Job Opportunities at Stellenbosch University

Duties/Pligte        

• Providing support to the IT Helpdesk System.
• Completing various administrative duties for the Unit.
• Maintaining stores, stock levels and consumable materials for the Unit.
• Accurate and timely handling of all student inquiries and problems.
• Effective and efficient service provision and support to students and staff using the computer user area.
• Supporting lecturers in setting up laptops and audio-visual equipment.
• Effective organisation of examination venues and assisting to ensure that computers are in working order.
• Performing user printer maintenance.
• Assisting with the placement of computer equipment and installation of software according to the required standards.
• Securing equipment and computers according to the required standards.
• Assisting with rolling out software in electronic classrooms, the general computer user area, lecture halls and tutorial rooms.
• Providing support for security cameras, access control and audiovisual systems.
• Monitoring the general condition of electronic classroom venues and the open access computer user area (including computer equipment, projectors, screens, chairs, lighting, air conditioning, sound equipment, etc.).
• Providing some report writing when required.
• Effective performance of additional ad hoc duties as requested by the unit manager.
• Have a desire to start a career in Information Technology.

Job Requirements/Pos Vereistes        

• Grade 12.
• Computer Literate (Microsoft Package: MS Word, MS Excel & MS PowerPoint)
• Completion of technical IT course attendance (Example: A+, S+, N+ or L+).
• The ability to transfer computer instruction to undergraduate students.

Recommendation/Aanbeveling        

• Successful completion of the A+ Certificate.
• Bilingual in both Afrikaans and English.

Closing Date  22-May-2026

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Role Summary:     

• The GCLP Quality and Training Coordinator is responsible for the management of laboratory and clinical documentation across multiple research studies in CLIME.
• This role ensures that all research activities align with Good Clinical Laboratory Practice (GCLP) standards. The coordinator will oversee the entire document lifecycle - from drafting SOPs to version control - and lead the training initiatives required to ensure field and lab staff remain compliant with study protocols.

Duties/Pligte        

GCLP Documentation and Version Control 

• Document Development: Assisting with compiling and formatting GCLP-compliant documents for both laboratory and clinical field environments.
• Version Oversight: Implementing and maintaining a version control system to ensure only the most current SOPs and forms are in use. 
• Register Management: Maintaining and auditing document registers (e.g. Master Document Index, Equipment Logs, and Staff Signature Logs).
• Archive Management: Managing the secure storage and retrieval of superseded documents to maintain a clear audit trail.  

Training Oversight and Implementation 

• SOP Training Management: Monitoring the training status of all personnel, and ensuring that staff are trained on new or revised SOPs before they are implemented. 
• On-Site Technical Training: Conducting or facilitating in-person training sessions at both the laboratory and clinical field sites to ensure standardised practices. 
• Competency Assessments: Designing and documenting competency assessments to verify that staff can perform technical tasks according to GCLP standards. 

Quality Assurance and Audit Readiness 

• Compliance Monitoring: Performing regular internal "spot checks" of laboratory and field notebooks to ensure contemporaneous and accurate data entry. 
• Corrective Actions: Identifying gaps in compliance and assisting technical leads in developing Corrective and Preventive Actions (CAPAs). 
• Audit Support: Acting as a key liaison during external audits, providing requested documentation and evidence of staff training.

Job Requirements/Pos Vereistes        

• Msc in health science or related field, and/or at least two years work experience as a document manager/clinical research manager/in a quality assurance role.
• The ability to work independently as well as within a project team environment.
• Must be willing to travel to local off-campus clinic sites.
• The ability to communicate openly, clearly and rapidly in English, both verbally and in writing.

Recommendation/Aanbeveling        

• Knowledge of GCLP: A deep understanding of Good Clinical Laboratory Practice (GCLP) and/or Good Clinical Practice (GCP) guidelines. 
• Document Control Expertise: Prior experience in managing complex document filing systems and version control software or manual logs. 
• Technical Writing: The ability to translate complex technical procedures into clear, easy-to-follow Standard Operating Procedures (SOPs). 
• Attention to Detail: An eagle eye for inconsistencies in dates, signatures, and version numbers. 
• Software Proficiency: Advanced skills in Microsoft Word (specifically using styles, headers/footers, and tracking changes) and Excel/Google Sheets for maintaining registers.  

