Job Openings at Helderberg Personnel

• The Executive Housekeeper will be responsible for overseeing all housekeeping operations, ensuring exceptional five-star standards of cleanliness, presentation, and guest service. This role focuses on leading the housekeeping team, maintaining operational efficiency, and delivering a consistently high-quality guest experience.

Key Responsibilities Include but Are Not Limited To

• Supervise and manage all housekeeping staff and daily operations
• Maintain exceptional cleanliness and presentation standards across all rooms and public areas
• Ensure high guest satisfaction levels, with a focus on cleanliness and service excellence
• Oversee room readiness in line with check-in times and operational requirements
• Coordinate with Front Office and Maintenance to prioritise arrivals, departures, and special requests
• Implement and manage daily cleaning schedules and task allocations
• Conduct regular room and public area inspections to ensure quality standards are met
• Lead, train, and motivate the housekeeping team to deliver consistent performance
• Manage staff rosters to ensure optimal coverage and operational efficiency
• Conduct performance reviews and address performance issues professionally
• Ensure compliance with health, safety, and hygiene regulations
• Maintain and update SOPs, checklists, and operational standards
• Manage housekeeping inventory including linen, amenities, and cleaning supplies
• Control costs in line with departmental budgets and minimise wastage
• Oversee laundry operations and linen lifecycle management
• Identify and report maintenance issues to minimise downtime
• Ensure hotel assets are maintained and protected through proper use and training
• Implement and monitor environmentally responsible cleaning practices
• Maintain accurate housekeeping records, reports, and administrative documentation
• Communicate effectively with management and other departments
• Assist with forecasting, budgeting, and operational planning 

Criteria

• Minimum 8–10 years’ experience in housekeeping, with at least 2–3 years in a similar senior role within a five-star property
• Relevant qualification in Hotel Management or similar
• Computer literate with experience on OPERA Cloud hospitality system
• Strong operational and technical housekeeping knowledge
• Proven leadership and team management ability
• Strong attention to detail and commitment to excellence
• Excellent organisational and problem-solving skills
• Ability to work under pressure and manage multiple priorities
• Strong communication and interpersonal skills

Closing date:  2026-05-10

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• The successful candidate must have a strong accounting background with min 3 - 5 years working experience.
• Typically you would input transactions on to the system, troubleshoot concerns on transactions and loads, liaise with clients and monitor accounts receivable and payable. 

Duties continued:

• Coordinate billing and inventory control for all assigned loads
• Maintain contact with assigned customer accounts
• Data entry and management of all assigned customer orders, loads, and customer correspondence
• Manage assigned customer problems with load queries
• Maintain current and up to date daily invoicing and various customer/management reports
• Demonstrate regular attendance and timeliness in reporting to work, meetings and completing assignments
• Accounts receivables and problem resolution
• Sales and accounting support as assigned
• Other general administrative duties as assigned

Requirements:

• Qualification in Account / Administration and/or equivalent professional work experience in related field required
• Ability to work and interact well with others
• Strong Microsoft Office Excel skills preferred
• Ability to multi-task in a fast-paced environment
• 1+ years’ experience in a trading environment preferred, or 3+ years in a business environment
• Prior experience with accounts receivable or collections preferred
• Ability to work in a team environment
• Strong customer service commitment
• Ability to maintain confidential information
• Strong communication skills
• Excellent interpersonal skills
• Ability to work at a very detailed level

Closing date:  2026-05-08

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• An established, reputable Estate Agency based in Somerset West has a vacancy for a dynamic Rental Operations Liaison to join their dynamic team

Requirements

• Rental admin experience is an advantage
• Strong administrative skills
• Able to work alone as well as part of a team
• Strong communication skills
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience in operations, logistics, or customer service (preferred)
• Proficiency in administrative and scheduling systems
• Ability to work under pressure and meet deadlines

Duties will include, but are not limited to:

• Act as the primary point of contact between clients, and internal teams
• Support the rental agents with any of their requirements
• Ensure accurate documentation, application reviews, contracts
• Resolve customer inquiries and operational issues promptly
• Monitor inventory availability and assist with planning and forecasting
• Maintain strong relationships with clients and partners

Closing date:  2026-05-10

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• The successful candidate will be a field-based sales and relationship development primarily operating in areas including the Helderberg area, Grabouw, Sir Lowry's Pass etc. If you enjoy being onsite, building relationships with contractors and closing deals, we encourage you to apply!
• The New Business Development Rep will be responsible for growing the customer base and hire revenue across the broader Helderberg area by building relationships on sites, opening new accounts, reactivating dormant customers, and converting opportunities into confirmed hires.
• The role requires consistent field activity, strong follow-through, and accurate contract capture.

