Job Openings at The Aurum Institute

Description

To manage and coordinate all administrative functions and staff-related activities within the Division as well as establish and maintain appropriate recording and reporting systems within the Division.  Support the Divisional Managing Director with the coordination of administrative functions, travel, communications and planning.

Technical Work Responsibilities

• Coordinate and execute office administration
• Coordinate the planning of meetings and events
• Coordinate local and international travel, visas and accommodation and, occasionally, travelling with the Manager to take notes or dictation at Meetings or to provide general assistance during Presentations
• Manages Manager's Appointment Schedule by planning and scheduling Meetings, Conferences, Teleconferences, and Travel
• Coordinate financial and procurement activities, and related tasks
• Analyse data and assist finance team with reconciliations
• Coordinate visitors programmes
• Liaise with external and internal stakeholders
• Researching, routing Correspondence; drafting Letters and Documents; collecting and analysing Information; initiating Telecommunications
• Maintain databases and filing
• Handling queries and requests appropriately
• Supervision of subordinates

Requirements

Education

• Grade 12
• Appropriate Post Matric Qualification
• Relevant Degree/Advanced Diploma in Business Administration 

Experience

• 2 years’ experience in a Senior Administrator/Coordinator position
• 3-5 years Secretarial/Personal Assistant experience
• 5 years’ administration experience
• 2 years’ experience in managing people and/or projects

Requirements

• Valid Driver’s Licence
• Own Vehicle
• Advanced computer and software skills including electronic mail, record keeping, routine database activity, Word, EXCEL, PowerPoint, SharePoint, etc.
• Minimal overnight travel (up to 10%) by land and/or air
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of external stakeholders or employees
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

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JOB PURPOSE

To coordinate the TB program activities within the hospitals and down referrals to primary health care services.

OBJECTIVES

• To strengthen the management and notification of TB in the hospitals.
• To ensure effective down referral of patients for continuity of care.

RESPONSIBILITIES

• Improve quality standards for recording, reporting of TB data in the hospital.
• Register patients who are diagnosed with TB in the hospital.
• Coordinate the down referral of patients diagnosed in the hospital and follow up to confirm that they reached the clinic and close contacts are traced.
• Supervise and monitor capturing of TB data in the information system by the data capturer.
• Collate the data in the TB identification register for the hospital for reporting.
• Coordinate TB activities in the hospital, in close collaboration with hospital management.
• Compile quarterly reports for SR program manager and district TB/HAST Manager
• Coordinate the Finding cases Actively, Separating safely and Treating effectively (FAST) strategy and QI activities in the hospital.
• Work closely with information officers in the hospital.
• Support in-hospital TB and HIV care and Infection prevention and control activities
• Promote the provision of treatment for latent TB infection (LTBI) in eligible patients.
• Map their feeder clinics and create and maintain a data base
• Participate in district quarterly TB and data review meetings.
• Coordinate TB specific training based on the need.

Requirements

Qualifications

• Diploma in Nursing or Bachelor's degree (B. Cur).
• Qualification in Community health nursing or Primary Health Care will be an advantage.

Requirements

• Registration with the South African Nursing Council as a Professional Nurse
• Minimum of 3 years working experience in public health care sector  
• Minimum of 3 years’ experience in clinical management of TB and HIV
• Sound knowledge on TB/HIV data tools and systems
• Sound leadership and people management skills
• Proficiency in Microsoft Office packages
• Verbal and written communication skills
• Valid driver’s license

KNOWLEDGE, SKILLS AND COMPETENCIES

• Innovative thinking, initiative, and leadership skills.
• Good conflict resolution skills
• Strong interpersonal skills
• Time management skills  
• Stakeholder management skills
• Ability to write routine reports and correspondence

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General responsibilities

The role of the sub-district social auxillary worker is to provide social support services to TB patients in need. This includes provision of care, support, protection and development of people with TB, their families and communities affected by TB through relevant programs. This position requires a good understanding of the Department of Social Development legislative mandate, policies and progammes, the Batho Pele principles and knowledge of the social services network at district level.

Key Performance areas

Technical

• Develop a sub district work plan for with clear roles and timeframes
• Provide assistance and support to social workers with the rendering of a social
• work service with regard to the care, support, protection and development of
• vulnerable individuals, groups, families and communities;
• Assist social workers to attend to any other matters that could result in, or stem from social instability in any form;
• Perform administrative support functions in support of social workers as required of the job
• Assess the TB clients’ needs, situations, strengths, and support networks to determine goals and appropriate interventions. 
• Ensuring that all client files, and other records, comply with policies, regulations, and procedures
• Make recommendations on the best course of action for a client and/or family
• Monitor referrals to ensure that TB clients access services or support they have been referred to.
• Provide progress reports in sub district meetings
• Report daily or weekly to the district level SR supervisor, or as per organizations policies and procedure.
• Submit monthly activity reports as per workplan to the district level SR supervisor and sub district TB/ HAST manager.

