Job Vacancies at Apex Group

Role summary:

We are seeking an Administrator, to provide administration services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all payment deadlines are met.

The Cash Management Department’s primary responsibility is to ensure we meet client requirements, to process and deliver payment instructions to banks in line with expectations and bank cut off times.

Key responsibilities:

• Process payments that have been requested from clients.
• Prepare payments across a wide range of on-line banking systems.
• Ensure that payments are prepared prior to the cut-off times for the various banks.
• Prioritise urgent payments when required.
• Provide user access to bank accounts.
• Call down cash from prime brokers for fee and redemption payments.
• Perform other administrative duties as necessary.
• Act in the best interests of Apex by supporting team members.

Skills / experience:

• Grade 12
• Preferably a minimum of 1 years’ experience in preparing of payments.
• Familiar with Microsoft Word and Excel.
• Excellent interpersonal skills.
• Effective time-management skills to achieve deadlines.
• Experience operating in a team environment.
• Excellent attention to detail and high levels of accuracy.
• Excellent organization skills.
• Motivated and driven.

go to method of application »

Role summary:

We are seeking a Senior Administrator, to provide administration services to a client portfolio under the direction of an Assistant Manager, ensuring all payment deadlines are met.

The Cash Management Department’s primary responsibility is to ensure we meet client requirements, to process and deliver payment instructions to banks in line with expectations and bank cut off times.

Key responsibilities:

• Process payments that have been requested from clients.
• Prepare payments across a wide range of on-line banking systems.
• Completing and submitting subscription and redemption documents on behalf of certain Funds of Hedge Funds.
• Open bank accounts for new funds.
• Assist the internal and external auditors to ensure the audit function is executed on a timely and efficient basis.
• Ensure that payments are prepared prior to the cut-off times for the various banks.
• Prioritise urgent payments when required.
• Perform other administrative duties as necessary.
• Act in the best interests of Apex by supporting team members.

Skills / experience:

• Grade 12
• Preferably a minimum of 2 years’ experience in Financial Services environment.
• Familiar with Microsoft Word and Excel.
• Excellent interpersonal skills.
• Structured and detail oriented, as well as high level of accuracy.
• Effective time-management skills to achieve deadlines
• Experience operating in a team environment.
• Excellent attention to detail and high levels of accuracy.
• Excellent organization skills.
• Motivated and driven.

go to method of application »

We are seeking a Fund Accountant to form part of the fund accounting team, reporting to a Manager within the Private Equity Division.

The Fund Accountant will support a growing team providing a full suite of fund accounting and financial reporting services to our Private Equity clients. The role will include accounting and financial reporting, NAV reporting and fund administration duties for our portfolio of clients.

Key responsibilities

• Provide day-to-day fund accounting and financial reporting services to a portfolio of Private Equity clients and structures, ensuring compliance with internal policies and procedures;
• Ensuring that all day-to-day matters required to be completed are performed in a timely and satisfactory manner including monitoring tasks;
• Working closely with the client and other teams to ensure that accounting records are accurate and transactions and activity within the portfolio are understood and incorporated into the accounting ledgers as appropriate;
• Preparation of management accounts and financial statements in compliance with the relevant accounting standard (eg IFRS and GAAP);
• Assist with the preparation of NAV calculations, capital call workings and distribution workings of the Funds;
• Provide assistance to trainees and other team members to ensure that the deliverables are met;
• Where required, support the audit process to ensure the completion of milestones and deadlines;
• Accurate time recording; and
• Perform other duties to support the Manager and team as may be necessary from time-to-time.

Skills / experience

Commerce degree with:

• BCom Accounting Degree (or similar)
• Started or interested in starting SAIPA articles;
• Proficient in MS Excel;
• Structured and detail orientated;
• Good analytical and problem-solving skills;
• Excellent interpersonal and teamwork skills;
• Ability to prioritise work and meet strict deadlines;
• Excellent communication and organisation skills;
• Motivated and driven; and
• 1- 2 years fund related accounting experience.

go to method of application »

Role summary:

We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Organization and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of documentation for signature; 
• Ad-hoc administrative tasks as required.

Skills / experience:

• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;
• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly; 
• Ability to work in a team environment, including with colleagues in other jurisdictions

go to method of application »

Role Summary:
The Assistant Manager is responsible for overseeing the completion of accounting activities and resultant NAV calculation for a portfolio of Private Equity funds. This includes completing first level checks and reviews required for all accounting related tasks, as well as some investor communication and reporting tasks. They will be required to support and report to the Client Sending Location (CSL) office. This entails processing accounting info from booking stage to the final NAV stages, the preparation of yearly financials as well as the drafting and review of capital calls and distribution notices and CAS. There may be a requirement to be the point of contact of clients on all accounting related tasks. The candidate is responsible for managing the day-to-day operations of the team and assist his/her manager in delivering terms of the Group’s target operating model and ensuring a proper control environment so as to be able to deliver quality and timely outputs to CSLs offices.