Closing Date  26-May-2026

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Duties/Pligte        

• Conducting full gym tours with prospective members.
• Presenting the different gym pricing options to prospective members.
• Assisting with membership sales.
• Assisting members in completing various health and fitness assessments.
• Prescribing effective exercise programmes and advice to members, depending on the individual needs of the member.
• Correcting exercise techniques where and when appropriate and providing alternative exercises to members based on their needs.
• Being solution-driven and assisting members in solving any queries that may arise from time to time.
• Establishing, maintaining and growing sound, positive relationships with fellow staff and organisational departments, suppliers, vendors, tenants and gym members.
• Ensuring that all weights and equipment are neatly and correctly stored and accessible at all times.
• Ensuring that members adhere to the various access control processes.
• Willingness to teach classes of floor and studio-based exercises set to music.
• Ensuring ethical, honest and responsible conduct at all times.
• Ensuring adherence to Occupational Health and Safety regulations, gym rules and organisation policy and procedures at all times.
• Performing all necessary administrative functions for the position.

Job Requirements/Pos Vereistes        

• Relevant qualification in health and fitness.
• Experience in the fitness industry, including proven knowledge of gym equipment, exercise prescription and benefits, physical and health assessments and the interpretation thereof.
• Excellent customer service and interpersonal skills.
• Effective conflict management skills and techniques.
• Good verbal and written communication skills.
• Good attention to detail.
• Willingness and availability to work after hours, on weekends and public holidays.
• The ability to thrive in a team within a diverse work environment.

Closing Date  27-May-2026

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Duties/Pligte        

• Leading the men's first team across all competitions (Varsity Cup, USSA, and provincial leagues), including training, match preparation, and performance delivery.
• Overseeing and aligning the broader men's rugby coaching structure, ensuring consistency across Young Guns and club teams.
• Developing a strategic recruitment and retention plan aligned to institutional and transformation objectives.
• Driving individual and team performance through integrated athlete support systems, including technical development, academic alignment, and medical/performance services.
• Leading programme planning, monitoring, and reporting, providing strategic input to the Head of Rugby on performance and development outcomes.

Job Requirements/Pos Vereistes        

• World Rugby Level 3 Coaching Certification.
• At least five years' experience in a high-performance rugby coaching environment (university, provincial, or elite level).
• Proven experience in leading coaching teams and implementing structured player development pathways.
• Understanding of recruitment, retention, and high-performance programme management within a university or similar environment.
• Strong technical and tactical coaching expertise.
• Demonstrated leadership and the ability to build high-performance team environments.
• Excellent communication and interpersonal skills.
• Strategic planning and programme management capability.
• Strong organisational and reporting ability.
• High-performance rugby systems and player development models.
• Athlete monitoring and performance tracking (e.g. GPS, load management, integrated support systems).
• Understanding of student-athlete support frameworks within a university environment.
• Knowledge of transformation and compliance requirements in sport.

Closing Date  22-May-2026

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Duties/Pligte        

• Maintaining an optimally functioning laboratory working environment through managing facilities, instrumentation, stocks, cold storage, etc., and ensuring compliance of students, interns and research assistants with good laboratory practice.                 
• Dealing with registration requirements in compliance with applicable laws and regulations, including but not limited to the National Department of Health, the National Department of Agriculture, the institutional Research Ethics Committee: Biosafety and Environmental Ethics (REC: BEE), Occupational Health and Safety, and others.   
• Liaising with relevant bodies and structures within SU and beyond. 
• Composing, reviewing and updating standard operating procedures (SOPs).                
• Controlling and supervising reagent stocks, storage facilities, etc.             
• Monitoring and arranging servicing, maintenance and calibration of instruments and apparatuses. 
• Determining when needs arise to upgrade instruments and apparatuses. 
• Compiling and managing rotation duty lists, such as checkpoints and liquid nitrogen tank refills.  
• Maintaining the Stellenbosch University asset register of the research and academic section of the Division of Medical Virology. ·           
• Training undergraduate and postgraduate students and interns in laboratory safety and good laboratory practice to national and international standards. ·               
• Training students, interns and laboratory assistants in, and overseeing the use of, the laboratory information management systems, e.g. for booking facilities and equipment, 
• and for managing stocks and storage facilities. ·                
• The scope of the above may extend to laboratories and facilities located outside the physical Medical Virology environment as and if required by projects. ·                
• Dealing with accreditation requirements as and when needed. ·                
• Occasionally attending to out of hours emergency calls, e.g. during power failures, to attend to the situation.

