriented, collaborative environment
- Able to multi-task and operate in a fast-paced environment
- Excellent communication and presentation skills
- Exceptional attention to detail
- Superior analytical, mathematical and problem-solving skills
- A passion for delivering memorable customer experiences
Additional Requirements
- A valid RSA driver’s license and own transport
- Ability to work extended hours if required
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Reports to
Head of Marketing and Business Development
Division
Marketing and Business Development
Key Customers
Extermal
Role Description
Purpose of the position
To create and maintain a strong online presence for KLM Empowered, to devise and implement creative ways to attract prospective customers and promote the KLM Empowered brand, and to provide administrative support to the Marketing and Business Development team.
Key Performance Areas
- Manage the online presence of KLM Empowered by:
-Providing input and advice regarding the structure and content of the website
-Implementing strategies to increase web traffic
-Identifying and executing opportunities for marketing and brand building on relevant online platforms and portals (in collaboration with a Digital Marketing Agency)
-Monitoring the KLM Empowered brand on relevant platforms and portals and reporting on reviews and feedback from customers and fans
- Create engaging text, image and video content for online marketing of the KLM Empowered brand and service offering
- Design posts to ignite curiosity and create buzz around the KLM Empowered brand and service offering
- Train staff members to use social media in a cohesive and beneficial way
- Develop marketing collateral for all KLM Empowered products and services
- Arrange and manage marketing and brand building campaigns and events
- Administer responses to marketing campaigns and communicate relevant leads to the Business Development Consultants
- Follow-up and convert specific leads generated through social media and marketing campaigns
- Provide administrative support to the Marketing and Business Development team
- Prepare proposals and presentations for the Marketing and Business Development team
- Devise and implement creative ways to attract more customers and promote the KLM Empowered brand
- Prepared detailed marketing reports to measure the effectiveness of marketing activities
- Serve as a contact point for relevant vendors, including digital marketing agencies and event planning and coordination partners
- Manage and regularly update the CRM system and database
Role Requirements
Qualifications
A degree in Marketing, Business Administration or the equivalent
Experience
- Minimum of three (3) years’ experience in a similar role
- Hands-on experience with Pastel accounting software
Competencies Required
- Expertise in multiple social media platforms
- Solid knowledge of SEO, keyword search and Google Analytics
- Able to craft creative content
- Familiarity with online marketing strategies and channels
- Able to work in a team-oriented, collaborative environment
- Able to multi-task and operate in a fast-paced environment
- Able to work under pressure and to tight deadlines
- Excellent communication skills
- Exceptional planning and time management skills
- Superior analytical skills
- A passion for delivering memorable customer experiences
Additional Requirements
- A valid RSA driver’s license and own transport
- Ability to work extended hours if required
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Reports to
CEO
Division
Executive
Key Customers
Internal
Role Description
Purpose of the position
To provide high-level administrative support to the CEO and executive team and ensure the smooth running of the office on a day-to-day basis.
Key Performance Areas
- Manage the calendar/diary of the CEO and executive team
- Schedule meetings, arrange meeting logistics, invite meeting attendees, prepare and distribute meeting agendas and other relevant documentation (meeting packs), prepare and distribute minutes, and follow up on action items (for multiple companies)
- Screen phone calls and emails, and respond or forward as appropriate
- Process incoming correspondence and action as required
- Collect and collate information required for the preparation of reports
- Produce documents, reports, proposals and presentations as requested by the CEO and executive team
- Update the CRM system on behalf of the CEO and executive team
- Maintain an up-to-date, orderly and logical filing system
- Arrange functions and events as requested by the CEO and executive team
- Arrange flights, car hire and accommodation for the management team
- Carry out specific projects and tasks as requested by the CEO and executive team
- Provide administrative support for the CEO’s personal portfolios
- Plan and organize special events e.g. year-end function, birthday celebrations, work anniversaries, Spring Day, Boss’s Day, etc.
- Manage stationery supplies for internal staff
- Manage supplies of tea, coffee and refreshments
- Supervise the Head Office Receptionists and Office Assistants, including performance management, coaching, and implementation of learning and development plans
- Ensure that the office premises are prepared to receive guests i.e. set up meeting rooms, arrange refreshments, and create the appropriate ambience in line with guidelines provided
- Ensure that visitors and callers are treated in accordance with KLM Empowered hospitality and customer experience standards and guidelines
- Ensure that the office premises are always neat and clean
- Ensure that health and safety policies are enforced
- Monitor and enforce the KLM Empowered dress code and code of conduct
- Maintain and distribute the staff and emergency contact list
- Arrange catering for meetings and internal events
- Manage office moves where relevant
Role Requirements
Qualifications
A diploma in Marketing, Administration or the equivalent
Experience
Minimum of five (5) years’ experience in a similar role
Competencies Required
- Organised and logical with exceptional attention to detail
- Solid leadership and interpersonal skills
- Advanced Microsoft Office skills, including Excel and PowerPoint
- Sound graphic design skills to prepare professional, visually appealing documents, proposals and presentations
- Outstanding English language proficiency
- Exceptional relationship building skills
- Able to work in a team-oriented, collaborative environment
- Able to multi-task and operate in a fast-paced environment
- Able to work under pressure and meet tight deadlines
- Outstanding administrative efficiency and accuracy
- Excellent communication skills (written and verbal)
- Exceptional planning and time management skills
- Superior project management skills
- A passion for delivering memorable customer experiences
Additional Requirements
- A valid RSA driver’s license and own transport
- Ability to work extended hours if required
Method of Application
Use the link(s) below to apply on company website.
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