Key Objectives: 

• Win new customers and open new hire accounts
• Drive profitable hire turnover through site engagement and follow-up
• Reactivate dormant customers and recover lost business where practical
• Maintain excellent customer relationships and brand representation
• Record activity and outcomes accurately and consistently
• Support credit discipline through responsible selling

Core Responsibilities: 

Morning Branch Support

• Based at the building from 07:00–09:00 daily to assist with the morning rush, including
• Supporting the Sales Team with rush hour traffic
• Assisting with quick quotes and planning follow-ups
• Aligning with the branch team on availability and logistics

Field Activity and Site Visits

• After 09:00, the role is primarily field-based across the Greater Helderberg region
• Plan and execute daily site visits and customer calls
• Engage decision-makers and identify current/upcoming hire requirements
• Introduce the company, build trust, and position the business as a solutions partner

New Business & Account Opening

• Identify and approach new customers on sites and in key commercial areas
• Assist new customers to open accounts with accurate details and documentation
• Capture immediate hire opportunities and coordinate fulfilment with the branch

Existing Customers & Reactivation

• Maintain relationships with existing customers and identify additional opportunities
• Re-engage dormant customers and capture reasons for lost business
• Escalate service issues and key risks to the Managing Director where needed

Quotes, Orders & Handover

• Issue quotes and recommendations aligned to customer needs (fit-for-purpose)
• Follow up quotes to convert to confirmed hires.
• Confirm key order details (site, contact, access, timing) and hand over clearly to operations.

Administration & Systems

• Record site visits and outcomes using the company’s agreed tracking method (e.g., Excel-based visit log)
• Provide a concise daily activity update and a weekly summary as agreed with the Managing Director
• Capture and process contracts for confirmed hire orders in Orange with accurate customer and pricing details
• Ensure contract documentation is complete to support operational fulfilment

Credit, Risk & Conduct

• Avoid selling to customers with known arrears or elevated risk without approval.
• Flag potential bad-debt risks early and support responsible sales aligned to policy.
• Comply with site rules and PPE requirements; represent the brand professionally at all times.

Skills, Experience and Requirements: 

• Self-driven and organised with reliable follow-through
• Basic technical understanding of hire equipment (or willingness to learn quickly)
• Comfortable using mobile devices, Excel-based logs and email
• Minimum: Matric (or equivalent)
• Valid driver’s licence
• Sales/customer-facing experience required

Closing date:  2026-05-10

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• The role is suitable for someone who enjoys working with customers, leading a team, and assisting contractors and clients find the right tools and solutions for the job.

Responsibilities: 

• Lead and mentor the team 
• Assist customers with selecting the correct tools and equipment 
• Prepare quotes, hire contracts and process returns 
• Resolve customer queries and ensure excellent service 
• Ensure accurate daily cash-ups and administration 
• Work closely with the workshop and logistics team to keep equipment ready for hire. 

Requirements: 

• Experience in equipment hire, hardware, tools and technical retail advantageous but not essential
• Experience with construction tools, generators, compressors, access equipment, or landscaping equipment will be advantageous but not essential
• Previous team leadership or supervisory experience 
• Good understanding of power tools or construction equipment advantageous
• Strong customer service and communication skills 
• Comfortable working with computers and admin systems 
• English and Afrikaans communication advantageous  

Closing date:  2026-05-10

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• The successful candidate will either have a Diploma in Management Accounting or equivalent and one (1) year experience in cost management of fruit exports.

