Job Openings at Apex Group

• We are seeking a Manager to work with teams in both Jersey and in South Africa. The candidate will be expected to manage this team with the support of the local SA Management team.

The Role & Key Responsibilities: 

• Coordination with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team;
• Ensuring the team has a strong structure as it grows and that roles are responsibilities are clearly defined and agreed;
• Assisting the team with new structure and client take on;
• Participate with and take responsibility for client care focus and take lead CRM for certain clients;
• Ensuring that the client service delivery of the team is carried out to the highest level, driving deadline delivery and ensuring in adherence with client specific and Apex procedures;
• Review of Company Secretarial and administrative work done by team as appropriate;
• Providing technical support to the team;
• Joining client calls;
• Dealing with intermediaries;
• Encourage strong cross country relationships with teams and maintain relationships with other jurisdictions ensuring feedback is received on performance of team members;
• Assist with billing cycle (reviewing timesheets, reviewing invoices raised and ensuring aligned to fee reviews, WIP analysis, ensuring debtors are collected);
• Reviewing transaction documentation where necessary;
• Support with on-boarding of new investors/clients for the AML process;
• Pro-actively embed adherence of all operational frameworks within your teams by enforcing operational discipline through repeated use of procedures and checklists;
• Identify team training needs and arrange training sessions as appropriate;
• Maintaining oversight of day-to-day operations of team portfolio’s and ensuring all team members respond to clients' queries in a timely manner;
• Attendance when required at client board meetings and the subsequent drafting of complex minutes;
• Taking the lead on internal projects where required;
• General daily tasks of the team include but not limited to; payments, transactions, CoSec, Corp Gov, Board packs, client & investor communications, billing, AML/DD/KYC, reviews, FATCA, CRS.

Skills Required:

• Professional qualifications – LLB, BCom LLB.
• Admitted Attorney is relevant for the position;
• Post articles experience and strong administrative skills;
• Hold a professional qualification such as ICSA, CSSA or equivalent;
• 7 years of relevant industry/specialist experience in administration of trusts and working with corporate entities;
• High level of integrity and trust with confidential information;
• A proven record of commitment to professional and client services excellence;
• A minimum of 5 years trust or funds experience in a professional environment;
• Knowledge of offshore regulatory requirements;
• Proficient user of Microsoft Office suite;
• Support the company in delivering excellent service;
• Impeccable written and oral communication skills;
• Excellent organizational and prioritizing skills;
• Motivated and driven;
• Excellent attention to detail and high levels of accuracy;
• Strong team player.
   

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Description 

• The Senior Fund Accountant role involves preparations of accurate portfolio valuations on a timely basis.  You will typically be responsible for the accounting of a number of portfolios. Maintain the underlying accounting records for assigned funds (including domestic offshore, hedge funds, partnerships, etc., Assists with reviews, deputize as supervisor as and when needed and, Seasoned incumbent responsible for approximately 5-7 portfolios.  

Job specification   

• Prepare weekly and monthly portfolio valuations; 
• Maintain the underlying accounting records for assigned funds; 
• Liaise with fund managers, brokers and custodians to communicate information and resolve issues on a timely basis; 
• Reconcile brokerage and custodian accounts to underlying records; 
• Conform to standard operating procedures; 
• Establishing excellent client relationships and provide a quality service at all times; 
• Assist the external auditors to ensure the audit function is executed on a timely and efficient basis; 
• Perform any additional responsibilities that may be required by the Supervisor in support of the on-going management and development of the function. 
• Responsible for Fund Accounting; 
• Pricing; 
• Manual excel NAV file verification roll forward; 
• Security position and price review; 
• Cash and interest reconciliation; 
• Reporting; 

Skills Required: 

• Commerce degree or diploma with at least Financial Accounting 2; 
• At least eighteen months accounting experience; 
• Proficient in MS Excel; 
• Hedge fund industry knowledge; 
• Excellent interpersonal and teamwork skills; 
• Structured and detail oriented; 
• Excellent customer service and communication skills; 
• Ability to prioritise work and meet strict deadlines and 
• Strong analytical and problem-solving skills 

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Summary of the position 

• The successful applicant will be responsible for delivering the administration requirements of our Private Equity (SA) clients in line with the service level agreements. This includes client service management and providing support to the onboarding team.