Key Responsibilities:

•  Managing day to day activities in line with internal and external SLA timeframes
• Interacting with Private Equity principals and related stakeholders
• Reviewing, understanding and discussing fund governing documents with staff and clients
• Taking responsibility for all aspects of operations and controls, including setting up funds on accounting platforms either Investran, Efront or Allvue, processing transactions, and drafting NAVs and financials, amending NAVs for comments received from CSL or clients, preparation and issuing of investor reports, and performing review and quality work
• Responding to investor, client and internal enquiries
• Providing periodic reports and feedback to upper management
• Adhering to Investor Services procedures and policies in line with regulations globally and Apex’s group policy
• Assisting with the processing of investor requests
• Checker duties
• Subject Matter Expert for private equity accounting with some experience on waterfall calc / subsequent closes etc.
• Participation in ad hoc projects in addition of day-to-day duties
• Working as part of a larger global team in the case of outsourced activities

 Competencies: 

• A background in a fund accounting team (5+ years), for alternative funds at a top tier institutional fund administrator
• Working knowledge of Private Equity Fund Administration systems
• Able to adapt quickly to challenging and changing priorities
• Up to date accounting standards (IFRS/US GAAP) and Fund industry knowledge
• Strong planning and organisational and entrepreneurial skills
• A detailed understanding of Private Equity Fund structures and the fund administration business
• Basic knowledge of Investor services / Transfer Agency, banking and hedge fund accounting concepts
• Strong communication (verbal and written) and problem-solving skills
• Good interpersonal skills to develop working relationships with colleagues, clients, other divisions/ offices of the bank and professional intermediaries
• Must be able to work with all levels within the organisation
• Strong multi-tasking skills
• The ability to work to tight deadlines
• Effective time management
• Display high levels of accuracy and attention to detail
• Ability to remain calm at busy times
• Ability to identify opportunities for process improvements
• Ability to escalate where appropriate
• Ability to self-motivate and work as part of team
• Ability to take on board constructive feedback
• Flexible in dealing with changing priorities
• Strong excel knowledge
• BCom Honours in Accounting / CA accreditation advantageous

go to method of application »

The role

We are seeking a Senior HR Officer to report to the Senior HR Business Partner, UK within the UK HR team at Apex. The role holder will be a key member of the UK Apex Human Resources function, providing generalist HR support to the UK HR Business Partnering team and adhoc day to day HR project and integration support. The role requires a HR generalist who is versatile and shows a strong attention to detail. The role will be based in South Africa, in our Johannesburg office but will be covering HR activities for our UK and IOM entities

Key Responsibilities

HR Operations

• Managing our UK mailbox and ensuring queries and support is provided in a timely manner and liaising with the relevant teams as needed;
• Delivery of our transactional HR administration services including letter writing, helping with policies, contract production (where applicable) and variation letters for change of terms;
• Upkeeping of our data in or system, ensuring we are keeping good record keeping and processing information in a timely manner;
• Monitor employee probationary periods including confirming to permanent staff to GroupHR and supporting Managers as needed with outlining the steps needed;
• Manage benefit administration; e.g. cycle to work scheme, uploading and terminating employees on to our AXA Healthcare scheme, as and when employees request to join and leave the scheme.

Payroll & Benefits

• Liaise with our Payroll team to ensure all monthly changes are processed and submitted
• Advise on pay and other remuneration issues, including promotion and benefits as applicable.
• Administer payroll capturing for the payroll team and maintain employee records.

Recruitment

• Support the business with helping prepare the relevant information to the Hiring Committee as needed.

Other

• Support the HR team with projects as required and;
• Dealing with general day-to-day queries, pulling and producing of reports and general first line lower level employee issues support.

Skills / experience

• Degree or equivalent qualifications
• 2-3 years’ experience in a similar role.
• Ability to deal with difficult, sensitive and confidential maters.
• Exceptional organisational skills and the ability to effectively prioritise workload.
• A confident and personable personality
• A positive attitude with the drive and willingness to learn and grow their HR career, someone who wants to take on more and be involved to develop further.
• Excellent IT skills, especially Microsoft Excel and PowerPoint.
• Excellent verbal and written communication skills with the ability to build relationships with stakeholders.
• Excellent attention to detail, with a methodical approach to administrate and record keep.