Education Required

• Diploma in Management Accounting or equivalent – IF EXPERIENCE SUFFICIENT QUALIFICATION NOT NEEDED
• In-house and/or external training in supply chain processes, and their associated costs
• Advanced Excel/spreadsheet skills – lookups’ import mapping

Skills Required

• Initiative, must be able to work independently, must be able to work under pressure.
• Meeting deadlines set out by Manager
• Accuracy and great attention to detail, excellent analytical skills
• Good systems skills, ability to work with big volumes of data, and data manipulation
• Interaction & effective communication with colleagues, take ownership and responsibility, and show effective self-management to prioritize

Experience Required

• Experience in the fruit industry would be of advantageous
• Advance Excel skills
• QX proficient

Duties:

Financial Control

• Correct allocation of Actual costs to correct cost codes.
• Check for estimated costs captured in the system where actual costs are incurred.
• Check that actual costs do not exceed estimate costs, except where incident log indicates “own “cost.
• Prepare remittance for payments.
• Month end reconciliation.
• Pass payment to Service Provider Manager
• Service Providers paid on time.
• Resolve discrepancies on invoices.
• Ensure payments balance out.
• Allocate remittances on payment sheet for final payment.
• Once paid send remittances to relevant service provider

Creditors function for Transporters:

• Receive and code invoices.
• Register batches for processing.
• Input of invoices into QX system.
• Handling disputed invoices
• Obtain daily exchange rates and capture in QX system.
• Print/Save cost capture reports.
• Ensure creditors receive their remittances and POP’s timeously
• Liaise with Logistics Department to ensure all costs recovered and with Service Providers to ensure all invoices are received timeously.
• Capture all Service Provider Invoices on QX.
• Print Cost capture Report-Identify profit/losses liaise when there are differences/rectify when needed.
• Link Service Provider Invoices to actual shipments.
• Compare actual Service Provider Invoices against provisional costs.
• Attend to all Service Providers Invoices queries with relevant departments immediately to resolve before payment is due.
• Reconciliation of Service Providers against monthly Statements.
• Prepare payments of Service Provider Invoices against payment terms.
• Prepare remittance on QX.
• Prepare folder for final payments (Remittance, Cost Capture Report/Recon/Statement/Invoices)
• Monthly payments are ready by 25th of each month.
• Effective and professional communication disputes.
• Financial Year End Reconciliation (Service Providers.)

Producer Costs:

• Processing of all costs for final producer payments.
• Ensure all costs are correctly allocated to account sales for producer’s final payments.
• Invoice costs to Producers.
• Manage Producer debtor’s account.

System:

• Automate all processes that can be automated.
• Using Excel spreadsheet and formulas (V- and X- lookup ).
• Efficiency and Productivity

Closing date:  2026-05-08

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• My client, an established legal firm based in Paarl, is seeking to employ a Senior Conveyancing Secretary.
• The successful candidate will have solid experience in bond registrations and will support conveyancers through the full conveyancing process, ensuring accuracy, efficiency, and compliance with bank requirements.

Key Responsibilities:

• Manage and process bond registrations from instruction through to lodgement and registration
• Liaise with banks, clients, and relevant stakeholders
• Prepare and review conveyancing documentation
• Ensure compliance with bank requirements and deadlines
• Maintain accurate file management and record keeping
• Provide administrative support to conveyancers

Minimum Requirements:

• Grade 12 (Matric)
• Relevant post-matric qualification (advantageous)

Experience Required:

• Minimum 3 years’ experience as a Conveyancing Secretary
• Proven experience in bond registrations
• Experience working with major banks including ABSA, Standard Bank, Investec, and FNB

Systems & Software:

• LexisConvey
• e4
• Stordoc
• LexisSign
• GhostPractice

Skills & Competencies:

• Strong attention to detail and accuracy
• Excellent communication skills
• Ability to work independently and under pressure
• Strong organisational and time management skills
• Team player with a positive and professional attitude

Closing date:  2026-05-10

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• The successful candidate will have 3–5 years’ experience, including post-admission litigation exposure, and will be responsible for managing civil litigation matters from start to finish.