The roles and responsibilities of the successful candidate are as follows:

CLIENT ONBOARDING

• Obtain an in-depth understanding of the client’s fund documentation.
• On-board the relevant investor and fund static data onto the platform.
• Set-up (and maintain) the reporting templates for a portfolio of allocated clients.

BANK ACCOUNT MANAGEMENT

• Opening of client bank accounts at the chosen banking institution.
• Maintain the authorised signatory list, both internally and externally for each of our clients including the PERE authorised signatory list.
• Attend to and manage the payment process.
• Maintain the users for the online banking platform, both internally and externally for each of our clients.

INVESTOR SERVICES AND TRANSFER AGENCY

AML/KYC:

• Collate and review the required AML/KYC documentation of prospective investors of our clients, in line with the requirements of the country of domicile of the fund.
• Where applicable, liaise with transfer agency teams within other jurisdictions to manage and facilitate AML/KYC sign-off and acceptance of investors into the fund.
• Perform investor continued AML/KYC as per the risk rating.
• Responsible for the timely delivery of all investor communication and reporting, in line with the agreed SLA’s.
• Respond to investor queries within the required SLA.
• Manage / facilitate investor transactions (subscriptions, redemptions, transfers, capital calls or distributions).
• Maintain investor static data.
• Liaise with the investors.

CLIENT MANAGEMENT

• Perform, regular client operational calls for an allocated portfolio of clients and provide client feedback to management and the rest of the team.
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients.
• Liaise and build relationships with our clients.

REGULATORY FATCA/CRS:

• Perform initial and continued due diligence, for review by the Administration Leaders.
• Maintain static data in relation to FATCA/CRS.
• Prepare the annual report for review and submission by the Administration Leaders.
• Assistance with any other regulatory and/or reporting requirements that may arise.

OTHER TASKS

• Ensure accurate billing information is provided to the relevant staff member who is responsible for billing within the set deadlines
• Any other ad hoc tasks
• Deal with all internal client administration requirements
• Ensure all the PERE processes are adhered to within the relevant client and internal SLA.

Skills requirement:

• A good understanding of various Private Equity Fund structures and the administration of these structures.
• Highly organized, efficient and professional with excellent administrative and organizational skills.
• Sound knowledge and understanding of back-office systems. Investran, eFront and Paxus is beneficial.
• Demonstrated ability to work in a pressurised environment.
• Have a confident, professional and an enthusiastic approach when dealing with clients and intermediaries of the business.
• Be familiar with Funds services controls and procedures to ensure compliance and minimise risk.
• An ability to constantly challenge and look to improve the daily operation.
• Have a confident, professional and an enthusiastic approach when dealing with clients and intermediaries of the business.
• Have a practical hands-on approach and the ability to ‘get things done’.
• Be able to communicate clearly with staff and senior management.
• Work collaboratively and effectively within the Private Equity (SA) team as well as other departments within APEX.

Personal characteristics:

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth.
• Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do.
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results.
• Will take accountability for their actions.

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Description

• The role will consist of supporting all the legal and regulatory compliance activities of the Boutique Collective Investments Manco. The Compliance Administrator will work alongside and support the local Compliance team and Head of Compliance to assist staff members in discharging their responsibility to comply with applicable legislative and regulatory requirements through the provision of compliance services and to identify, assess, manage, monitor and report regulatory compliance risks facing the organization.  

Job specification 

Regulatory Compliance duties:

• Supporting the effective implementation of the Compliance Monitoring program and undertake all aspects of monitoring activities as assigned by manager.
• Tracking non-compliant findings with respective business unit managers and portfolio managers until resolved.
• Monitor compliance with applicable regulations which includes but is not limited to CISCA, FAIS, FICA, POPIA, Reg 28 and the efficiency and consistency of compliance controls and assist with the enhancement of procedures and controls.
• Regulatory reporting and submission to the relevant regulators in terms of CISCA, SARB, Reg 28, ASISA, FIC
• Distribution of reports requested by investors and auditors
• Drafting of AML comfort letters and UBO confirmations for opening of offshore accounts
• Classification of instruments for Morningstar, SARB and ASISA reporting
• Support the establishment and maintenance of the group’s Anti Money Laundering policies, procedures, systems and controls in compliance with the Anti Money Laundering rules and all relevant legislation applicable.
• Monitoring screening, suspicious transactions and provide reporting and escalations as required.
• Undertaking projects such as those projects addressing new regulatory initiatives and the review of existing policies.
• Monitoring that a register of processing operations is maintained by the relevant entities.
• Monitoring data protection compliance within the entities and help the entities to be accountable in this respect.
• Monitoring that all affected entities have made the necessary data protection notifications, and comply with applicable legislation, group policies and procedures in connection with data protection obligations.
• Supporting the Information Officer and Deputies to cooperate with the local regulators (responding to their requests about investigations, complaint handling, inspections conducted by the local regulators, etc.)
• Ad-hoc compliance duties as assigned by the line manager. ​