Job Requirements/Pos Vereistes        

• A technical degree or diploma in a relevant discipline.         
• At least two years laboratory experience, preferably in a virological or molecular biology laboratory. ·         
• Experience in performing research-related tasks, such as the development of Standard Operating Procedures (SOPs). ·         
• Strong writing and communication skills. ·         
• Strong interpersonal and conflict management skills. ·         
• Strong time management and organisational skills.   

Recommendation/Aanbeveling        

• MSc degree in a relevant field. 
• Prior experience in laboratory management and coordination.      
• HPCSA registration as a biomedical scientist. 
• Prior experience in biosafety level 2 and 3 laboratory work.

Closing Date  29-May-2026

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Duties/Pligte        

Regarding SARUA:

• Managing, administering and furthering the vision, mission and objectives of the SARUA Operations Office.
• Providing effective secretariat services and associated support services to the SARUA Board (e.g. elections, register).
• Organising the Association's Annual General Meeting (AGM).
• Ensuring SARUA's compliance with NPO reporting requirements to the South African Department of Social Development.
• Developing, reviewing, and managing contracts and agreements with SARUA member institutions, partners, service providers, and funders, including maintaining an effective stakeholder relations management system and an up-to-date SARUA project register.
• Fostering strong relationships with member institutions and key stakeholders to enhance.

Contract management:

• Overseeing contract execution, ensuring deliverables, timelines, and performance expectations are met, including regular reporting to the Executive Director and Board.

Finances:

• Developing SARUA's annual budget in collaboration with the Executive Director and relevant stakeholders, including providing regular financial reports to the Executive  Director and the Board.
• Ensuring adherence to SARUA's financial policies and procedures, including expenditure approvals and procurement processes.
• Arranging and coordinating SARUA's annual external audit.
• Collaborating with the Communications Manager to ensure that communication strategies align with SARUA's operational objectives and organisational goals.
• Collaborating with project managers/coordinators to ensure the successful planning, execution, and completion of SARUA's initiatives, aligned with strategic objectives.

Regarding ARUA:

• Coordinating internationalisation support to SU's engagement with ARUA and related activities in close collaboration with the Office of the DVC: Research, Innovation and Internationalisation.

Regarding AJ-INSPIRE (Africa Japan Universities Network):

• Coordinating SU's participation in the three research streams of this network in collaboration with the JICA expert.

Regarding EUGLOH (European Universities Alliance on Global Health):

• Coordinating SU's participation in the Alliance in collaboration with TIO (FMHS).
• Managing SU's role regarding the EUGLOH Hub for Sub-Sahara Africa in close liaison with the EUGLOH Secretariat based at Paris-Saclay University.
• Fostering and promoting entrepreneurial values and skills as an integral part of all programmes provided.
• Assisting with preparing quarterly and annual action plans and progress reports, financial reports and budgets.
• Assisting in developing and maintaining effective reporting systems, strong partner relationships and clear communication with stakeholders.

Job Requirements/Pos Vereistes        

• NQF 8 (honours degree / postgraduate diploma).
• At least three to five years' proven experience in operations or administrative management in the higher education sector.
• Strong financial acumen with a proven track record in budget development and financial analysis.
• Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders.
• Proficiency in social media platforms and experience in developing and implementing communication strategies.
• Excellent organisational and multitasking abilities, with the capacity to prioritise and manage multiple projects simultaneously.
• Demonstrated leadership and team management skills, fostering a collaborative and supportive work environment.
• Familiarity with the higher education sector in at least one SADC country and a commitment to driving positive change in the region's academic landscape.
• The ability to manage resources efficiently in a project-driven environment.
• The ability to manage the impact of actions and decisions beyond the immediate unit.
• Experience in project management.
• The ability to work across organisational boundaries and contribute effectively to network-based structures.
• The ability to work effectively under pressure.
• Recommendation/Aanbeveling        
• Experience in working with senior university leadership and partners from other African countries.
• An existing network of appropriate contacts within government and industry.

Closing Date  22-May-2026