Key Responsibilities:

• Handle all aspects of civil litigation, including divorce matters
• Draft and review legal documents such as applications, summonses, affidavits, and notices
• Represent clients in the High Court, Magistrate’s Court, Labour Court, and Land Claims Court
• Manage files effectively and maintain accurate records
• Liaise with clients, advocates, sheriffs, and the Master’s Office
• Ensure matters are progressed efficiently and deadlines are met

Minimum Requirements:

• LLB Degree from an accredited university
• Completed Articles
• Admitted Attorney

Experience Required:

• 3–5 years’ experience
• Minimum 3 years post-admission litigation experience
• Proven experience in civil litigation

Skills & Knowledge:

• Strong drafting and legal research skills
• Experience working on legal systems such as Ghost Practice (advantageous)
• Excellent communication and interpersonal skills
• Strong attention to detail and organisational skills
• Ability to work independently and as part of a team
• Professional, client-focused approach

Closing date:  2026-05-10

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• My Client, an established legal firm is seeking a detail-oriented and client-focused Junior Conveyancer and Notary to join their team. The successful candidate will be responsible for managing conveyancing and notarial duties, while delivering a high standard of service to clients and financial institutions.

Key Responsibilities:

• Attend to the signing of transfer and bond documents for all major banks
• Manage and facilitate document signings at offices in Paarl and Durbanville, as well as off-site at client locations
• Build and maintain strong, professional client relationships
• Draft, prepare, and register notarial leases
• Draft and register antenuptial contracts
• Provide legal advice on conveyancing and notarial matters
• Ensure accuracy and compliance in all documentation processes

Minimum Requirements:

• Grade 12 (Matric)
• LLB Degree from an accredited university
• Admitted Conveyancer and Notary Public

Experience Required:

• 2–3 years’ relevant experience
• Minimum 2 years post-admission experience in conveyancing
• Proven experience in both bond and transfer registrations

Skills & Competencies:

• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Professional presentation
• Ability to work independently and within a team
• Strong organisational and time management skills
• Flexible and willing to travel for client meetings
• Client-focused with a service-driven approach

Closing date:  2026-05-10

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Purpose of the role:   

• To provide efficient administrative and sales support to the Sales Team, ensuring the smooth processing of customer orders, accurate data management, and timely communication with clients.
• The Sales Administrator plays a key role in maintaining operational flow, supporting sales performance, and upholding the company’s commitment to service excellence and teamwork.

Responsibilities include but are not limited to:

• Handle sales inquiries and process customer orders on various platforms
• Verify customer details, process payments, and update data in internal systems
• Inform customers on stock availability, alternatives, and lead times
• Issue accurate invoices and coordinate orders internally
• Manage and update sales and customer records, ensuring timely responses
• Maintain and enhance the company’s online presence, including website updates
• Provide administrative support to the sales team as needed

Criteria:

• Matric
• 2-3 years' experience in a similar role with experience in the FMCG industry being advantageous
• Computer literacy: proficient in Microsoft Office and Omni (advantageous)
• Fully bilingual in English and Afrikaans with clear communication skills
• Excellent phone and email etiquette with strong customer service skills
• Proficient in English and Afrikaans (speak, read and write)
• Outgoing personality, team player, and well-organised
• Fully bilingual in Afrikaans and English, with clear communication skills
• Able to work well under pressure, maintaining a friendly, proactive approach

Closing date:  2026-05-10

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• The role supports farm administration, financial processes, and farm management systems. The incumbent will work closely with management and operational teams to ensure accurate system management, reporting, and seasonal coordination.

Duties & Responsibilities:

• Process Purchase Orders (POs) and Goods Received Vouchers (GRVs)
• Manage diesel usage tracking and reporting
• Assist with contractor job costing and support seasonal reporting requirements
• Conduct farm visits to support administrative or operational processes
• Setup and maintain MDS (Management Data System)
• Handle general system queries and communication between system users and support teams
• Manage devices used for system data capture and ensure proper maintenance
• Update operational teams on activities such as harvesting, pruning and thinning
• Manage annual census data updates and coordinate with production managers to ensure accurate orchard data
• Provide support and coordination for annual harvest system training
• Upload and maintain stock items and supplier information within the system
• Assist with farming activities and preparation, viz. logbooks, juice barcodes, etc.