Skills Required:

• Strong working knowledge of the South African financial service's regulatory framework.
• Discreet and confidential manner.
• Confidence and persuasiveness, with the ability to motivate colleagues and support the embedding of a positive compliance and risk management culture.
• Be well organized, with the ability to work autonomously and deal with a busy workload.
• Be prepared to get heavily involved in supporting the regulatory compliance function, investigating complex structures and considering appropriate KYC requirements and risk categorizations.
• Well, organized with the ability to work autonomously and deal with busy workload.
• Self-motivated, mature and able to use initiative.

Education and Experience

• Degree level qualification, or equivalent, ideally in Law or Compliance and Risk Management.
• Relevant work experience in the Financial Services Industry, preferably within a Collective Investment Scheme.

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The Role

• This is an exciting opportunity for a Manager at Apex Group, reporting to a Senior Manager within the Alternative Assets team. The Manager will typically be responsible for assisting a small team of administrators that will provide quality and efficient client service to investors.

Job specification 

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Working closely with Managers, Associate Directors and other staff as part of the team;
• Serve as primary point of contact for investor queries, ensuring timely and accurate responses and work with legal and finance teams to review and approve investor related materials Responding, and reviewing responses, to investor services related queries received from investors, clients, consultants and auditors as applicable;
• Proactively manage daily workflow, ensuring that tasks are completed to the highest standards, within agreed deadlines;
• Building and maintaining strong and trusted relationships with investors, clients and other internal operational areas;
• Adherence to internal policies, controls and processes;
• Demonstrate an ability to take responsibility for all aspects of investor/client care;
• Ensuring internal database records are maintained accurately, in relation to investor/client information and/or updated as circumstances change;
• Investor onboarding, including the collation and maintenance of KYC documentation required to meet regulatory requirements;
• Assisting with ad-hoc projects and general team administration and other such tasks as may be required;
• Act in the best interests of the division by supporting and mentoring more junior members of staff as applicable;
• Any other duties in the scope of the role that the company requires.

Skills Required

• Third level qualification in business, law, finance or a related field would be an advantage;
• Previous fund admin/company law experience (+8 years )
• Previous team management and team review experience
• Previous experience in a customer facing role with a proven track record of outstanding service;
• Management of multiple staff (+3 staff members)
• Excellent verbal and written communication skills;
• Ability to priorities, to adapt to changing business needs and to multitask;
• A professional manner, demonstrating good interpersonal skills and the ability to understand client’s/investor’s needs, responding to these quickly and effectively;
• Good organizational, analytical and problem-solving skills;
• Strong attention to detail; diligence and care in all aspects of the role;
• Strong Microsoft Office skills including MS Excel and Word;
• Motivated and driven.
   

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Description

• The Senior Administrator - Portfolio Setup will be responsible for the input, update and verification of portfolio static data into the current investment systems accurately and on time.

Job specification 

The main responsibilities of the role will be to:

• Create and maintain portfolio static data as required on the Apex investment systems.
• Verify that all data is accurate.
• Achieve deliverables against agreed deadlines and manage expectations with clients.
• Build and maintain strong working relationships with external and internal clients.
• Stand in as a backup for colleagues.

Skills and experience required
The successful candidate will have:

• Strong numerical and analytical skills.
• Attention to detail.
• Ability to contribute to the overall team deliverables.

Skills Required:

The successful candidate will have:

• A related degree or diploma together with a minimum of 1 year’s administration experience.
• Strong numerical and analytical skills.
• Attention to detail.
• Ability to contribute to the overall team deliverables.
• Good communication skills