Requirements

Qualifications

• Grade 10 plus completion of the learnership to allow registration with the South African Council for Social Service Professions (SACSSP) as Social Auxiliary Worker;
• Current registration with the South African Council for Social Service Professions as a Social Auxiliary Worker

Experience: 

• At least 3 years’ experience working as a Social Worker in the Public Sector
• Experience in administration and management
• Valid drivers licence

Required Knowledge and Skills, and Abilities:

• Excellent understanding of the Social Assistance Act, relevant policies and guidelines
• Sound knowledge of the Public Service Act and the Batho Pele Principles
• A basic understanding of the human behaviour, relationship system and social systems.
• Basic knowledge of financial matters related to social auxiliary work
• Good analytical and problem-solving skills
• Good communication skills (both interpersonal and written)
• Good IT skills and understanding of existing information systems used in Social Services
• Flexibility and ability to adapt to changes
• Conflict resolution skills
• Good co-ordination skills
• Information and Knowledge Management (Keep precise records and compile accurate reports)

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Description

The purpose of this position is to provide highly effective and efficient clinical services under the supervision of the Project coordinator, Area manager or Community Liaison Officer whilst adhering to all relevant policies and regulations.

Technical Work Responsibilities

• Provide comprehensive, safe, and effective evidence based clinical procedures to achieve identified health outcomes
• Daily linkage with DOH health facilities to identify patients that need to be followed up or contacts to be screened for TB/HIV.
• Coordinate the collection and transportation of specimens during community screening.
• Linkage with Community Liaison Officer (CLO)/Community Health Worker (CHW) to arrange outreach activities in the community.
• Collaborate with community-based organizations and DOH clinics to facilitate patient linkage into care.
• Track linkage targets, prepare and submit monthly reports.
• Input accurate and complete data for all contacts with clients into the project database.
• Provide all required documentation in a timely manner, which may include client follow-up, outcome evaluation, client contact sheets, evaluations, and HR related documentation.
• Participate in regular staff meetings, staff training programs, supervisory sessions, and accept the responsibility for aiding the development of positive team relationships as requested.
• To implement quality improvement processes throughout the conduct of the project.
• Ensure regular and clear communication with the team.
• Adherence to reporting and communication lines regarding various problems.
• Ability to work independently with minimal supervision
• Comply with all safety policies, practices, and procedures.
• Adhere to the relevant procedures with regards to participant confidentiality.
• Perform other duties as assigned or required by their supervisor.
• Manage daily activities required for the implementation of the National TB Recovery plan
• Fulfil the responsibilities of this role in accordance with the South African Nursing Council
• Enforce the rights of all participants and maintain cultural sensitivity
• Plan and evaluate the TSO work plans consultation with the multidisciplinary District Global Funded project team
• Communicate effectively with all stakeholders incl farming community, business, and communities in towns.
• Regular update in terms of clinical knowledge
• Provide progress reports as required on a weekly, monthly basis and recommendations on increasing the effectiveness and efficiency of processes
• Monitoring and evaluation of project implementation

Requirements

Education

• Registration with the South African Nursing Council as Enrolled Nurse/Assistant
• Formal qualification as Enrolled Nurse/Assistant accredited by SANC

Experience

• Minimum 2 years’ related experience in TB, HIV, STI, Chronic diseases of lifestyle
• Minimum 3 years’ experience in community health work
• Extensive counselling experience and client care

Advantageous

• Minimum 3 years’ experience in HIV/AIDS and TB related accountabilities

Skills and Competencies

• Intermediate Microsoft Office skills (Excel, Word, PowerPoint)
• Willing to travel and work after hours
• SA Citizen or valid work permit to work in South Africa
• Valid Driver’s Licence (PDP will be an advantage)
• Good record keeping and reporting skills
• Proficiency in communication skills (both written and verbal) and presentation skills
• Experience working independently and, in a team
• Quick learner and self-starter with ability to take initiative and work in a start-up and Team-oriented environment
• Strong work ethic and ability to prioritize and multi-task
• Ability to effectively manage a team
• Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Willing to travel and work after hours