Minimum Requirements:

• Relevant Tertiary Qualification (Agriculture / Cost and Management Accounting)
• Minimum of 2-3 years working experience in similar role
• Valid driver’s license (required to travel between farms)
• Previous working experience with farm systems (FarmTrace)
• Basic financial administration experience will be advantageous
• Computer Literate (MS Excel)

Closing date:  2026-05-12

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ACCOUNTANT

• Cape Town (Kraaifontein): Are you a hands-on Accountant with strong month-end ownership, reporting expertise, and a solid grasp of tax and compliance?
• My client, a well-established organisation, is seeking a technically strong and detail-driven Accountant to take full responsibility for the finance function. This role is best suited to a professional who has completed articles (SAIPA/SAICA advantageous), thrives in a deadline-driven environment, and is confident managing the full accounting cycle independently.
• The successful candidate will bring proven experience in financial reporting, reconciliations, and maintaining strict financial controls, while also contributing to the overall efficiency and performance of the business.

Purpose of the Role:

• To oversee the effective functioning of the finance department through accurate financial reporting, strong internal controls, and adherence to statutory requirements. The Accountant ensures efficient month-end processes, cash flow oversight, compliance, and supports organisational performance through sound financial systems and practices.

Key Responsibilities Include but Are Not Limited To

Leadership & Team Management

• Coordinate and guide the finance team with clear goals and expectations
• Provide coaching, cross-skilling, and continuous development
• Monitor outputs, address performance issues, and conduct quarterly reviews
• Ensure effective communication, accurate reporting, and productive meetings

Month-End & Financial Reporting

• Manage the full month-end process and required checklists
• Review journals, provisions, control accounts, loan accounts, and GL accuracy
• Prepare monthly financial statements and management accounts by day seven
• Maintain complete, accurate, and auditable month-end files and backups

Banking & Cash Flow

• Oversee daily bank imports and ensure cash books are processed and reconciled weekly
• Review petty cash and credit card reconciliations
• Manage cash flow planning and liaise with banks on queries, fees, and documentation

Debtors Control

• Oversee debtor account approvals, reference checks, and credit checks
• Review weekly age analysis and follow up on outstanding queries
• Ensure interest calculations on overdue accounts are processed correctly
• Assess impact of outstanding debt on company cash flow and profitability

Creditors Control

• Review new supplier setups and ensure validity of banking and contact details
• Monitor creditors age analysis and ensure correct allocation to invoices
• Review and sign off reconciled supplier accounts and ensure timely payments
• Resolve escalated supplier queries and courier account discrepancies
• Statutory Compliance (SARS & CIPC)
• Submit VAT201 and EMP201 accurately and on time
• Complete annual CIPC submissions and maintain required documentation
• Ensure full compliance with tax legislation and statutory requirements
• Fixed Asset Register & Audits
• Maintain and reconcile the Fixed Asset Register monthly
• Oversee annual assets verification and audit readiness
• Coordinate yearly audits, address queries, and implement improvements post-audit

Payroll & HR Support

• Oversee payroll accuracy for wage and salary staff
• Review payroll-related administration (leave, ETI, equity, employee records)
• Process payroll journals (PAYE, UIF, SDL, ETI, deductions)
• Ensure timely completion of WSP and COIDA submissions

Reporting, Systems & Record Keeping

• Maintain accurate record-keeping and filing systems
• Monitor stock impacts on cash flow and financial performance
• Escalate urgent finance matters through the correct channels
• Continuous Improvement & General Finance Duties
• Drive improvements to finance systems, processes, and SOPs
• Support organisational cost-saving initiatives
• Prepare budgets, reforecasts, and management reports
• Assist with stock takes and provide cross-functional finance support
• Ensure compliance with policies, laws, and organisational standards

Criteria

• BCom Accounting, Finance, or equivalent (essential)
• Completed SAIPA or SAICA articles advantageous
• Minimum 3–5 years’ experience in a full accounting role
• Strong month-end, reporting, and reconciliation expertise
• Solid understanding of tax legislation (VAT, EMP201), payroll standards, and audit preparation
• Experience managing creditors, debtors, cash books, and fixed assets
• Proficiency in accounting systems and Microsoft Office (Excel essential)
• Strong analytical, numerical, and problem-solving ability
• High accuracy, attention to detail, and ability to manage deadlines
• Excellent organisational skills with the ability to handle multiple priorities
• Strong leadership, communication, and team management capability
• Ability to work independently with sound judgement and accountability

Closing date:  2026-05-13

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• Somerset West. My Client, an owner managed Accounting firm located close to the Somerset Mall is seeking to employ SAIPA and SAICA Article Clerks to join their young dynamic team.
• This is an excellent opportunity for young dynamic graduate or B Comm Accounting student to pursue a career in an accounting practice.

Requirements

• Willingness to complete a 3 year article programme.
• SAIPA: Matric with Accounting and Mathematics as subjects and studies toward B Comm degree with Accounting major
• SAICA Articles - completed Accounting Honours Degree
• Fully bilingual Afrikaans and English
• Passion for figures and accountancy

Closing date:  2026-05-11

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• Durbanville. My client, an Accounting, Auditing and Advisory firm, is seeking to employ a confident and articulate aspirant 1st year SAIPA Trainee Accountant.
• This is an excellent opportunity for young dynamic B Comm graduate to pursue a career in an accounting practice.

Requirements Include:

• Matric Qualification
• B.Comm degree
• No experience is required
• Confident and articulate
• Fully bilingual in Afrikaans and English
• Willingness to learn and succeed
• Organised and excellent planning skills
• Willingness to complete a 3 year SAIPA article program

Closing date:  2026-05-11

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• A rapidly growing and dynamic company in Bellville is seeking to employ a Customer Service Consultant to join their team. As a Customer Service Consultant, you will be responsible for providing excellent service, handling inquiries and resolving issues in a professional manner.

Main Responsibilities Include: 

• Provide professional and high-quality support to both internal and external customers in accordance with established SLAs
• Advise and educate customers on the company procedures for the different billing models
• Handling monthly account and e-wallet queries via telephone, WhatsApp chatbot and company ticketing system
• Create, assign, escalate, follow up and resolve tickets
• Build positive relationships with customers and collaborate with team members to ensure top-tier service
• Perform administrative duties such as follow-up of failed communications, update of customer profiles and reporting
• Sending bulk emails and SMS’s communication to customers

Requirements and Competencies:

• Grade 12 and at least 2 years’ experience in a call centre/customer support environment
• Strong administration, organising, problem-solving and time management skills
• Computer literate – MS Outlook/Excel/Word and Internet
• Formal business writing and professional communication skills in both Afrikaans and English
• Ability to remain calm, objective and self-controlled under pressure
• Ability to think and act proactively to minimise escalations and further queries
• Problem resolution driven, positive attitude & have a passion for service delivery
• Own reliable transport and preferably reside in the Northern Suburbs.

Closing date:  2026-05-14

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Purpose of the role: 

• To ensure efficient order processing, invoicing, and customer support by coordinating between customers, Regional Sales Managers, transporters, and the warehouse.
• This role focuses on resolving inquiries, troubleshooting delivery issues, and managing stock returns to maintain smooth operations and high customer satisfaction.

Key responsibilities include but are not limited to:

• Check the online portal for sales and process invoices
• Liaise with customers telephonically to take orders and issue invoices
• Coordinate with transporters when necessary to arrange deliveries
• Provide daily support to Regional Sales Managers by placing customer orders via WhatsApp or Skynamo
• Troubleshoot issues if customers do not receive their orders
• Handle customer complaints and resolve issues effectively
• Ensure orders are dispatched before warehouse cut-off times
• Complete paperwork for stock returns and submit to Finance for credit note processing

Criteria:

• Matric
• Previous experience in a similar role
• Previous experience in a call centre environment
• Sage Evolution / Pastel proficiency is non-negotiable
• Proficiency in Microsoft Outlook and Microsoft Excel (non-negotiable)
• Excellent customer service skills
• Bilingual – Afrikaans and English
• Knowledge of the tyre industry would be an advantage but is not essential

Closing date:  2026-05-14